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    Executive Assistant - Richmond, United States - Virginia Union Univ

    Virginia Union Univ
    Virginia Union Univ Richmond, United States

    1 week ago

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    Description
    Vacancy Announcement

    Executive Assistant

    VUU is nourished by its African American and Christian heritage and energized by a commitment to excellence and diversity


    Its mission is to:
    1) Provide a nurturing, intellectually challenging and spiritually enriching environment for learning; 2) Empower students to develop strong moral values for success; and 3) Develop scholars, leaders, and lifelong learners of a global society.


    Established in 1865, Virginia Union University gave newly emancipated slaves an opportunity for education, for establishing a community, and for gaining economic, political, and social advancement.

    The University is the result of a merger among four historic institutions:
    Richmond Theological Seminary, Wayland Seminary, Hartshorn Memorial, and Storer College. Richmond Theological Seminary held its first classes at Lumpkin's Jail, a former holding cell for runaway slaves. The Wayland Seminary was founded in 1865 by the American Baptist Home Mission Society in Washington, DC.

    Two years later Storer College was founded in West Virginia, and Hartshorn Memorial College opened its doors in 1883 as the first college for African American women in the country.

    After operating independently for three decades, these notable seminaries joined forces to form Virginia Union University in 1899. Hartshorn Memorial and Storer Colleges would eventually join this Union in 1932 and 1964, respectively.


    Located in the heart of Virginia's capital city, Virginia Union University, a Baptist affiliated private institution, is best known for its world-renowned graduate school of theology.

    It also offers a broad range of educational opportunities in the liberal arts, teaching, research, science, technology, continuing education, civic engagement, and study abroad.

    VUU's commitment to student success has included an emphasis on student engagement and retention, and close interaction between faculty and students, both of which produce a synergy among scholarship, teaching, and learning.


    At Virginia Union University, we consistently search for and create growth opportunities that forge groundbreaking research, state of the art technology, or top-of-the-line curriculum.

    We welcome and encourage new ideas and processes that positively impact experiences. We require the following core values.


    Spiritual Formation, as a faith-based University, we welcome the regular practice of prayer, worship, silence, and mediation that matures one's relationships, values, and life purpose that lead to ongoing spiritual growth and transformation.


    Integrity, we value our commitment to fairness, honesty, and truth reflected in each person's words and deeds while holding ourselves accountable for our personal and words and actions.


    Diversity & Inclusion, as one of the nation's oldest HBCUs, we value diversity in thought, perspective, and embodiment, trusting that we are stronger when various voices, traditions, and experiences are present.

    We value inclusivity and promote a safe with dignity, respect, and compassion.


    Excellence, we provide the highest quality of experiences and interactions while remaining flexible, responsive, and open-minded in developing and delivering programs, services, and facilities committed to exceeding the standards of what it means to be Best-In-Class.


    General Description and Responsibilities:

    • Manages the reception area to ensure effective telephone and mail communications both internally and externally to maintain professional image.
    • Supervises and coordinates overall administrative activities for the Office Administration Department.
    • Supervises the maintenance and alteration of office areas and equipment, as well as layout, arrangement, and housekeeping of office facilities.
    • Negotiates the purchase of office supplies and furniture, office equipment, etc., for the entire staff in accordance with company purchasing policies and budgetary restrictions.
    • Supervises the maintenance of office equipment, including copiers, fax machines, etc.
    • Responsible for the facilities day-to-day operations (such as distributing building access keys and back-up to security access cards, etc.)
    • Participates as needed in special department projects.
    • Organize meetings, office events or conferences, and manage databases.
    • Booking transportation and accommodation.
    • Prepare letters, presentations, and reports.
    • Manage office budgets.
    • Implement and maintain procedures/office administrative systems.
    • Use a range of software packages.
    • Attending meetings with senior management.

    Qualifications:

    • Bachelor's degree or equivalent.
    • At least two years of previous experience in office management.
    • Reliability and discretion: you will often learn of confidential matters
    • Adaptability
    • Communication, negotiation, and relationship-building skills
    • Organizational skills
    • IT skills
    • Problem solving skills.
    • Initiative
    • Leadership and the ability to 'make things happen.'
    • Budgeting skills
    • Attention to detail.

    Salary:
    Commensurate with experience


    Applications Deadline:
    Review of candidate materials will begin immediately and continue until the position is filled. If you have any questions, please contact

    The selected applicant may be required to submit to a background investigation. VUU is an Equal Opportunity Employer.

    We consider qualified applicants without regard to race, color, religion, sex, national origin, sexual orientation, disability, gender identity, protected veteran status, or other protected class.

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