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    Contract Coordinator - New York, United States - The New School

    The New School
    The New School New York, United States

    1 week ago

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    Description

    The Contracts Coordinator manages all aspects of contracts, including preparing, revising, negotiating, examining, and analyzing documents. Typically, these contracts will involve the purchase of goods and services. The Contract Coordinator Administrator will provide contract administrative support as well as manage the repository of all contracts. This position will work closely with the Procurement team to submit and process contracts through all stages from contract request through execution. This includes monitoring all workflows and approvals. This position will report to the Director of Procurement Systems and Operations.

    The New School is strongly committed to diversity and inclusion in the workplace and particularly seeks applications from members of underrepresented groups, as well as candidates who share this commitment.

    RESPONSIBILITIES

    • Coordinate the day-to-day administration of contracts.
    • Work within the contract module of Jaggaer to understand and manage all contract workflow steps.
    • Ensure that all contract information is accurate and current.
    • Prepare client contracts and negotiate contract terms and conditions with internal and external clients.
    • Work with all contract stakeholders to bring contracts from request to executed status including internal and external reviews, signature process, expiration dates, and closing.
    • Manage contract budgets and encumbrances assign contracts to invoices within workflow and ensure timely and accurate contract approvals.
    • Research and resolve contract issues.
    • Liaise contract progress with stakeholders, managers, and departments, including general council.
    • Manage timelines and milestones of the contracts and their targeted completion date.
    • Manage end-of-year processes with rolling contracts forward to the new fiscal year as well as multi-year contracts.
    • Perform risk assessments on potential contracts and agreements.
    • Assist with the development and management of contract templates.
    • Work with others across the university to maintain a strategy for contract management and identify opportunities to improve business processes.
    • Provide end-user contract training and assist with system release testing
    • Perform other special projects as assigned.
    MINIMUM QUALIFICATIONS
    • Minimum of 5 years of experience as a Contract Coordinator or similar role.
    • Experience with accounting procedures.
    • Proficiency in MS Office, especially Microsoft Word and document comparison.
    • Excellent verbal and written communication skills.
    • Excellent organizational, negotiation, problem-solving and analytical skills.
    • Ability to work independently.
    • Highly developed attention to detail.
    • Ability to work under pressure and meet tight deadlines.
    • Capable of professionally managing confidential information.
    • Strong customer-service orientation and interpersonal skills; highly collaborative approach to work.
    PREFERRED QUALIFICATIONS
    • Prior work experience in Higher Education.
    • Knowledge of Workday Finance, SciQuest/Jaggaer Systems and DocuSign.
    WORK MODE

    Hybrid- Employees hired for this position primarily work remotely with the occasional on-campus presence required with advance notice. Employees in this role will also be expected to use their best judgment to be on campus when necessary in order to best fulfill the responsibilities of their job description #LI-Hybrid

    SALARY RANGE

    $65,000 - $70,000

    We look forward to receiving your application
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