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    Lead Office Support Coordinator - Miami, United States - Honeywell

    Honeywell
    Honeywell Miami, United States

    2 weeks ago

    Honeywell background
    OTHER
    Description

    Driving Infinite Possibilities Within A Diversified, Global Organization

    As
    a Senior Office Support Coordinator here at Honeywell Building Automation (BA)
    in Miami, FL, you will play a crucial role in providing administrative support
    and coordination to the office. You will be responsible for managing office
    operations, organizing meetings and events, and assisting with various
    administrative tasks. Your attention to detail, strong organizational skills,
    and ability to multitask will contribute to the smooth functioning of the
    office.

    You will report directly to our Office Manager and you'll work out of our
    Miami, FL location.

    In this role, you will impact the efficiency and productivity of the office by
    ensuring smooth operations and providing support to the team.

    KEY RESPONSIBILITIES

    • Handle billing processes, including quotes, and processing credits/rebills
    • Manage customs and badging processes for the office including preparing quarterly reports and assisting with yearly audits
    • Coordinate SMS onboarding for new employees
    • Handle material ordering and inventory management
    • Prepare unbilled reports and end-of-month financial reports
    • Coordinate annual/monthly payment processes for various vendors/accounts
    • Assist with MDAD processes and service contracts
    • Prepare aging reports and year-over-year reports
    • Coordinate onboarding of new employees, subcontractors, and customers
    • Track quotes and work orders using the quote tracker in Teams
    • Managing shutdowns

    BENEFITS
    OF WORKING FOR HONEYWELL :

    • Medical, Vision, Dental, Mental
      Health Benefits
    • Paid Vacation
    • 401k Plan/Retirement Benefits (as per
      regional policy)
    • Career Growth
    • Professional Development

    YOU
    MUST HAVE

    • Minimum of 3 years of experience in
      office support or administrative role
    • Strong organizational and
      multitasking skills
    • Excellent communication and
      interpersonal skills
    • Proficiency in Microsoft Office Suite


    WE VALUE

    • Associate's degree in Business
      Administration or related field
    • Experience in coordinating meetings
      and events
    • Attention to detail and ability to
      prioritize tasks
    • Ability to work independently and as
      part of a team
    • Knowledge of office management
      systems and procedures
    • Familiarity with basic accounting
      principles
    • Strong problem-solving skills
    • Ability to handle multiple projects
      and deadlines

    Honeywell Building Automation (BA) is a leading global provider of products,
    software, solutions, and technologies that enable building owners and occupants
    to ensure their facilities are safe, energy efficient, sustainable, and
    productive. Our products and services include advanced software applications
    for building control and optimization, sensors, switches, control systems, and
    instruments for energy management, access control, video surveillance, fire
    products, and installation, maintenance, and upgrades of systems. We are
    committed to introducing state-of-the-art technology solutions to improve
    efficiency, productivity, sustainability, and safety in high-growth businesses
    in broad-based, attractive industrial end markets. Learn more about Honeywell
    Building Automation:

    Additional Information

    • JOB ID: req446939
    • Category: Business Management
    • Location: 9315 NW 112th Ave,Miami,Florida,33178,United States
    • Nonexempt
    Global (ALL)

    Honeywell is an equal opportunity employer. Qualified applicants will be considered without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality, sex, religion, or veteran status.

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