Executive Assistant - Richmond, United States - City of Richmond, VA

City of Richmond, VA
City of Richmond, VA
Verified Company
Richmond, United States

3 weeks ago

Mark Lane

Posted by:

Mark Lane

beBee recruiter
Description
Are you Richmond
R.E.A.D.Y?

Respect.
Equity.
Accountability.
Diversity
YOU


This is an
EXCITING time to Join the City of Richmond We are committed to nurturing talent, fostering growth opportunities, and building strong connections within our workforce.

As we continue to make strides to becoming the employer of choice, we are thrilled about the below employee benefit enhancements:

-
Virginia Retirement System (VRS):

-
Language Incentive:

-
Referral Bonus:

-
Tuition Assistance Program**
Description:
The Office of Community Wealth Building has an EXCITING OPPORTUNITY We are seeking an energetic, proactive, and detail-oriented
Executive Assistant to support the Director and other senior staff with day-to-day administrative tasks.


Duties include but are not limited to:

  • Provides high-level administrative support and assistance to the Director and/or other assigned leadership staff.
  • Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff.
  • Arranges travel and accommodations for executives.
  • Schedules and attends meetings on behalf of executives, taking notes and recording minutes.
  • Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
  • Performs office tasks including maintaining records, ordering supplies, and assisting with financial projects including budget development, processing invoices, and monitoring transactions.
  • Performs additional duties at the local level such as designing flyers, managing inventory, preparing requisitions, coordinating special projects, monitoring website, and serving on various boards and groups.
  • Performs other related duties as assigned.

Qualifications, Special Certifications and Licenses:


KNOWLEDGE, SKILLS, AND ABILITIES:


Knowledge (some combination of the following):
Considerable knowledge of software such as Microsoft Office Suite, RAPIDS, etc. General knowledge of mathematics and accounting principles. Knowledge of standard office equipment such as computers, telephones, copiers, fax machines, scanners, presentation easels, A/V equipment, and podiums. General knowledge of City rules, legal codes, and court procedures; and an excellent grasp of the English language and grammar. Demonstrated skills in preparing documents for workshops, conferences, and meetings; customer service skills; and organizing files in a clear manner.
  • Coordinating and managing multiple schedules at once
; oral and written communication.

Demonstrated abilities to research information; think critically to solve problems; work independently; pay attention to detail; work efficiently in a fast-paced environment and multi-task.


Skills (some combination of the following):


  • Analyzing and aggregating data for complex issues
  • Preparing documents for workshops, conferences, and meetings
  • Customer service
  • Organizing files in a clear manner
  • Coordinating and managing multiple schedules at once
  • Oral and written communication
  • Reconciling payment discrepancies

Abilities (some combination of the following):

  • Research information
  • Think critically to solve problems
  • Work independently
  • Pay attention to detail
  • Work efficiently in a fastpaced environment
  • Multitask

MINIMUM TRAINING AND EXPERIENCE:


  • High School Diploma or GED and two years of advanced administrative support, customer service, and paraprofessional analytical work, preferably with experience supporting top executives.
  • An equivalent combination of training and experience (as approved by the department) may be used to meet the minimum qualifications of the classification.

PREFERRED TRAINING AND EXPERIENCE:


  • Bachelor's degree in business/public administration or field related to assignment.
  • One year supporting top executives.

LICENSING, CERTIFICATIONS, and/or OTHER SPECIAL REQUIREMENTS:

  • None required

Americans with Disabilities Act Requirements:

Americans with Disabilities Act Requirements


Supplemental Information:

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the job. Prospective and current employees are invited to discuss accommodations.


ENVIRONMENTAL HAZARDS:

Working conditions may include exposure to travel to other locations within the City of Richmond as well as outside of the City of Richmond; exposure to hazardous physical conditions such as mechanical parts, electrical currents, vibrations, etc.; atmospheric conditions such as fumes, odors, dusts, gases, and poor ventilation; inadequate lighting; intense noise; and environmental hazards such as disruptive people, imminent danger, and a threatening environment.


PHYSICAL REQUIREMENTS AND WORKING ENVIRONMENT:
Due to the nature of work assignments, incum
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