Facilities Project Coordinator - Lakeland, United States - City of Lakeland

Description

Facilities Project Coordinator

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Facilities Project Coordinator

Salary

$64, $96,298.82 Annually

Location

Lakeland, FL

Job Type

Full Time Regular

Job Number

Department

Public Works/Facilities Maintenance

Division

Facilities Maint Security

Opening Date

04/22/2024

Closing Date

Continuous

FLSA

Exempt

Bargaining Unit

NA

+ Description

+ Benefits

+ Questions

GENERAL DESCRIPTION OF CLASS

The Facilities Project Coordinator coordinates and oversees construction projects from start to finish. This includes assisting the Facilities Project Supervisor with planning, organizing, and managing resources to ensure the timely completion of projects within budget and to the satisfaction of clients. The Facilities Project Coordinator works closely with architects, engineers, contractors, and City staff to ensure projects are executed according to plan and meet all necessary regulations and quality standards. This position requires strong organizational and communication skills and the ability to manage multiple projects simultaneously. Work performance is reviewed through periodic reports and field inspections. Work involves supporting all departments in developing project plans, prioritization, cost justification, and budgeting.

ESSENTIAL FUNCTIONS AND ADDITIONAL FUNCTIONS

+ Coordinates and oversees construction projects from conception to completion.

+ Manages several concurrent construction projects with individual priorities and tight deadlines.

+ Reviews architectural plans, design and construction drawings, specifications, and bid documents for construction projects; performs construction project manager role on various City-owned buildings and facilities.

+ Reviews and arranges the project schedule and budget and ensures adherence to these.

+ Administers contracts and projects involving or pertaining to activities of a group of skilled and semi-skilled trade workers in new construction, renovation, and modifications of buildings.

+ Assists in compiling, analyzing, and interpreting data related to facility use.

+ Coordinates and assists in scheduling work with other City department/division heads to ensure timely project completion within an established budget.

+ Effectively communicates with Contractors, Architects, Engineers, and other City staff to ensure project success.

+ Prepares cost estimates on various repairs, alterations, and new construction work.

+ Resolves and facilitates resolution to any project-related issues or conflicts that may arise.

+ Reviews projects progress through frequent field visits, analysis of operating reports, and meetings with the Facilities Project Supervisor.

+ Prepares and submits detailed and narrative reports relating to the status of projects, the impact of delays on other projects, and the current and projected utilization of resources such as facilities, personnel, and equipment.

+ Prepares, assists, and coordinates the development of bid documents.

+ Ensures quality standards and safety regulations are met.

+ Develops, updates, and maintains database pertaining to Facilities Maintenance Projects.

+ Maintains ongoing compliance data in the Citys ADA Transition Plan.

+ Maintains consistent and punctual attendance.

+ May be required to work alternate hours as necessary for the efficient operation of the department.

+ Position is designated Mission Critical.

ADDITIONAL FUNCTIONS:

+ Performs related work as required.

QUALIFICATIONS (EDUCATION, TRAINING AND EXPERIENCE) AND SPECIAL REQUIREMENTS

+ Bachelors degree from an accredited college or university in Building Construction, Architecture, Engineering, or a related field.

+ Four (4) years of experience in project management activities.

An equivalent combination of education, training, and experience that provides the knowledge, skills, abilities, and other competencies necessary for success in the target position may be considered.

SPECIAL REQUIREMENTS:

+ Must possess a valid drivers license.

+ Must maintain a valid telephone number.

+ May be required to pass an elevated background check provided by the City of Lakeland Police Department upon hire.

KNOWLEDGE, SKILLS, ABILITIES AND WORKING ENVIRONMENT/PHYSICAL REQUIREMENTS

+ Must be highly motivated and have a strong work ethic.

+ Demonstrates strong organizational and multi-tasking skills.

+ Ability to plan and see the big picture.

+ Excellent organizational and time-management skills.

+ Excellent critical thinking and problem-solving skills.

+ In-depth understanding of construction procedures, building methods, and project management principles.

+ Demonstrates experience managing large various concurrent construction projects.

+ Thorough knowledge of accounting and budgetary cost controls.

+ Thorough knowledge of personal computers and PC-based spreadsheets, databases, project management, and presentation graphics software.

+ Basic knowledge regarding the operation and maintenance of facilities maintenance equipment.

+ Knowledge of laws, codes, and regulations relating to building use and construction.

+ Ability to read and interpret building construction plans, sketches, and blueprints.

+ Ability to establish and maintain effective working relationships with co-workers, other City employees, and the general public.

+ Ability to communicate effectively orally and in writing, including preparing and presenting reports, documentation, and correspondence to management.

+ Ability to meet deadlines and stay calm under stressful situations.

+ Ability to read and interpret contracts and ensure compliance with the terms and conditions.

+ Ability to plan, schedule, supervise, and coordinate projects effectively involving other City of Lakeland departments and private contractors.

+ Ability to work in a fast-paced environment.

+ Strong attention to detail.

+ Ability to work independently and in a team environment.

WORKING ENVIRONMENT/PHYSICAL REQUIREMENTS:

+ Requires light work that involves walking or standing some of the time, exerting up to twenty (20) pounds of force occasionally to move objects, and routine keyboard operations.

+ Requires ascending and descending ladders, scaffolds, and stairs to properly inspect and keep track of projects progress and all related job duties as assigned.

+ The job risks exposure to no significant environmental hazards.

+ The job requires normal visual acuity, sight, ability to speak clearly, manual dexterity, hearing, color perception, sense of smell, depth perception, and texture perception.

All City of Lakeland positions are subject to testing (e.g. written, oral, performance, computerized, interview, and/or any combination). Candidates selected for testing will be notified via email or telephone. Please check your e-mail and telephone messages regularly, including "junk" folders. Test times and locations to be announced.

THE CITY OF LAKELAND IS AN EQUAL OPPORTUNITY/EQUAL ACCESS EMPLOYER AND A DRUG FREE WORKPLACE

City of Lakeland

2024 Summary Sheet

Annual Leave

Annual leave is accumulated bi-weekly and based upon years of service as follows:

Annual leave may be taken as earned by employees hired after January 1, 1989. Employees hired prior to that date use annual leave within the calendar year following the year the leave is earned. All employees may carry over up to a maximum of twenty (20) days at the end of the calendar year. Regular part-time employees who work at least twenty (20) hours per week accrue annual leave at the rate of four (4) hours per month.*

Sick Leave

Sick rate is accrued biweekly based upon years of service and standard hour classification. Eligible for use as soon as earned. Regular part-time employees who work at least twenty (20) hours per week accrue sick leave at the rate of four (4) hours per month.

*NOTE: REGULAR employees with a working day other than eight (8) hours, please contact your supervisor regarding these policies.

Sick Leave Pool

Allows employees to receive sick leave benefits in cases involving catastrophic or long-term illnesses or injuries after all personal leave time has been depleted. Regular full-time employees contribute eight (8) hours and Regular part-time employees contribute four (4) hours on an annual basis. Employees must have completed one full year of service on or before December 31st of the calendar year enrollment; and have accumulated at least forty (40) hours of sick time (twenty (20) hours for Regular part-time employees). Participation in this program is voluntary.

For more information contact Amanda Kaiser at

Family & Medical Leave

Federal legislation guarantees up to twelve (12) weeks per year off work under certain circumstances outlined in the policy manual. The employees must have been employed by the City for at least twelve (12) months and have at least 1,250 hours of service during the 12-month period before the requested leave. The City will continue its group life and health insurance for an employee on leave at the same level and under the same conditions that existed while the employee was working.

For more information contact Dawn Justice at

Pension Plan

Provision for retirement income requiring mandatory participation for full-time regular employees.

Defined Benefit Plan:

Plan C Employee 3.12%

Employer 15.64%

OR

Defined Contribution Plan:

Executives, New Hires aged 52 and older, and Fire/Police Recruits

Employee 8.5% or 11% per election upon hire

Employer 15.39%

Deferred Compensation 457 Plan:

A voluntary plan that is invested in mutual funds. The Employees' Pension Board performs the due diligence on the mutual funds. Employees may reallocate their account at any time.

Maximum contribution for 2024 is $23,000; employees aged 50 or older can also add a "catch-up" amount of $7,500. Additionally, a match of up to 5% of salary is offered by the City in Plan C.

Holidays

Twelve (12) holidays, includes one (1) personal floating holiday to be used at any time after three (3) months of employment and prior to the end of the calendar year.

Funeral Leave

Up to three (3) days off with pay due to death of an immediate family member (as defined in the policy manual). Up to four (4) hours off with pay may be obtained through supervisor approval to attend local funeral services of persons other than immediate family.

Jury/Witness Duty

Employees required to serve on jury duty will be relieved of responsibility for their regular work shift or portion thereof and receive full pay while serving. All fees received for such service may be retained by the employee. Employees subpoenaed to any civil or criminal court proceeding, which employee is not personally or monetarily interested, shall be paid as if engaged in regular work activities.

Military Leave

Allows for up to 240 hours in any one calendar year for annual military training without loss of pay or benefits for any employee in some type of reserve status for the United States Armed Forces. (see policy manual for additional information).

Maternity Leave

Refer to Family & Medical Leave for those employees who qualify. Others may take up to three (3) months leave of absence available upon approval of the Department Head. Employees may opt to utilize any combination of paid (sick or annual leave) or unpaid leave.

Leave of Absence Without Pay

Written requests are subject to approval by Department Head and City Manager or designee for less than ninety (90) days. Requests for more than ninety (90) days also require Civil Service Board approval for employees in a Civil Service classification.

Longevity Pay

Tuition Reimbursement

Program provides employees up to $2,500 per fiscal year (October 1 through September 30) for reimbursement of tuition of approved college, university, vocational, or correspondence classes upon completion with a grade of "C" or better in credit courses only. Full reimbursement is given for courses and fees, upon approval. The program does not include reimbursement for cost of books, supplies or other related expenses.

For more information, contact Sue Cook at

Suggestion Awards

A program designed to provide a consistent and organized method for employees to submit and be rewarded for constructive ideas for improvement. Maximum award is $1000.

For additional information, contact Kathy McNelis at

Direct Deposit of Paycheck (refer to handout in new employee folder)

An account must be established with the institution of your choice prior to signing up for direct deposit.

Uniforms/Equipment

Uniforms issued at no cost to employees for those job classifications which require them. Equipment is issued to employees at either no cost or discounted cost depending upon job classification.

Parking

Free while at work.

Break Periods

Employees may be permitted two (2), fifteen (15) minute breaks during the workday. The time shall be at the discretion of the supervisor.

For Information on Health Insurance, Dental, Vision, and Life Insurance please contact Benefits at

For Information on Retirement Benefits, contact the Retirement Services Department at or

For Information on Firefighter and Police Officer Retirement Benefits, contact Foster & Foster at

01

Please indicate your highest level of education.

+ Less than a High School Diploma or GED

+ High School Diploma or GED

+ Some College - less than 30 credit hours

+ Some College - 30 credit hours, but less than 60 credit hours

+ Associate's Degree or 60 credit hours

+ 90 Credit Hours

+ Bachelor's Degree or 120 credit hours

+ Master's Degree

+ Doctorate Degree

02

Please indicate your field of study.

03

Please indicate your years of experience in construction and maintenance project management activities.

+ No experience

+ Some experience, but less than 1 year

+ At least 1 year, but less than 2 years

+ At least 2 years, but less than 4 years

+ At least 4 years, but less than 10 years

+ At least 10 years, but less than 13 years

+ At least 13 years, but less than 16 years

+ 16 years or more

04

Please provide a narrative supporting your answer to the above question. Be sure to include specific job title(s), job duties, organization(s) and the dates where the work was performed. Note: The employers and dates of employment you list here must also be included in the "Work Experience" section of this job application.

05

Please describe your experience coordinating a variety of multiple small and large scale construction projects simultaneously. If none, type N/A.

06

Do you understand this position requires frequent ascending and descending ladders, scaffolds and stairs to inspect and keep track of projects?

+ Yes

+ No

07

By clicking "Yes" below, I understand that all relevant work experience MUST be entered in the "Work Experience" section on my application. In addition, all current City of Lakeland employees must list all previous City of Lakeland work experience in the "Work Experience" section of the application. Failure to complete the "Work Experience" section will disqualify you from the application process.

+ Yes

+ No

Required Question

Agency

City of Lakeland, Civil Service

Address

500 N Lake Parker Avenue Lakeland, Florida, 33801

Phone

Website