Project Services and Support Office Manager - Newport News, United States - Jefferson Lab

Description

Position Description

Come join our team at Jefferson Lab, where great minds matter.

Posted Date: 01/26/2024.


Salary Range:
$129,800 - $205,200 (SSE/SSS)


Work Location Type:
Remote


What your job will be like:
Would you like to join a growing organization, where your can add value, while growing your career? Come join us

The Project Services and Support Office (PSSO) Manager plays a crucial role in advancing Jefferson Lab's record of excellence in project

management. The Project Services and Support Manager develops, improves, and adapts the organizations systems and standards to

initiate, plan, execute, monitor, control, and close projects while ensuring compliance with Department of Energy requirements. Projects

range in duration from months to 10 years and in value from $100k to over $500M. Reporting to the Chief Planning Officer, the Project

Services and Support Manager supervises three direct reports responsible for project controls, project training and oversight, and project

support. Each direct report leads a staff of between 4 and 12 subordinate project analysts or support personnel, including those

deployed to laboratory projects. The incumbent coordinates effective assessment of projects and communicates project performance risks and

performance trends to lab management where identified. This is a highly visible role requiring frequent interaction with Jefferson Lab

leadership, scientists and engineers, operations staff (MIS, ESH, Business and Finance, Legal, Performance Assurance, Communications),

Department of Energy personnel, subcontractors and suppliers during all phases of project execution.


In this role, you will:

• Manage the daily operations of the Project Services and Support Office. Organize and lead a professional staff of project analysts and support personnel. Anticipate staffing needs based on project workload changes, recruit new staff, provide initial and recurrent training, coaching, and performance management so all Project Services and Support Office staff meet or exceed assigned goals and objectives and alignment with lab priorities and performance standards.
• Create, document, implement, and tailor project management policies, procedures, workflows, and tools to achieve rigorous, repeatable, and effective management of Jefferson Lab projects. Ensure internal project management systems and standards meet or exceed Department of Energy project management requirements and are aligned with and complementary to Jefferson Lab MIS, ESH, Business and Finance, Legal, Performance Management, and Communications policies and standards.
• Develop and maintain the Jefferson Science Associates Project Controls System Manual. Coordinate surveillance and review activities as required for EVMS certification maintenance. Serve as the Jefferson Lab technical expert and point of contact for matters related to DOE O413.3B.
• Develop and maintain Jefferson Lab project management training program, document templates, and guides so that all Jefferson Lab project managers and project team members have ready access to necessary resources and can effectively apply Jefferson Lab project management policies, procedures, workflows, and tools. Work with Jefferson Lab leadership to identify and develop a pipeline of capable project managers and support staff. Develop and distribute frequent communication to enhance lab wide awareness of project management skills, best practices, and lessons learned.
• Participate in Jefferson Lab strategic planning and budget development cycles by forecasting project management resource needs and alignment with contract funding profiles, identifying resource conflicts and opportunities for efficiencies, and development of project management budgets and business plans.
• Collaborate with Jefferson Lab Computer Science and Technology Division to select, deploy, maintain, and continuously improve software tools to enable effective project planning, estimating, scheduling, control, risk analysis, and quality assurance. Design and maintain a repository of all project artifacts that provides for ready access by all project team members with rigorous change control.

Qualifications We Require:

Education:

• SSE - BS in engineering, physical or biological science or directly related field of study
• SSS - PhD in engineering, physical or biological science or directly related field of study

Experience:

• 15 years of directly related work experience
• Project Management Professional (PMP) Certification

Knowledge, Skills & Abilities:

• Ability to organize, recruit, select, orient, train, schedule, and performance manage a professional project management support team with three or more direct reports and 20 or more staff members.
• Ability to recruit and develop effective project management analysts and support staff with little or no prior project management experience.
• Ability to create, document, implement, and adapt organization specific project management policies, procedures, workflows, and tools for projects with durations from months to years and values from $100k to over $500k.
• Ability to work closely with organization elements like IT to select, deploy, maintain, and improve project management applications for planning, estimating, scheduling, control, risk analysis, and quality assurance.
• Ability to analyze organization plans and priorities, assess organization capabilities, and make accurate forecasts of resource requirements. Anticipate and act to resolve resource conflicts.
• Ability to review project management plans, reports, and presentations for compliance with corporate and customer standards, assess the realism and risk of project plans, and provide expert and timely guidance on actions to resolve cost, schedule, or capability variances.
• Skilled in the design and application of earned value management techniques (ANSI , ISO 21508, or EIA-478 or equal).
• Skilled in the implementation and use of Oracle Primavera P6 Enterprise Project Portfolio and CPM scheduling techniques.
• Familiar with the application of ISO 31000 Risk Management and ISO 9001 Quality Management standards.
• Ability to develop and deliver organization specific project management training to include document templates and guides.
• Ability to create and distribute frequent communication to enhance organization awareness of project management skills, best

practices, and lessons learned.


Knowledge, Skills and Abilities Preferred:

• Ability to working with scientists, engineers, and information technology professionals in a high technology organization.
• Ability to work in a federal prime contract environment governed by the Federal Acquisition Regulations and agency-specific project management requirements.
• Ability to organize a blended workforce composed of regular full time and part time employees, contractor staff, and consultants.

About Jefferson Lab

Join a community with a common purpose of solving the most challenging scientific and engineering problems of our time. The Jefferson Lab campus is located in southeastern Virginia amidst a vibrant and growing technology community.

A career at Jefferson Lab is more than a job.

You will be part of "big science" and work alongside top scientists and engineers from around the world unlocking the secrets of our visible universe.

Managed by Jefferson Science Associates, LLC; Thomas Jefferson National Accelerator Facility is entering an exciting period of mission growth and is seeking new team members ready to apply their skills and passion to have an impact.

You could call it work, or you could call it a mission. We call it a challenge. We do things that will change the world.

Total Rewards at Jefferson Lab

At Jefferson Lab, we believe that a comprehensive employee benefits program is an important and meaningful part of the compensation employees receive.

Our benefits program includes, but is not limited to:

• Medical, Dental, and Vision Care Plans
• Flexible Spending Accounts
• Paid Time-off and Leave Programs (Paid Parental, vacation, holidays, and sick leave)
• 401(k) Plan - 9% Lab Contribution; 100% vested
• Flexible Work Arrangements (Remote & Alternate Work Schedules available)
• Tuition Assistance, Training and Professional Development Programs
• Live near the waterways of the Chesapeake Bay region with access to nearby beaches, mountains, and all major metropolitan centers on the East Coast

Jefferson Science Associates, LLC (JSA) manages and operates the Thomas Jefferson National Accelerator Facility (Jefferson Lab). JSA is an Equal

Opportunity Employer and does not discriminate in hiring or employment on the basis of race, color, religion, ethnicity, sex, sexual

orientation, gender identity, national origin, ancestry, age, disability, or veteran status or on any other basis prohibited by

federal, state, or local law. As part of the JSA's equal employment opportunity policy, we also take affirmative action as called for by

applicable laws and Executive Orders to ensure that minority group individuals, females, disabled veterans, recently separated veterans,

other protected veterans, Armed Forces, and qualified disabled persons are introduced into our workforce and considered for promotional

opportunities.

JSA is committed to providing reasonable accommodations for persons with disabilities (unless doing so will result in an undue hardship).

If you need a reasonable accommodation for any part of the employment process, please send an e-mail to employment @ or call to provide the nature of your request.

Reasonable accommodations are considered on a case-by-case basis.

Employment with JSA is conditional upon DOE approval if at any time during your employment you are participating in a Foreign Government Talent Recruitment Program or Affiliated activity.

Generally, such programs/activities include any foreign-state-sponsored attempt to acquire U.S.-funded scientific research through programs run or funded by the government that target scientists, engineers, students, academics, researchers, and entrepreneurs of all nationalities working or educated in the United States.

This includes positions or appointments, both domestic and foreign, titled academic, professional, or institutional appointments whether or not remuneration is received and whether full-time, part-time or voluntary.