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    Bookkeeper/Office Manager - Boise, United States - Catholic Charities of Idaho

    Catholic Charities of Idaho
    Catholic Charities of Idaho Boise, United States

    2 days ago

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    Description

    Job Description

    Job Description

    Title: Bookkeeper/ Office Manager II

    Location: CCI Boise Office

    Type of Employment: Exempt, part-time (30 hours a week)

    Reports to: Executive Director; Contracted Accounting Firm

    JOB OVERVIEW

    Provides bookkeeping, payroll, human resource, office management, and executive/administrative/fundraising support functions for Catholic Charities of Idaho.

    DUTIES AND RESPONSIBILITIES

    Bookkeeping/Payroll

    • Provide onsite, day-to-day support for financial transactions: to include accounts payable, accounts receivable, and cash receipts as required.
    • Track credit card expenses and complete monthly credit card reports.
    • Assist contract accountant with quarterly financial statement reconciliation processes.
    • Process semi-monthly payroll through payroll service Gusto.
    • Prepare annual budget with assistance of the Executive Director, program directors, and contracted accountant firm.
    • Maintain 1099 and vendor contract records, and support of contract accountant with preparation of annual 1099s.
    • Bill program grants and contracts as needed.
    • Support separation of duties in agency financial functions related to payment receiving and bank deposits.
    • Assist in reconciliations between donor database and accounting database.
    • Support the efforts and information gathering for the annual audit.
    • Assist contracted accounting firm with quarterly and year-end financial reconciliation processes.

    Human Resources

    • Provide onsite support for employee onboarding/offboarding and other human resource benefit processes.
    • Support the Executive Director and hiring managers with hiring activities, including ad placement, degree validation, background checks, and onboarding paperwork.
    • Create and maintain onsite employee records and related human resource related checklists.
    • Provide on-site information about employee benefits plans and coordinate with the Diocese of Boise representatives when changes occur; maintain clear communication with staff regarding benefit changes/updates.
    • Work with program directors to support agency volunteer processes.

    Office Management

    • Support overall agency office operations.
    • Assist Executive Director with management of CCI office environments.
    • Handle facility related communication with appropriate property owners/managers, assigned facility vendors, including janitorial services, contracted IT support company, copier/printer contractors, and others.
    • Oversee purchasing of supplies and equipment.
    • Process and distribute CCI mail.
    • Respond to authorized equipment purchasing needs.
    • Maintain onsite agency vendor contract/lease files – including setup, updates and organization.

    Executive/Administrative/Fundraising Support

    • Provide support to the Executive Director as necessary.
    • Assist with the preparation of month board meeting materials.
    • Print and mail donor letters as prepared by the Development Office.

    Job Qualifications

    • A Bachelor or Associate degree in accounting, non-profit management, or related field preferred; payroll and resource experience preferred; or comparable experience.
    • Strong organizational and interpersonal skills essential.
    • Ability to retain information and open to training. Detail oriented; responsible for assigned work.
    • Nondiscriminatory attitude regarding people and ability to work with all populations.
    • Ability to maintain a high level of confidentiality around personnel, business matters, and financial information.
    • Strong teamwork skills; flexible, collaborative, and willing to learn; good problem-solving skills.
    • Commitment to agency mission essential.
    • Experience working with QuickBooks Online required, proficient with MS Excel, Word, PowerPoint, and Adobe required.

    ADDITIONAL STANDARDS

    • Maintain professional attitude and appearance.
    • Loyalty, dependability, and punctuality.
    • Ability to drive and utilize agency or personal vehicle for work purposes.
    • Possess a valid Idaho Driver's License and proof of vehicle insurance.
    • Criminal history clearance.

    Apply online here:

    Company DescriptionOur mission is to share God's love with all in need as we provide services that support human well-being in a time of great challenge. We are a small but growing organization pledged to making a difference. If you're interested in joining an organization committed to service innovation and impact, apply today

    Company Description

    Our mission is to share God's love with all in need as we provide services that support human well-being in a time of great challenge. We are a small but growing organization pledged to making a difference. If you're interested in joining an organization committed to service innovation and impact, apply today
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