- Serve as the main liaison between the NA Leadership Team and both internal and external clients, handling interactions with professionalism and discretion.
- Efficiently manage the team's busy calendar by scheduling meetings, interviews, and (tele/video)conferences, and prioritizing requests to resolve conflicts with minimal supervision.
- Arrange travel logistics for the NA leadership team, including flights, accommodations, transportation, and visa applications.
- Assist in planning and coordinating company events.
- Organize logistics for colleagues visiting the Atlanta office.
- Oversee office management duties, including coordinating repairs for office equipment such as copiers and fax machines.
- Ensure smooth day-to-day operations of the facility, including distributing building access keys and maintaining security access systems, as well as supervising housekeeping.
- Negotiate and purchase office supplies in line with company policies and budget constraints.
- Accurately manage and process expenses, handling credit cards and receipts, and ensuring timely submission.
- Manage incoming and outgoing mail.
- Participate in special department projects as needed.
- Bachelor's degree or equivalent experience.
- Over 3 years of experience in office management and supporting leadership teams.
- Exceptional organizational skills, particularly in managing corporate calendars and travel arrangements.
- Strong communication skills, both written and verbal, in English.
- Ability to work independently and prioritize tasks effectively.
- Proficient in time management and able to collaborate across different levels of the organization.
- Proficiency in MS Office.
- High level of personal integrity and ability to handle sensitive and confidential information.
- Adjusting to frequently changing appointments and schedules.
- Managing tight deadlines.
- Coordinating with an international and remote team.
- Developing ad hoc solutions to unexpected challenges.
- Responsible for managing calendars and expenses.
- Responsible for coordinating travel arrangements.
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Executive Administrative Assistant - Alpharetta, United States - ExecuSource
Description
ExecuSource has partnered with an international product engineering group in the search for a Part-time Executive Administrative Assistant at their Alpharetta, GA location. This will be a contract covering for an employee on maternity leave. Anticipated start date is June 26th. This person will be working 16-24 hrs/week which could increase over time. The mandatory days will be Wednesday and Thursday and an optional Tuesday depending on office needs. Compensation is $20-$26/hr depending on experience. Must have at least 3 years of office management experience supporting leadership.
The Office Assistant is responsible for overseeing front office operations, providing administrative support to the North America Leadership Team, organizing staff activities, managing purchasing requests, and ensuring the smooth functioning of the office suite.
The ideal candidate is proactive, independent, and possesses a high level of integrity and confidentiality. They should excel in customer service and be action-oriented.
What you get to do:
What you need to succeed:
Apply now One of our recruiters will review your profile and we will be in contact if you qualify
