Property Management Coordinator - Salem, United States - City of Salem, OR

Description

Salary: $ $32.24 Hourly

Location : 360 Church St SE Salem, OR

Job Type: Fulltime-Career

Job Number: SHA-03

Department: Urban Development Dept

Org: UD Housing Admin

Opening Date: 04/29/2024

Closing Date: 5/20/2024 11:59 PM Pacific

Job Summary

This is a Salem Housing Authority position, which is a separate employer from the City of Salem.

Make an impact:
Salem Housing Authority is a mission-based organization. This Property Management Coordinator performs a variety of tenant relations and property management tasks for assigned properties owned, operated and/or managed by Salem Housing Authority. This position may be assigned to work in Permanent Supportive Housing that requires patience, compassion and understanding as the Housing Authority works with community partners to help serve our most vulnerable population that may have been previously unhoused.

What you will do:
The Property Management Coordinators communicate directly with residents, post rent payments, address delinquent accounts, enforce lease terms, review, analyze, and verify that resident files are maintained in compliance with applicable regulations and Landlord-Tenant Laws in the State of Oregon. In addition to the day-to-day operations of a small portfolio of properties, Property Management Coordinators are responsible for completing initial, annual, and interim certifications of eligibility for residents (including verifying income, assets, and expenses) in accordance with various federal, state, and local housing programs, including Section 8 Project-Based Rental Assistance, Section 202, Low-Income Housing Tax Credits, HOME Investment Partnerships Program, and others.

The successful candidate for this position will have experience in rental property management, and be detail-oriented and computer proficient. The Property Management Coordinator will work closely with residents to determine eligibility, facilitate social services for residents to maintain their independent housing, and coordinate with other SHA staff members, social service agencies, and City of Salem departments as needed to provide safe and affordable housing to low- and moderate-income households.

Office location and work schedule:
This position will be working at satellite office. The job duties of this position are performed in-office or in the field at our properties during our standard business hours of 7:30 A.M. to 4:30 P.M. The Property Management Coordinator may be assigned to work from the main Salem Housing Authority office at 360 Church Street, Salem, OR 97301 or at one of our satellite offices in the Salem area.

What can we offer you for all your hard work?

• Medical, dental, and vision coverage for you and your family.
• Paid vacation and sick time in accordance with City policies.
• Competitive pay.
• Employer-paid PERS contribution of 6%.
• Opportunity for voluntary pre-tax contributions to a 457b account.
• Health care and dependent care flexible spending accounts.
• Voluntary long-term care.
• Employee wellness program.
• Employee assistance program.

What are the minimum qualifications?

• Must pass the pre-employment background check.
• Must have an Oregon Driver license and have a driving record that meets the SHA of Salem's driving standards.
• Bachelor's degree from a college or university program in business administration, public administration, or a related field depending on area of assignment; and one year of professional administrative level experience involving review, analysis, and preparation of recommendations, development of administrative policies, procedures and systems, or an Associate degree with three years of experience in federally assisted housing programs, low-income housing, rental property management, landlord/tenant relations counseling, and mediation skills; or any combination of education, experience, and training that demonstrate possession of the knowledge, skills, and abilities as listed, and ability to perform the essential job functions.

Preferred Qualifications (Not required to apply):

• Industry standard certifications may be preferred depending on area of assignment.
• Certification and/or formal training in Low Income Housing Tax Credit (LIHTC) compliance or other regulated housing program(s) is preferred.
• Bilingual proficiency preferred.

About us:
Salem Housing Authority's mission is to assist low- and moderate-income families to achieve self-sufficiency through stable housing, economic opportunity, community investment, and coordination with social service providers. This is a great opportunity to help positively impact your community. Come work in a positive and supportive work environment that enforces a safe workplace, has a culture of teamwork and communication, promotes the organizational values of workplace diversity, equity, and inclusion (DEI), and actively promotes an environment respectful of living and working in multicultural society.

The City of Salem is the second largest City in the State of Oregon. Located in the lush Willamette Valley, Salem is the capital city of Oregon with a population over 180,000. Centrally located, Salem is 47 miles south of Portland and an hour from the Cascade Mountains to the east and an hour from the ocean beaches to the west. Salem is an exceptional community for living and working with exciting new and comfortable well-established neighborhoods and carefully preserved historic buildings.

A full-service City, Salem has eight primary departments:
Community Services, Finance, Fire, Enterprise Services, Legal, Police, Public Works, and Community Planning and Development Department. Several departments also have functional divisions within their department. The city has five labor unions and employs roughly 1,350 talented and dedicated staff members. The Urban Renewal Agency and the Salem Housing Authority are separate municipal corporations. The Agency contracts with the City for services and the Authority is led by the Housing Administrator within the Urban Development department.

Where can I find out more about the position?
Go to the menu option for Class Specifications and search for Admin Analyst HA, I or view by

If you would like to learn more about the Salem Housing Authority, please visit our website at

How can I apply?
The City of Salem and Salem Housing Authority invites individuals of all diverse communities and backgrounds to apply for our available job opportunities as we strive to provide the best service to everyone. The City of Salem is committed to providing equal employment opportunities to all and has a culture that values diversity, equity, and inclusion. We believe that by welcoming differences, encouraging new ideas and views, listening to, and learning from each other, we are better able to serve the community.

To apply, click on the green "Apply" button to complete your application. Hiring managers do not have access to view resumes as part of the application review process. Please ensure that the details of your application, including work history, demonstrate how you meet the qualifications for the position.

and submit with your employment application.

Applicants that meet the minimum qualifications as outlined above but not selected for this position may be placed on an eligibility list, and candidates may be hired from the list. Eligibility lists are valid for six months. The City will send email notifications to eligible candidates about potential hiring opportunities so please ensure your email settings accept our system generated email notifications.

You may subscribe for automatic notification of job openings at the City through the - sign up today

For more information about employment at the City of Salem, please visit our website at

HOUSING AUTHORITY OF THE CITY OF SALEM STATEMENT OF NONDISCRIMINATION
The Housing Authority of Salem does not discriminate against any person due to disability, race, color, religion, sex, source of income , familial status, national origin, actual or perceived sexual orientation, gender identity, marital status and/or domestic partnership in accessing, applying for, or receiving assistance, or in treatment or employment in any of its programs and activities.

The person named below has been designated to coordinate compliance with the non-discrimination requirements contained in the Department of Housing and Urban Development's regulations implementing Section CFR, part 8, dated June 2, 1988):

Melanie Fletcher, Assistant Housing Administrator of Operations, Salem Housing Authority, 360 Church Street SE, Salem OR 97301
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For benefits information, please go to:

01

What is your highest level of education? College degree must be in a related field such as Social Work, business, real estate, etc. We encourage you to include supporting details in your application.

• High school graduate or GED
• Some College, no degree
• Associate's degree
• Bachelor's degree
• Master's degree
• Doctorate's degree
• N/A

02

How many years of experience do you have with professional administration level, involving federally assisted housing programs, low-income housing, rental property management, landlord/tenant relations counseling, and mediation skills? We encourage you to include supporting details in your application.

• No Experience
• Less than 1 year
• 1-2 years
• 3 years
• 4 years
• More than 5 years

03

How many years of experience do you have with reviewing and analyzing resident files for accuracy?We encourage you to include supporting details in your application.

• No experience
• Less than 1 year
• 1-2 years
• 3-4 years
• More than 5 years

04

How many years of experience do you have with verifying data to meet set requirements? We encourage you to include supporting details in your application.

• No experience
• Less than 1 year
• 1-2 years
• 3-4 years
• More than 5 years

05

How many years of experience do you have with rental property management?We encourage you to include supporting details in your application.

• No experience
• Less than 1 year
• 1-2 years
• 3-4 years
• More than 5 years

06

How many years of experience do you have working with or in a social services environment? We encourage you to include supporting details in your application.

• No experience
• Less than 1 year
• 1-2 years
• 3-4 years
• More than 5 years

07

How many years of experience do you have providing customer service in a busy setting, in any field? We encourage you to include supporting details in your application.

• No experience
• Less than 1 year
• 1-2 years
• 3-4 years
• More than 5 years

08

In the Property Management Coordinator position, you will serve a low-income, vulnerable population. Many residents are also disabled and/or have other disadvantages. Do you have work experience directly serving low-income, disabled, or otherwise disadvantaged? We encourage you to include supporting details in your application.

• No Experience
• Yes, I served low-income, disabled, or otherwise disadvantaged residents, but this was not the primary function and/or this was only on occasion.
• Yes, primary function was to serve low-income, disabled, or otherwise disadvantaged residents.

09

What is your proficiency level in the Spanish Language?We encourage you to include supporting details in your application.

• Ready only
• Speak only
• Fluent
• None of the above

Required Question