- Add all payables to the Yardi accounting system, coding, routing for approvals, and processing to ensure readiness for each weekly check run.
- Process all special payment requests in the timeline specified.
- Assist with bank account management, ensuring ACH payments are recorded, depositing checks, uploading transactions for Positive Pay, and booking basic journal entries.
- Download bank statements.
- Maintain vendor files, including new vendor setup, collecting and entering W-9s, payment records, and responding to vendor inquiries.
- Manage Form 1099 preparation, reporting and compliance.
- Process corporate credit card payments and reconcile statements.
- Ensure document retention in alignment with department guidelines.
- Assist with month-end close activities.
- Monitor incoming emails, ensuring all are handled or promptly delegated.
- Provide backup office support including answering phones and coordinating team lunches.
- Assist with ad hoc analyses, projects, and other duties as assigned.
- Strong written and verbal communication skills (in English), allowing for clear and succinct communication in a variety of settings (phone, in-person and email), and with people of various backgrounds and levels, both internally and externally.
- Thorough understanding of MS Office and Google Workspace, and comfortable with new technologies.
- Strong customer focus, with dedication to meeting the expectations, needs and requirements of internal and external customers, successfully gaining their trust and respect.
- Willingness to roll up your sleeves and dig in, finding creative solutions to new and old challenges.
- Ability to work successfully both independently and with others, building professional working relationships based on mutual trust and respect.
- Commitment to accuracy and detail, double-checking your work.
- The belief that change is your friend; you embrace it and adapt easily, identifying and recommending new ideas or processes.
- Deep sense of accountability, acting with a sense of ownership and responsibility for decisions, commitments and outcomes.
- Resourceful, responsible, highly organized, and composed in the face of critical deadlines, meeting them head-on.
- Competent multitasker, juggling numerous balls without letting any drop and still executing at the high bar you have set for yourself.
- High School diploma required; accounting degree preferred.
- Minimum of 3 years of experience in Accounts Payable.
- Experience with Yardi preferred, but not required.
- Interest in, or experience with, real estate helpful.
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Accounts Payable Specialist - Newport Beach, United States - Community Development Partners
Description
Job Description
Job DescriptionAt Community Development Partners, we are deeply proud of our track record of providing award-winning solutions to housing. We work every day to achieve our mission of creating life-enhancing affordable housing that transcends the fundamental goal of providing high quality homes by building innovative and sustainable developments with a focus on long-term community engagement. As a mission-driven certified B Corp, we are unique in our field as a for-profit developer that leads with our impact goals. Since our inception in 2012, we have built a portfolio of nearly 3,000 homes with another 1,000 in our pipeline, amounting to over $1.2 billion in total development costs.
Sure, that's what we do, and we are passionately committed to it, but equally as important is who we are as a team. We believe in forward progress, continuous collaboration, authentic connection, and mixing it all up with a healthy dose of fun. As an Equal Opportunity Employer, we offer a full suite of benefits that includes highly subsidized insurance, retirement plan with matching contributions, a sabbatical program, cell phone reimbursement, PTO, and more.
Are you interested in being part of a highly collaborative culture? Do you love detail and take immense pride in the work you create? We're looking for an experienced Accounts Payable Specialist to join our growing mission-driven team, so if the answer to these questions is yes we'd love to talk As our AP Specialist, you will manage payments and accounts payable processes to ensure suppliers, vendors and other creditors are paid promptly and all transactions are recorded accurately. This is a hybrid position, working out of our Newport Beach, CA office several days each week.
In this role, you will:
If the following describes you, we want to hear from you:
Minimum experience:
The estimated salary range for this position is $65,000 to $75,000 per year. If the role and our team sounds interesting we'd love to hear from you
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