Finance Operations Coordinator - Richardson, United States - University of Texas at Dallas

University of Texas at Dallas Richardson, United States

4 weeks ago

Description

Posting Details
Posting Details

Posting Number
S05102P

Position Title
Finance Operations Coordinator

Functional Title
Finance Operations Coordinator

Department
Computer Science

Salary Range
$49,243 DOQ

Pay Basis
Monthly

Position Status
Regular full-time

Location
Richardson

Position End Date (if temporary)

Posting Open Date
11/03/2023

Posting Close Date
11/15/2023

Open Until Filled
No

Desired Start Date

Job Summary
Provide budgeting, finance, and procurement support for a medium to large complex department within the School of Engineering and Computer Science.

Minimum Education and Experience

Bachelor's degree and four years of general office, accounting or business related experience or an equivalent combination of education and experience.

Preferred Education and Experience

Essential Duties and Responsibilities
Works closely with department faculty and staff to provide financial and research management and administration for the department finances, financial processes, and records to meet the department's day-to-day financial operations goals. Assist in ensuring that compliance with all regulations, policies and university requirements are met to secure the department's long-term financial viability and stability.
Assist faculty with managing the financial aspect of sponsored research accounts by providing guidance regarding agency, program-specific policies, and university rules for spending, budgeting, reporting, and financial closing at the end of project performance periods.
Monthly review and reconciliation of all transactions, including expenses, revenue, and fund equity or cash, posted to cost centers for management's approval to ensure all transactions are correct. Make the necessary correction to expenses posted in error within the period allowed, then work with the owners of the source document to ensure the posting error is discontinued.
Meet with faculty and other cost center managers to discuss the current state of spending on their accounts and projected expenses to avoid over or under-spending based on the annual or project budget available for the period.
Oversee the day-to-day purchase requests for sponsored projects and the department needed by obtaining the necessary quotes and preparing purchase requisitions and vouchers or using purchasing cards. As required, prepare university work orders and contracts with outside vendors for services or work needed for sponsored projects, classrooms, labs, or offices within the department.
Keep abreast of University, State, and Federal purchasing and financial regulations and maintain communication with the University's financial and purchasing departments to ensure that duties in this area are performed correctly and in keeping with all applicable rules.
Make travel arrangements such as booking airline tickets, making hotel reservations, securing the necessary travel documentation and authorizations, and processing direct pay or reimbursement for travel expenses that are allowable and necessary under the applicable sponsored project and university guidelines.
Maintain departmental Standard Operating Procedures (SOP's), which incorporate the University policies and procedures for conducting the day-to-day duties in the current position.
Remains competent and current by attending professional development courses, software training classes, and courses and/or training sessions as directed by the supervisor or required by the University.
Update webpage.
Other duties as assigned.

Physical Activities

Working Conditions

Additional Information
Looking for a rewarding career opportunity with great benefits?
What we have to Offer:
UT Dallas is an Equal Opportunity Employer. We are committed to fostering, cultivating, and preserving a culture of diversity and inclusiveness. We offer an employee-friendly work environment with a comprehensive benefit package including:

Competitive Salary
Tuition Benefits
Medical insurance – including 100% paid employee medical coverage for full-time employees
Dental Insurance
Vision Insurance
Long and short-term disability
Retirement Plan Options
Paid time off
Paid Holidays

About UT Dallas
The University of Texas at Dallas is committed to graduating well-rounded members of the global community whose education has prepared them for rewarding lives and productive careers in a constantly changing world. ideas and perspectives are crucial to our vision and mission. A charter member of SEA (STEMM Equity Achievement) Change, UT Dallas is a place where members of the community are welcomed, treated fairly, and encouraged to their pursuit of excellence.

Special Instructions Summary

Important Message
1) All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public.
2) The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, activities, employment, and education, including in admission and enrollment. EOE, including disability/veterans. The University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. To request reasonable accommodation in the employment application and interview process, contact the ADA Coordinator . For inquiries regarding nondiscrimination policies, contact the Title IX Coordinator .

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