Intake-Certification Specialist-ECBO - Dallas, United States - Agif Nvop

Description

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Intake-Certification Specialist-ECBO

4 days ago Requisition ID: 1328

Salary Range: $33,302.25 To 33,302.25 Annually

American GI Forum - National Veterans Outreach Program is a nonprofit organization. Our mission is to establish and maintain a comprehensive community service agency with a diversified funding source serving the needs of Veterans, their families, and other individuals of the community who are in need. Our goal is to establish innovative programs of service for the contemporary needs, through an expansion and growth policy that will seek complimentary services that will generate self-sustaining mechanisms for the organization.

SUMMARY

This position is also responsible for assisting the Case Manager in obtaining additional documents, assisting in the processing of support services request forms, and to perform data entry into the organizations Management Information System (MIS) as may be necessary. This position will also tend to all incoming calls and direct them as necessary, and/or provide general information on the program services. This position requires a person that has a personality that interacts well with a diverse group of clients and staff members and must perform as a team member in the office. The Intake/Certification Specialist must always be sensitive and respectful of the veterans and families served.

JOB DUTIES & RESPONSIBILITIES

NOTE: These job duties are not all-encompassing of the responsibilities and duties (or other terms) that are required of the employee and may change at any time with or without notice.

• Prepare and submit support service requests as needed.
• This position is the first point of contact for all applicants. The person in this position must be able to communicate effectively with applicants, clients, staff members, and outside agencies.
• Must learn client eligibility criteria and use this knowledge in assuring services only to eligible clients.
• Answer incoming calls and listen compassionately to callers and routes call to appropriate staff in an expeditious and timely manner.
• Review all enrollment and support service documents for eligibility and compliance. Issue support services as approved; retain file copies in secure locations; follow up on receipts or support service requests outstanding.
• Refer ineligible applicants to other programs of the organization or to other community agencies that may provide assistance.
• Welcomes on-site visitors, determines nature of business, and announces visitors to appropriate personnel.
• Monitors visitor access and issues passes when required.
• Receives, sorts, and routes mail and maintains & routes publications.
• Maintains fax machines, assists users, sends faxes, and retrieves/routes incoming faxes.
• Orders, receives and maintains office supplies.
• Must be responsible for the intake office area operation including the use of standard office equipment, maintain office supplies necessary, maintain applicable logs, sign in or out sheets, client rosters, and other clerical assignments.
• Provides program support to the Director of Program Services and Case Managers as essential to achieving program objectives and quality of service.
• Confidentiality of client information, donors, team members and the AGIF-NVOP. Such information is to be disclosed on a need-to-know basis only.
• Responsible for being sensitive to the needs of program participants and must always treat clients with respect and professional care.

SKILLS AND COMPETENCIES

• Typing
• Working knowledge with Word, Excel, PowerPoint, Access, and Outlook
• Sensitive to the needs of eligible clients
• Detailed oriented
• Professional and productive demeanor, as well as ensuring that actions are supportive of others

REQUIREMENTS & QUALIFICATIONS

• Must be a high school graduate, and some college hours are preferred. Prefer that applicants have at least 2-year experience in responsible office position, and experience must include computer knowledge of software programs. Other experience with general office equipment, i.e., copiers, mailing machines, scanners, and multi-line phone systems is preferred.
• Must have access to reliable transportation.
• Must always have a current Texas drivers license.
• Must have applicable automobile liability insurance at all times.
• Must pass drug testing and background check.
• All personnel of the organization must be bondable.

TRAVEL

Primarily local during business day although some out-of-area travel may be expected via airline or automobile based on the discretion of management.

WORK ENVIRONMENT

While performing the duties of this position, the employee will conduct office work, meet with clientele, and team members, and at times travel offsite to conduct business. Employee may be exposed to varying weather conditions. Employee will be able to handle and de-escalate situations that may arise while at work. Employee will attend various meetings with representatives of other support organizations to ensure effective communication and liaison with the larger community.

PAY $33, % merit increase at successful completion of 6-month probationary period)

It is the policy of the Company to be an Equal Opportunity Employer that protects applicants and employees from discrimination in hiring, promotion, discharge, pay, fringe benefits, job training classification and other aspects of employment on the basis of race, color, religion, sex, (including pregnancy), disability, age, national origin and genetics. Its also the policy of the Company to hire individuals solely upon the basis of their qualifications and ability to do the job to be filled. The American GI Forum National Veterans Outreach Program (NVOP) is committed to assuring equal opportunity and equal access to services, programs and activities for individuals with disabilities. It is the policy of NVOP to provide reasonable accommodation to a qualified individual with disabilities to enable such individual to perform the essential functions of the position for which the individual is applying and for which the individual is employed. Additionally, it is the policy of the NVOP to provide reasonable accommodation for religious observers. The policy applies to all employment practices and actions. It includes, but is not limited to, recruitment, job application process, examination and testing, hiring, training, disciplinary actions, rate of pay or othe r compensation, advancement, classification, transfer, reassignment and promotions.