Jobs
>
Plymouth

    Administrative Assistant/Office - Plymouth, MN, United States - FastTek Global

    FastTek Global
    FastTek Global Plymouth, MN, United States

    1 day ago

    Default job background
    Description
    Department Specialist #990428


    Job Description:

    Summary:

    This position will be responsible for offering Procurement, Logistics, and administrative support of an R&D facility involving chemistry, biosafety and electromechanical system labs for medical devices and drug products.


    Essential Duties and Responsibilities:
    Greet and welcome guests.
    Answer, screen, and forward incoming phone calls.
    Ensure reception area is tidy and presentable.
    Order front office supplies and keep inventory of stock.

    Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges).

    Update calendars and schedule meetings.
    Track and report costs to upper management.
    Keep updated records of office expenses and costs.
    Perform other clerical receptionist duties such as filing, photocopying, transcribing, and faxing.
    Coordinate with departmental staff to coordinate activities.
    Coordinate with outside vendors.
    Act as liaison between customers and various departments.
    Maintain customer and vendor relations.
    Receive, sort, and distribute daily mail/deliveries.
    Provide national and international shipping support.
    Lead direct and indirect procurement efforts for the site.
    Ensure that accounts are paid in full, and notify the clients or supervisors when accounts are past due.
    Create and manage invoices and credit memos.
    Oversee accounting functions, including sales, general accounting, accounts payable, and accounts receivable.

    Review financial records for accuracy and review billing invoices, purchase orders, and inventory reports, and monitor the accounts payable and accounts receivable functions.

    Other duties as assigned.


    Qualifications:
    ~4+ years experience in operations of a large-scale volume R&D/Manufacturing environment, including customer service, receiving, inventory, stocking, purchasing, logistics.
    ~ Proficiency in Microsoft Office Suite.
    ~ Hands-on experience with office equipment.
    ~ Professional attitude and appearance.
    ~ Solid written and verbal communication skills.
    ~ Ability to be resourceful and proactive when issues arise.
    ~ Excellent organizational skills.
    ~ Multitasking and time-management skills, with the ability to prioritize tasks.
    ~ Customer service attitude.


    Education and/or Experience:
    Associate degree in related field with 4+ years' experience.
    High School Diploma with 6+ years experience.


    Physical Requirements:
    This position may involve exposure to biohazards, and hazardous chemicals.
    Ability to lift/carry 25 lbs.
    Bend, stoop, sit, kneel and/or stand for extended periods of time.
  • White County Government

    Administrative Office Assistant/soil

    1 week ago

    White County Government Monticello, United States

    Incumbent is to serve as the Administrative Office Assistant for the White County Soil and Water Conservation District (SWCD), be responsible for providing assistance to a variety of USDA Farm Bill program applicants and non-farm bill requests, assist with other programs, such as ...

  • Titan Industries

    Administrative Assistant

    2 weeks ago

    Titan Industries St. Louis Park, MN, United States Freelance

    **Join us as a Clerk (m/f/d) for master data maintenance in St. Louis Park, MN and start a successful future together. As a reliable partner of our client, a globally operating corporation in passenger and rail freight transport, SimpleXX GmbH is looking for a Clerk (m/f/d) for m ...

  • Diamond Dynamics

    Administrative Assistant

    2 weeks ago

    Diamond Dynamics Brooklyn Center, MN, United States Freelance

    The **PRAXIS AUTISMUS südwest** has been an innovative and reliable provider for therapy, training, and consultation for children, adolescents, and young adults with autism, as well as their families and their environment (kindergarten/school/employers) for over 20 years. Our mai ...

  • COX PETROLEUM TRANSPORT

    Administrative Assistant

    14 hours ago

    COX PETROLEUM TRANSPORT Bloomington, United States

    **Job Summary** · This position reports directly to the Terminal Manager and is responsible for performing administrative duties on a professional level while working closely with the terminal management staff in supporting the terminal. The Terminal Admin Assistant may carry out ...

  • Mid-Northern Management Inc.

    Office Assistant

    1 week ago

    Mid-Northern Management Inc. Bloomington, United States

    Job Overview: · **Duties**: · - Assist with general office tasks such as filing, data entry, and organizing documents · - Manage front desk activities including answering phones, greeting visitors, and handling inquiries · - Support event planning and coordination · - Utilize com ...

  • Cascade Enterprises

    Administrative Assistant

    2 weeks ago

    Cascade Enterprises Eden Prairie, MN, United States Freelance

    Do you have experience in order processing and are looking for a new challenge with long-term prospects in Eden Prairie, MN? · We are currently seeking someone for order processing (m/f/d) in the logistics industry for direct placement · We offer: · - Direct placement with client ...

  • ZephyrTech

    Administrator/Administrative Assistant'

    1 week ago

    ZephyrTech Monticello, United States

    Live between nature and metropolis · The city administration of Monticello is currently seeking a clerk (m/f/d) for the construction department in the real estate department with immediate effect. · Reference number: · This is a full-time, permanent position with an average work ...

  • DHL

    Administrative Assistant Ii

    5 days ago

    DHL Bloomington, United States

    DHL Supply Chain is Hiring · At DHL, you will play a part in one of the world's most essential industries. As the world's leading contract logistics provider, we believe in doing the right thing, growing together, and delivering the difference. At DHL, you have a voice that matte ...

  • Omega Enterprises

    Administrative Assistant

    1 week ago

    Omega Enterprises Washington Grove, United States

    As one of the most successful and innovative personnel service companies in Germany, we are currently seeking a full-time or part-time administrative specialist (m/f/d) for order and security for our renowned client in Kreischa. Your responsibilities will include: - Enforcing the ...

  • Central Illinois Orthopedic Surgery

    Front Office Assistant

    1 day ago

    Central Illinois Orthopedic Surgery Bloomington, United States

    Greeting patients professionally both in person and on the phone · - Answering phone calls in a timely manner · - Quickly answering or properly referring questions and issues · - Optimizing provider schedules and patient satisfaction with efficient scheduling · - Checking patient ...

  • City of Bloomington

    Box Office Assistant

    2 days ago

    City of Bloomington Bloomington, United States

    This is a part-time position which will support ticketing & customer service functions at the Bloomington Center for the Performing Arts, as well as Grossinger Motors Arena. This position will require flexible work hours including evenings and weekends. · This list may not includ ...

  • Crimson Solutions

    Dental administrative assistant

    1 week ago

    Crimson Solutions St. Anthony, United States

    What do we offer? · We are currently looking for a full-time or part-time Dental Administrative Assistant (m/f/d) to join our practice Zahnzentrum Grafschaft | Dr. Pietrek & Kollegen as soon as possible. · Attractive compensation tailored to your performance · Diverse environment ...

  • Sail

    Administrative Assistant/Office

    1 week ago

    Sail Minneapolis, MN, United States

    Our passion is operating multifamily assets at peak performance. We believe in an all-encompassing, top-tier, and concierge-focused property management approach where all aspects of marketing and operations are performed with precision and result in the best possible outcome. We ...

  • NovaWorks

    Dental administrative assistant

    1 week ago

    NovaWorks Cottage Grove, United States

    What do we offer? · We are currently looking for a full-time or part-time Dental Administrative Assistant (m/f/d) to join our practice Zahnzentrum Langgöns | Dres. Hornung & Kollegen in Cottage Grove as soon as possible. · Attractive compensation tailored to your performance · Di ...

  • OSF HealthCare

    Medical Office Assistant Family Medicine

    1 week ago

    OSF HealthCare Bloomington, United States

    Overview: · **Starting pay for this position is $17.60/hour.** · ***: · Medical Office Assistants perform clinical and administrative duties consistent with Medical Assistant program education, training and experience. · Works in both the clinical and front office functions of th ...

  • Omega Enterprises

    Office Assistant/Project Manager

    1 week ago

    Omega Enterprises Bloomington, United States

    Office Assistant/Facility Manager (m/f/d) · Huber Building Cleaning · -gbr- · ...

  • Apex Ventures

    Merchant/Office Management Assistant

    1 week ago

    Apex Ventures Burnsville, United States

    We not only offer a secure training position, but also a meaningful job where we help people in emergency situations every day. Together with your over 3,500 colleagues, you will assist people after a fire or water damage. Empathy and understanding are especially important here: ...

  • Aurora Solutions

    Team Assistant Office Management

    2 weeks ago

    Aurora Solutions Minnesota Lake, MN, United States Freelance

    Your tasks with us in Minnesota Lake, MN: · - Reception in Hamburg and cross-location telephone switchboard · - Support of executives and teams with administrative and organizational tasks · - Handling internal and external correspondence via email and mail · - Preparation and su ...

  • Ameriprise Financial

    Administrative Assistant Office Manager

    1 week ago

    Ameriprise Financial Minneapolis, United States

    Full or Part time availability. Step into an instrumental role. Help conduct the smooth operation of a fast-paced-and friendly-financial planning office. This position supports the many different tasks for which the practice is responsible and ties directly to the overall busines ...

  • Weidner Apartment Homes

    Administrative Assistant

    1 week ago

    Weidner Apartment Homes Minnetonka, United States

    Minnesota Regional Office · The Regional Office Administrative Assistant performs diversified duties necessary for the efficient operation of the assigned Regional Office. This includes assisting the regional staff in the day-to-day operations of the properties under management. ...