Accounts Receivable/executive Assistant - Richmond, United States - ColonialWebb

ColonialWebb

Verified Company

Richmond, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

This role will handle accounts billings and will be responsible for generally supporting the President/Chief Executive Officer with calendar management, setting appointments and assisting with day-to-day interactions with other company leaders, as well as clients and other external parties.

This support position serves as a liaison to other company Officers and senior management teams within the organization.

This unique dual role will also have accounts receivable responsibilities working with owners and general contactors on a daily basis.

Who we are:

We are focused on our people, our culture and our business._ We specialize in multiple trades and our teams do work in New Construction, Mechanical Service, Industrial Refrigeration, Special Projects, and Manufacturing. We have been providing an array of services for our commercial customers for over 50 years.

We continuously seek individuals who want to invest in themselves and their teammates.

Perks of joining ColonialWebb:

Competitive salary
Career development and progression
401(k) plan with company match
PTO and paid holidays
Excellent medical, dental, life, vision and disability benefits
Employee Assistance Program
Employee referral incentives

What you will do:

Maintain and coordinate the calendar for the President and CEO, both professional and personal as needed
Schedule and coordinate professional meetings, conferences, teleconferences and appointments
Manage specific accounts for collection, working with general contractors on past due monies owed to the company and obtain payment status
Utilize company operating systems for collection of accounts receivable and notating account status and keeping General Managers and Managers advise of
Work with organization units and other Officers, Directors, General Managers and Managers as needed for scheduling and appointments
Maintain an organized filing system of both hard copy and electronic on the company document management system
Uphold a strict level of confidentiality

What we are looking for:

Possess high school diploma or equivalent
Possess at least 10 years of professional experience
Possess and demonstrate excellent written and verbal communication skills
Extremely proficient with Microsoft Office Suite with the ability to learn Companyspecific and new or updated programs and software (i.e., Penta, OnBase, etc.)
Possess strong proofreading, editing, and writing skills—inclusive of proper grammar, usage, and spelling
Ability to handle a dynamic and fast paced workload with the ability to work independently with mínimal supervision
Possess exceptional interpersonal skills that will aid in the ability to manage customer relationships (both internal and external), perceptions and expectations with a friendly and professional demeanor
Collection experience is a must for large construction projects with excellent follow up skills to ensure timely payments
Ability to read contracts (understand contract payment language)
Schedule: Fulltime, Monday through Friday. Occasional evening and weekend work may be required as duties demand. This is a salary position that is exempt from overtime

How to apply:

EOE M/W/Disability/Vets