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Lalande-de-Pomerol

    Executive Assistant - Miami, United States - Leeds Professional Resources

    Leeds Professional Resources
    Leeds Professional Resources Miami, United States

    2 weeks ago

    Default job background
    Accounting / Finance
    Description

    We are currently looking for an executive assistant to be part of our client's team, who will undertake a variety of tasks and ensure efficient daily operations.

    Responsibilities

    • Act as the main point of contact for executives, staff, customers, and external partners
    • Manage the smooth and accurate flow of information
    • Handle executives' schedules and arrange meetings
    • Coordinate travel and accommodation details
    • Track daily expenses and compile periodic reports
    • Supervise the performance of clerical personnel
    • Take charge of office management including monitoring supplies
    • Prepare and format communication materials for both internal and external use
    • Record meeting minutes
    • Manage incoming calls, emails, and other correspondence
    • Organize and oversee the office filing system

    Requirements and skills

    • Prior experience as an Executive Assistant, Personal Assistant, or in a similar role
    • Proficiency in MS Office
    • Strong organizational and time management abilities
    • Familiarity with various office tools and software
    • Effective written and verbal communication skills
    • Ability to maintain confidentiality and exercise discretion
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