Marketing Operations Coordinator - Richardson, United States - Berry Appleman & Leiden

Description

Must be located in, or willing to relocate to, the Dallas-Fort Worth area. This role requires 3 days in office.

Who we are: BAL is a team of brilliant people who change lives through elite immigration work and collaborative innovation. We pursue the exceptional in all that we do, but never at the expense of our values. There's no denying our work is demanding, both in volume and pace, but we're up for the challenge. We love the balance of hard work and fun - so, you'll see us in jeans as we shatter glass ceilings and conventional stereotypes. BAL employees feel valued, rewarded, and respected. We seek opportunities to be of service to others and our communities. We are committed to your growth and development, and want to set you up for success here at BAL and beyond.

Who you are: You are looking for work that has purpose. You aren't afraid to roll up your sleeves and get stuff done. You learn quickly. You move fast. You embrace challenge and detail as well as creative thinking. You believe you have something unique to contribute and you aren't afraid to raise your hand. You understand that powering human achievement is ultimately about impacting a real person. You are looking for a place to grow and an environment where everyone has a spot and is genuinely welcome.

We're better together: A bright, driven person like you and an industry-leading powerhouse like BAL? It's a perfect combination We truly want to see you succeed here and become an integral part of our mission to provide an experience that makes a positive difference in people's lives. Come be a part of something special, where you can have an impact and be valued just for being you

OVERVIEW:

We are seeking a detail-oriented and curious Marketing Coordinator to join our team. The ideal candidate must be passionate about marketing, organization and process creation. This role is an excellent opportunity to gain team-wide marketing knowledge (digital, content, creative, events, business development), take on significant operational responsibility and make a meaningful impact to team productivity and marketing ROI.

PRIMARY RESPONSIBILITIES:

• Collaboration with marketing team functions:
• Work closely with all functions in the marketing team to understand their respective goals, strategies, and challenges.
• Act as a liaison between all functions, fostering communication and alignment on key initiatives.
• Support day-to-day operations for the content, digital marketing, creative and communications teams
• Marketing operations:
• Coordinate the design, documentation and management of all marketing processes and procedures
• Own the marketing project management software (Wrike), including creating new projects, managing workflows and designing new solutions to create team efficiencies
• Ensure marketing service level agreements (SLAs) are met
• Manage vendor invoicing and budget reporting
• Coordinate team-wide meetings, including scheduling conference rooms, setting up virtual meeting rooms, ensuring tech is set up in advance, etc.
• Assist with scheduling of meetings with firm leadership and/or large groups
• Miscellaneous:
• Maintain marketing department intranet page and shared document library
• Coordinate publishing of new employee headshots and bios
• Field and monitor requests from internal and external email boxes
• Serve as back-up for BAL website content publication, email distribution and organic social media posting
• Assist in light design work such as formatting PPTs and editing graphics in Canva
• Assist in management of inventory, storage and distribution of marketing collateral, swag and client gifts
• Handle expenses and invoices as needed

QUALIFICATIONS:

• 1-3 years of proven experience in marketing coordination, or similar role, preferably within the legal or professional services industry
• Bachelor's Degree in Marketing, Communications or related major
• Prior experience designing and documenting processes/procedures/workflows
• Prior experience with email marketing systems like Salesforce Account Engagement (Pardot)
• Strong proficiency in Microsoft Office. Experience with project management software (such as Wrike or Asana), Canva and Adobe Creative Suite is a plus
• Excellent written and verbal communication skills.
• Highly organized with superior attention to detail, natural curiosity and passion for excellence, process improvements and willingness and interest in learning new technologies
• Proactive, resourceful and motivated
• Team player, unifier, relationship-oriented, win-win seeker

WORKING CONDITIONS:Able to sit and work at a computer keyboard for extended periods of time. Able to stoop, kneel, bend at the waist and reach on a daily basis. Able to perform general office administrative activities: copying, filing, delivering and using the telephone. Able to lift and move up to 25 pounds occasionally. Regular and on-time attendance. Must be able to prioritized, schedule and complete testing required for multiple applications with overlapping schedules. A certain degree of creativity and flexibility is required. Hours may exceed 40 hours per week. Occasional travel by conventional means including aircraft, motor vehicle and the like within the region and to other locations as required.

Note: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required and are not intended to be an exhaustive list of all duties, responsibilities or qualifications associated with this job.

Berry Appleman & Leiden is an Equal Opportunity Employer. It is the policy of BAL to ensure an equal employment opportunity without discrimination or harassment on the basis of race, color, national origin, religion, gender, gender identity or expression, age, disability, alienage or citizenship status, marital status, creed, genetic predisposition or carrier status, sexual orientation or any other characteristic protected by law. BAL prohibits and will not tolerate any such discrimination or harassment.

BAL does not accept unsolicited resumes from recruiters or employment agencies. BAL is under no obligation to pay any referral compensation or recruiter fee in the absence of a current executed Recruitment Services Agreement. In the event a recruiter or agency submits an unsolicited resume or candidate without an agreement, BAL reserves the right to pursue and hire said candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, shall be deemed the property of BAL. If your agency would like to be considered as a potential recruiting partner, please forward your contact information to [email protected].