- Answer and direct phone calls
- Organize and schedule meeting and production schedule
- Plan meetings and take detailed minutes
- Write and distribute email, correspondence memos, letters, faxes and forms
- Assist in the preparation of regularly scheduled reports
- Develop and maintain a filing system
- Update and maintain office policies and procedures
- Order office supplies and research new deals and suppliers
- Maintain contact lists
- Help maintain inventory control
- Submit and reconcile expense reports
- Provide general support to visitors
- Act as the point of contact for wholesale customers
- Help keep website up to date
- Proven experience as an Administrative Assistant, Virtual Assistant or Office Admin Assistant
- Knowledge of office management systems and procedures
- Working knowledge of office equipment, like printers and fax machines
- Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
- Excellent time management skills and the ability to prioritize work
- Attention to detail and problem solving skills
- Excellent written and verbal communication skills
- Strong organizational skills with the ability to multi-task
- High School degree; additional qualification as an Administrative assistant or Secretary will be a plus
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Administrative Assistant
2 weeks ago
Jewish Center of the Hamptons East Hampton, United StatesOverview: · **Responsibilities**: · - Perform clerical tasks, including organizing files, drafting messages, scheduling appointments, and supporting other staff. · - Manage incoming and outgoing correspondence. · - Assist in the preparation of regularly scheduled reports. · - Coo ...
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Administrative Assistant
2 weeks ago
Tidewater Roofing Hampton, United States**Tidewater Roofing, a leading professional roofing contractor in Southeastern Virginia, is seeking an Administrative Assistant to join our team. With over 40 years of experience, we pride ourselves on providing the best roofing services in the region. We are looking for a dynami ...
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Administrative Assistant
1 week ago
City of Hampton, VA Hampton, United States**Function**: · Performs a broad spectrum of clerical, technical and administrative duties in support of senior management for the Hampton Police Division. May support special projects as required. · **Examples of Work**: · - Receives and screens visitors and callers from the gen ...
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Administrative Assistant
1 week ago
ARTHUR MURRAY DANCE STUDIO North Hampton, United States**About us** · ARTHUR MURRAY DANCE STUDIO is the world's premier ballroom dance studio and has been teaching the world to dance since 1912. We specialize in teaching singles and couples how to dance ballroom, latin, and social dancing. · Arthur Murray Dance Studio is hiring an Ad ...
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Receptionist/administrative Assistant
2 weeks ago
Quackenbush Cesspools Inc East Hampton, United StatesJob Summary: · **Duties**: · - Greet and welcome visitors in a professional and friendly manner · - Answer phone calls and direct them to the appropriate staff members · - Schedule appointments and maintain calendars · - Assist with clerical tasks such as filing, photocopying, an ...
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Medical Administrative Assistant
1 week ago
Seaside Occupational Therapy, LLC Hampton, United States**Provide support to physical therapists** · Medical administrative assistants provide support to therapists in treating the patients. They usually perform the following tasks: · - Coordinate with medical care team members to implement a treatment plan · - Prepare therapy and oth ...
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Administrative Assistant I
1 week ago
Riverside Mental Health and Recovery Center Hampton, United StatesHampton, Virginia · Overview · What you will do · - Provides administrative support for department/facility directors and/or managers. Duties include reception, greetings, customer service, answering phones, taking messages, referring calls, mail distribution, etc. · - Responsibl ...
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Production Administrative Assistant
1 week ago
The Roofing Company Hampton, United StatesWe are the Roofing Company Inc., a Class A, general contractor focused on providing roofing services in the Hampton Roads area since 1998. We strive to build excellence through an elite and well-trained team of construction professionals and that team is growing · Other required ...
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Administrative Assistant
6 days ago
Testengeer Incorporated Point Comfort, United States**Position Description: Administrative Clerk** · **About Taurus Industrial Group (Taurus)** · - Taurus is a leading technical services contractor in the energy and industrial sector. Our business has over 60 years' history and service excellence with an unwavering commitment to q ...
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Administrative Assistant
1 week ago
PepsiCo Newport News, United StatesOverview: · **Administrative Assistant -Service SME -**Virginia Market** · This position contributes to the success of Pepsi Beverages North America by providing local & market level administrative process support within the Virginia Market. · **Responsibilities**: · - Conducts a ...
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Administrative Assistant
1 week ago
AJ White & Associates Newport News, United StatesAdministrative Assistant for CPA office providing accounting & tax services. · **Key Responsibilities**: · - Manage client files and documentation, ensuring accuracy and confidentiality. · - Provide exceptional customer service to clients, addressing inquiries and directing them ...
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Administrative Assistant
2 weeks ago
McLaughlin Research Corporation Newport, United StatesIn addition to administrative duties (filing, taking phone calls, scheduling appointments, making travel arrangements), this position will provide support to executive staff with office management responsibilities to include budgeting, personnel records and payroll. The Administr ...
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Administrative Assistant
2 weeks ago
Marriott Vacations Worldwide Newport Coast, United StatesPay: $26.05/hour · CORE WORK ACTIVITIES · Follows all company policies and procedures, ensures uniform and personal appearance are clean and professional, maintains confidentiality of proprietary information, and protects company assets. Welcomes and acknowledges all guests accor ...
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Formosa Plastics Corporation, USA Point Comfort, United StatesCompany Overview for Formosa Plastics Corporation, U.S.A. · Founded in 1978, Formosa Plastics Corporation, U.S.A. (Formosa Plastics) is a growing, vertically-integrated supplier of plastic resins and petrochemicals. With annual revenues of more than $5 billion, we employ over 2,8 ...
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Administrative Assistant
20 hours ago
Polyzos Enterprises, LLC Newport News, United StatesJob Overview: · We are seeking a detail-oriented and organized individual to join our team as an administrative assistant who is very efficient with QuickBooks. You will be responsible for accurately inputting and maintaining various types of data into our systems. This is a cruc ...
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Administrative Assistant 3
1 week ago
HII Newport News, United States**ADMINISTRATIVE ASSISTANT 3 - ADVANCED DEVELOPMENT DIRECTORATE** · **Location**: · Newport News, Virginia, United States · Date: May 21, 2024 · Req ID: 37737 · Team: K38 Advanced Submarine Programs · Entity: Newport News Shipbuilding · US Citizenship Required for this Position: ...
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Receptionist/administrative Assistant
3 weeks ago
Mason, Mason, Walker & Hedrick, P.C. Newport News, United StatesEstablished Oyster Point law firm seeks a full-time or part-time receptionist experienced with multi-line phone systems, drafting letters, sorting, scanning, saving, and distributing mail, Microsoft Outlook and Word, and general office equipment. Experience with Adobe Pro and in ...
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Administrative Assistant 3
1 week ago
HII Newport News, United StatesReq ID: 37737 · Team: K38 Advanced Submarine Programs · Entity: Newport News Shipbuilding · US Citizenship Required for this Position: Yes · Full-Time · Shift: 1st · Relocation: No relocation assistance available · Virtual/Telework Opportunity: Yes - Occasional or hybrid telework ...
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Administrative Assistant
2 weeks ago
Wellesley Asset Management Portsmouth, United States**ADMINISTRATIVE ASSISTANT/ RECEPTIONIST** · Wellesley Asset Management, a growing registered investment advisory firm specializing in convertible bonds with assets under management over $2 billion, is seeking an Administrative Assistant/Receptionist to provide administrative sup ...
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Administrative Assistant
2 weeks ago
HAVEN Portsmouth, United StatesHAVEN · Position Description · Administrative Assistant · **SUMMARY** · This multifaceted position provides general office, financial, and business administrative support to the organization. This is a full-time, in-person position located in our Portsmouth, NH office. · **RESPON ...
Administrative Assistant - Hampton, United States - Styles By J LLC
Description
Job Description
Job DescriptionWe are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company's general administrative activities.
Responsibilities
Requirements and skills