Executive Assistant - Alpharetta, United States - Document Crunch

Document Crunch Alpharetta, United States

4 weeks ago

Description

Job Description

Document Crunch is seeking a Part-time hours a week) Executive Assistant to join our amazing, tight-knit team. You'll be supporting our CEO to ensure he is staying organized and making best use of his time growing and scaling the business. In this position, you will be responsible for managing day-to-day administrative tasks, efficient calendar management and travel and event coordination. This role requires exceptional attention to detail, the ability to manage multiple priorities, and a high level of discretion. A highly organized and proactive individual will thrive in this position. A must for this position (and everyone on our team) is to stay true to our core values:

We Are Warmhearted

Our success is powered entirely by our people who are real and approachable. We foster an environment that is warm, fun and welcoming for everyone.

We Are Inspired

We care deeply about our mission and are inspired by our potential. If it was easy, everybody would do it, but we are striving for greatness. We take pride in being owners in this journey.

We Are Growth-Minded

Life is short and we want to make our time count. We invest in growth—personally and professionally. We never stop chasing our why.

Key Responsibilities:

Calendar Management: Maintain and manage the executives' calendars, including scheduling meetings, appointments, and conferences and proactively identifying and rectifying scheduling conflicts.
Email Communication: Manage and prioritize email communications, ensuring timely responses and flagging important messages that require immediate attention.
Flight, transportation & accomodations Arrangements: Coordinate all aspects of travel for executives, managers and individual contributors. This includes booking flights and hotels, arranging ground transportation, and ensuring travel itineraries are well-organized and communicated.
Event Management: Plan, coordinate and assist with various events, team activities, get-togethers and annual all company events.
Meeting Coordination: Organize, schedule, and ensure that all logistics are handled for internal and external meetings.
Reservations: Make reservations for business lunches, dinners, and other corporate events as required.
Board and Leadership Communication: Serve as a liaison between the executives and the board of directors as well as other leadership team members; prepare and distribute communications as needed.
Presentation Preparation: Assist in the preparation of presentations and reports for internal and external meetings; ensure that all materials are prepared in a timely and professional manner.
Document Management: Organize and maintain files and documents to ensure everything is readily accessible and secure.
Credit Card Statement Review: Regularly review and reconcile credit card statements to ensure accuracy and proper expense reporting.
Confidentiality: Maintain the highest level of confidentiality with sensitive information and communications.

Requirements

Proven experience as an Executive Assistant or similar administrative role.
Strong organizational skills and the ability to multitask effectively in a fast-paced environment.
Excellent verbal and written communication skills.
Proficient in MS Office Suite and familiar with other scheduling and communication tools.
High level of discretion and professional judgment.
Ability to work independently and as part of a team.
We are currently hiring in the Atlanta metro area. While we are a remote first workplace, we want an executive assistant local to our CEO and available for periodic in person company meetings, get togethers, and trainings.

Preferred Qualifications:

Bachelor's degree in Business Administration or a related field.
Experience in handling confidential information and complex scheduling.

Benefits

Competitive salary and benefits package.
Being close to the ground floor of an incredibly high-growth business
Substantial internal growth opportunities and emphasis on personal & professional development
Generous paid time off policy
World class medical, dental, and vision benefits
401k
Participation in the employee stock option program
We foster an open-minded and collaborative work environment with a focus on results

We value diversity, equity, and inclusion in everything we do. It is our policy to provide equal opportunity to all people without regard to race, color, religion, national origin, marital status, veteran status, age, disability, pregnancy, sex, sexual orientation, gender identity or any other legally protected category.

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