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    Operations Coordinator - Dallas, United States - Beacon Hill

    Beacon Hill
    Beacon Hill Dallas, United States

    2 weeks ago

    Default job background
    Description

    Company Overview

    Beacon Hill (BH) is a non-profit organization, , that provides critical supplemental math and reading tutoring and enrichments to students in the DFW communities. Programs include in-school, after-school, and summer programming. We ensure students Catch Up, Keep Up and Stay Ahead by developing data-informed intervention plans and supporting teachers and parents throughout the school year. Our desired outcomes are to help each student achieve grade-level proficiency in math and reading, develop confident learners, and level the playing field for all participating students.

    Position Summary

    This position will be a direct report to the Operations Manager providing hands-on support facilitating the day-to-day flow of the Beacon Hill operations. The Operations Manager will function from a high-level view over operations and needs a team member that can coordinate the mid to low level view of the operations. This person needs to be:

    • A polished and transparent communicator
    • A self-starter
    • A forward thinker
    • Comfortable with manual labor
    • Comfortable with communicating boundaries
    • Comfortable with Autonomy
    • Structured & Flexible

    This candidate needs to able to communicate, to the Operations Manager, the finalized details and/or be conversational about the process of the following responsibilities:

    ** Responsibilities**

    • Aid the Operations department with prepping and delivering curriculum to
      • Program Managers
      • Walk-in Private clients
    • Manage and execute maintaining break room and updating seasonal decorations in the office
    • Separate and organize campus supply deliveries accordingly in Room 136 and off-site storage facilities
    • Aid Human Resources with executing details for office events (including but not limited to: Professional Development Events, Holiday Events, Team Building Events, etc.)
    • Room Reservations and Room setup - Secondary
    • Aid with setup for these events - Secondary
      • Food pickup
      • Room setup and tear down
    • Retrieve information from Microsoft forms, compile and filter to appropriate channels
      • Supply Ordering
    • Communicate finalized details to Operations Manager & Beacon Hill Team
      • Purchases
      • Deliver receipts to Accounting department
    • Assist in managing Operations Team Systems, i.e., but not limited to:
      • Asana
      • EZO
      • Salesforce

    Other Duties as designated by Operations Manager or Leadership Team

    Location: Combination of Corporate Office (Downtown Dallas) and school campus locations across DFW Metroplex (typically a 25-mile radius from downtown Dallas, TX).

    Work Schedule: Full-Time (36 hours per week), Monday-Friday. Some daytime and nighttime travel may be required (may develop into a 40 hours per week Full-Time position)

    Rate of Pay: $19.00 to $22.00 per hour (commensurate with experience)

    **THE INDIVIDUAL

    ** Ideal candidate is flexible in approach and willing to adapt when necessary. Highly skilled and collaborative, this emotionally intelligent individual will be crucial in the Beacon Hill Operations team. The Operations Coordinator will demonstrate character, warmth, dependability, responsiveness, initiative, knowledge, credibility, a good sense of humor and will ensure that all Beacon Hill Operations department activities operate consistently and ethically within our mission and values and according to the pre-defined operations plan(s).

    Leadership responsibilities to managing daily operations include but are not limited to the following:

    Education and Experience

    • College degree preferred
    • 2-4 years of relevant experience in business administration, preferably in a non-profit or philanthropic foundation setting a plus
    • Skilled in Supply Chain/Logistics
    • Broad knowledge of Human Resources, Finance & IT Management

    Physical Demands

    Physical demands of the position may include, but are not limited to:

    • Standing, walking, bending, sitting for an extended period.
    • Able to reach outward and above or below the shoulder.
    • May be required to lift/carry objects up to 50 pounds.

    Beacon Hill Work Environment

    At Beacon Hill, we create an environment where all people are treated with respect, trust and dignity. To accomplish this, we work to: create a respectful and meaningful work environment, characterized by honest, direct and relevant communication; communicate definable and measurable goals; act with integrity and create trust in both colleagues and customers; honor diversity, individuality, personal and professional differences; and conduct our business with the highest professional and ethical standards and to treat all resources given to us as if they were our own.

    Reasonable Accommodations Statement

    To accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily. Reasonable accommodations may be made to help enable qualified individuals with disabilities to perform the essential functions.

    As an Equal Opportunity Employer, all qualified applicants regardless of color, race, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital or family status, disability, gender identity or expression, veteran status, actual or presumed belonging to an ethnic group, or any other legally protected status will be considered. We strive to achieve a diverse, equitable, and inclusive workplace. If you have a disability or special need that requires accommodation, please let us know.

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