Jobs
>
Executive Assistant
>
Philadelphia

    Executive Assistant - Philadelphia, United States - UMortgage

    UMortgage
    UMortgage Philadelphia, United States

    3 weeks ago

    Default job background
    Description

    Job Description

    Job Description

    Executive Assistant (Onsite Philadelphia)

    Department: Executive

    Team: Administration

    What Sets Us Apart

    At UMortgage, we have a customer-centric, service-based approach. We primarily focus on home purchases, providing an emphasis on consumer education, real estate agent relationships, and a personalized experience for home buyers. Our goal is to empower our team members to provide a best-in-class experience at all times while prioritizing long-lasting relationships.

    What We Need

    Are you a motivated and highly organized individual with exceptional customer service skills? UMortgage is hiring a proactive Executive Personal Assistant to support our CEO. Responsibilities include managing schedules, collaborating with teams, and ensuring smooth office operations at the Philadelphia Headquarters. Ideal candidates thrive on planning, organizing, and tackling challenges. Ready for a dynamic career transition or have administrative experience? Apply today

    What You'll Do

    • Organize and maintain executive calendars such as scheduling meetings and appointments, visitor agendas, travel arrangements, and itineraries.
    • Plan, schedule, and follow up on team meetings, capturing detailed minutes to document discussions and action items.
    • Optimize workflows by performing email management, conducting calendar reviews, and ensuring timely distribution of daily reports.
    • Prepare lists for upcoming events and milestones.
    • Follow up with cross-functional teams and leaders to ensure tasks assigned by CEO are completed.
    • Deliver a high level of professionalism and customer service to both internal and external clients, while facilitating communication between the CEO and various parties through social media and messaging platforms.
    • Collaborate with cross functional teams to enhance communication, support client experiences, and streamline processes.
    • Perform additional assigned duties from executives such as picking up orders, handling personal mail, etc.
    • Maintain a high level of organization and confidentiality in all aspects of the role.
    • Additional responsibilities related to business needs.

    What You Have

    • High School Diploma required. Bachelor's degree or equivalent experience preferred.
    • 2-3+ years of experience working in a professional/corporate environment.
    • Experience working with the Microsoft Suite and project management systems.
    • Excellent written and verbal communication skills.
    • Strong attention to detail and time management skills.
    • Strong work ethic and eagerness to grow and succeed.
    • Team-oriented, adaptable, and accountable mentality.
    • Eagerness to embrace new challenges with a positive attitude.
    • Ability to learn quickly and operate independently.
    • Ability to multitask and prioritize projects with multiple tight deadlines.

    Physical Requirements

    The physical requirements described here are representative of those that must be met by an employee in order to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

    • Must be able to stand, sit, and walk for extended periods of time.
    • Includes frequently reaching with hands and arms, and using hands to handle and feel.
    • Requires close vision, distance vision, peripheral vision, color vision, depth perception, and ability to adjust focus.
    • Must be able to perform activities with repetitive motions.
    • Must be able to work in an environment with variable noise levels.

    Powered by JazzHR

    9sHSrgTkPG

  • Emtec

    Executive Assistant

    2 weeks ago

    Emtec Philadelphia, United States Regular Full time

    Position Description · We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to our executive team. The successful candidate will play a crucial role in ensuring smooth functioning of executive operations by managing schedules, coor ...

  • Juno Search Partners

    Executive Assistant

    4 days ago

    Juno Search Partners Philadelphia, United States

    Our client, a biotech in Philadelphia, is seeking an Executive Assistant to join the team and support their CEO & President. · This position will be responsible for providing high-level, anticipatory, comprehensive, executive support to the President & CEO with professionalism a ...

  • Amtex Systems Inc.

    Executive Assistant

    2 weeks ago

    Amtex Systems Inc. Philadelphia, United States

    Schedule Notes: · Possible Temp to Perm, On-Site, M-F 9-5, FT Abramson Building. 3615 Civic Center Blvd. Philadelphia. PA US - ABRAMSON We need executive assistant support for Elaine Gallagher, SVP; Marlena Ferguson, CFO of CHOPPA and Donna Stephenson, MD while their current exe ...

  • City of Philadelphia Pennsylvania

    Executive Assistant

    1 day ago

    City of Philadelphia Pennsylvania Philadelphia, United States

    This is executive administrative assistant work serving as an assistant to the Streets Commissioner. The position performs a variety of assignments of a confidential nature in support of the Streets Commissioner. The position may have access to infor Executive Assistant, Executiv ...

  • Intepros Consulting

    Executive Assistant

    3 weeks ago

    Intepros Consulting Philadelphia, United States

    IntePros is seeking an Executive Assistant for one of our client's, a leading health insurance provider in the Greater Philadelphia market place. This role does have onsite requirements in Philadelphia, PA. · Job Summary: The Administrative Project Specialist provides direct admi ...

  • Elwyn

    Executive Assistant

    1 day ago

    Elwyn Philadelphia, United States

    Job Description · POSITION SUMMARY: The Executive Assistant provides high-level, direct, business-related support to the Vice President (VP) of Children's Services. This support includes managing the VPs calendar, scheduling appointments, taking notes, and meeting minutes, managi ...

  • DB HEALTHCARE INC

    Executive Assistant

    3 weeks ago

    DB HEALTHCARE INC Philadelphia, United States

    Job Description · Job DescriptionTitle: Executive Assistant I - PA · Type: Contract (possible temp to perm) · Duration: 3 Months · Start Date: 06/10/2024 · Schedule: M-F between 9-5/ 30 hours a week/ 6 hours a day · Job Notes: · We need executive assistant support for SVP, CFO, ...

  • Juno Search Partners - Open Positions

    Executive Assistant

    3 weeks ago

    Juno Search Partners - Open Positions Philadelphia, United States

    Job Description · Job DescriptionOur client, a biotech in Philadelphia, is seeking an Executive Assistant to join the team and support their CEO & President. · This position will be responsible for providing high-level, anticipatory, comprehensive, executive support to the Presid ...

  • Trademark Hire, LLC

    Executive Assistant to Chief Executive Officer

    2 weeks ago

    Trademark Hire, LLC Philadelphia, United States

    Our client, a rapidly growing experiential events and hospitality group based in Philadelphia, PA, has engaged us to place a professional, proactive, adaptable, detail-oriented, and highly organized individual in the role of Executive Assistant (EA) to the CEO. The EA will serve ...

  • Clearstream

    Executive Assistant

    1 day ago

    Clearstream Philadelphia, United States

    Small business consulting firm looking for part-time Executive Assistant to provide administrative and business support to Managing Principal of the firm. This fast-paced office works fluidly as a team, supporting one another as necessary to elegantly meet client expectations. Ta ...

  • UMortgage

    Executive Assistant

    3 weeks ago

    UMortgage Philadelphia, United States

    Executive Assistant (Onsite Philadelphia) · Department: Executive · Team: Administration · What Sets Us Apart · At UMortgage, we have a customer-centric, service-based approach. We primarily focus on home purchases, providing an emphasis on consumer education, real estate agent ...

  • Matrix Absence Management

    Executive Assistant

    3 weeks ago

    Matrix Absence Management Philadelphia, United States

    Job Responsibilities and Requirements · The Executive Assistant provides administrative support to one or more executives and is instrumental in cultivating a positive environment and culture. Serves as a connector, problem solver, and collaborative partner to RSL staff and to ot ...

  • HHM Hotels

    Executive Assistant

    6 days ago

    HHM Hotels Philadelphia, United States

    Job Description · Job DescriptionOpportunity: Executive Assistant · The Executive Assistant will support members of the HHM Hotels' executive team and corporate office operations. The ideal candidate will be analytical with strong communication skills, and enjoy working in a dyn ...

  • PUBLICIS GROUPE

    Executive Assistant

    2 days ago

    PUBLICIS GROUPE Philadelphia, United States

    Company Description · CoLab is a fully integrated, cross-discipline team that provides best-in-class services in a fluid and modular way. With our clients at the center, we create brand movement at the speed of people's lives by connecting real-time data with world-class creative ...

  • University City Science Center

    Executive Assistant

    6 days ago

    University City Science Center Philadelphia, United States

    Job Description · Job DescriptionDescription:POSITION SUMMARY · The Executive Assistant will provide support for the C-Suite members of the Executive team, including the CEO, at a mission-driven, historic non-profit organization. This role requires a high level of communication w ...

  • CLEAR Employer Services

    Executive Assistant

    3 weeks ago

    CLEAR Employer Services Philadelphia, United States

    Job Description · Job DescriptionClear Employer Services is assisting with the recruiting of an Executive Assistant for a Philadelphia based non-profit organization. The position is a full-time, onsite role supporting the CEO and Executive Leaders in the organization. · The idea ...

  • Centri Business Consulting

    Executive Assistant

    2 weeks ago

    Centri Business Consulting Philadelphia, United States

    Job Description · Job DescriptionThe Executive Assistant's primary focus will be providing support to the President of Centri Business Consulting, LLC ("the Firm"). This person will be responsible for assisting in driving growth in the Firm, while enhancing our brand image for th ...

  • Advertising Specialty Institute

    Executive Assistant

    17 hours ago

    Advertising Specialty Institute Philadelphia, United States

    Job Description · Job DescriptionASI is the largest global provider of technology B2B services for the $26.1 billion promotional products industry (branding and marketing). With 25,000 clients in 53 countries, our mission is to inspire, inform, and empower our clients' success ev ...

  • NFI Industries, Inc.

    Executive Assistant

    3 weeks ago

    NFI Industries, Inc. Camden, United States

    The Executive Assistant provides high-level and broad C Suite level support. This position reports to an Executive-Level Officer in the organization. Essential Duties & Responsibilities: Corporate: Coordinate daily calendars: Plan appointments and ev Executive Assistant, Executiv ...

  • Michaels Communities

    Executive Assistant

    3 weeks ago

    Michaels Communities Camden, United States

    The Executive Assistant will report directly to the Executive Vice President of MAM. Specific duties include, but are not limited to: 1. Assist with communications from senior leaders on behalf of the company .. Assist with rent calculations, rent co Executive Assistant, Executiv ...