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    Front Desk Receptionist - Philadelphia, United States - Philadelphia Health Management Corporation

    Philadelphia Health Management Corporation
    Philadelphia Health Management Corporation Philadelphia, United States

    1 week ago

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    Description

    ** Front Desk Receptionist**

    **Job Category****:** Receptionist **Requisition Number****:** FRONT003892 Showing 1 location **Job Details**

    **Description**

    PHMC is proud to be a leader in public health. PHMC requires that all employees have received the first Covid-19 vaccination dose by the first day of employment. We will offer the Covid-19 vaccination at no cost, via our Health Centers.

    The Front Desk Receptionist reports to the Director of Operations within Real Estate & Facilities and is responsible for office related activities such as administrative and secretarial/clerical support at PHMCs main reception desk.

    **Responsibilities:**

    Greet, assist and/or direct visiting PHMC clients and guests between the hours of 8:30am-5pm

    Answer all incoming calls on a multi-line phone system and handle callers inquiries whenever possible

    Re-direct calls as appropriate and take adequate messages when required

    Act as Gatekeeper between PHMC and building security when granting access to PHMC floors

    Answer inquiries about company, have knowledge of PHMC and affiliate companies and programs

    Ensure reception area is clean and tidy at all times

    Respond to public inquiries

    Hand out applications and instruct applicants on application procedures

    Manage voice mails and forward them to appropriate parties

    Maintain security by following VMS procedures

    Assist with maintaining employee and department directories

    Assist with department on-boarding activities including technology setup

    Prepare monthly space allocation reports

    Prepare Managing Directors expense reports and reconcile department AMEX expenses and reimbursements

    Order department office supplies

    Provide clerical/administrative support

    Assist with additional projects as needed

    **Skills:**

    Able to work independently and multi-task

    Good judgment and problem solving skills

    Good organization and time management skills

    Strong interpersonal and communication skills

    Strong ability to work in a fast paced environment and maintain grace while under pressure

    Punctuality and reliability is a must

    **Experience:**

    Administrative experience required, experience working in a human services organization preferred, experience working in a fast paced environment preferred, as well as experience operating multi-line phone system.

    **Education Requirement:**

    Associate Degree preferred, Bachelors Degree a plus, minimum of a high school diploma required.

    **Salary:**

    Commensurate with education and experience.

    **FLSA Classification: Non-Exempt:**

    This position is classified as salaried non-exempt in accordance to FLSA standards.

    **Qualifications**

    **Skills**

    **Behaviors**

    **:**

    **Motivations**

    **:**

    **Education**

    **Required**

    High School or better.

    **Preferred**

    Associates or better.

    **Experience**

    **Licenses & Certifications**

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