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    Senior Executive Assistant - Nashville, United States - LiveCo (official)

    LiveCo (official)
    LiveCo (official) Nashville, United States

    2 weeks ago

    Default job background
    Arts / Entertainment / Publishing
    Description

    Job Title: Senior Executive Assistant

    Location: Nashville, TN

    Position Type: Full-time

    Reports to/Provides Support for: President & CEO, EVP & CFO, EVP Legal & Business Affairs

    About us:

    LiveCo is a rapidly growing private equity-backed entertainment company that is focused on delivering rich consumer experiences, including promoting music, comedy and a variety of family entertainment tours, as well as producing festivals and other events. Today, the company represents more than 3,000 annual live shows and events across its various entertainment brands.

    Job Description:

    We are seeking an experienced and proactive Senior Executive Assistant to provide comprehensive support to our senior executive team. The ideal candidate will be highly organized, detail-oriented, and capable of managing a wide range of tasks with precision and professionalism. In addition to executive support duties, this role will also assist with office & Organizational coordination, meeting planning and support to the human resources and payroll functions.

    Responsibilities (approximate percentage of time spent):

    Executive Support (50%):

    o Manage and maintain executives' schedules, including complex calendar management and coordination of meetings, appointments, and travel arrangements.

    o Act as the primary point of contact for internal and external stakeholders, screening and prioritizing communications and inquiries.

    o Prepare and edit correspondence, presentations, and other documents on behalf of the executive team.

    o Handle confidential information with discretion and maintain the highest level of professionalism and confidentiality.

    Meeting Planning (10%):

    o Assist in the planning, coordination, and execution of meetings, including scheduling, logistics, agenda preparation, and follow-up actions.

    o Coordinate with internal teams to ensure meeting materials and resources are prepared and distributed in a timely manner.

    o Provide on-site support during meetings, including setting up technology, and facilitating communication among participants.

    Human Resources and Payroll Support (20%):

    o Assist with basic HR administrative tasks, such as scheduling interviews, processing paperwork, maintaining employee records, and coordinating employee onboarding and offboarding processes.

    o Support Company's HR team with coordination of training sessions, employee events, and other HR initiatives.

    o Provide assistance with payroll processing, including data entry, verification, and resolving payroll discrepancies.

    o Serve as a point of contact for employees seeking HR and payroll-related assistance and escalate issues as needed.

    Additional Responsibilities (20%):

    o Act as a central point of contact for internal and external stakeholders, ensuring effective communications flow across departments and levels of organization.

    o Oversee key projects and initiatives, from conception to implementation, ensuring deadlines are met and objectives are achieved.

    o Identify opportunities to optimize organizational structure, processes, and systems to enhance efficiency and effectiveness.

    o Foster collaboration and alignment across departments and functional areas, breaking down silos and promoting a culture of teamwork and shared success.

    o All other duties as assigned.

    Qualifications:

    o Bachelor's degree preferred, or equivalent combination of education and experience.

    o Minimum of 5-7 years of experience in an administrative role, with at least 2-3 years supporting senior executives or C-suite members, preferably in the live entertainment industry.

    o Proficiency in Microsoft Office Suite and other productivity tools.

    o Excellent communication skills, both written and verbal, with the ability to interact effectively with individuals at all levels of the organization.

    o Strong organizational and time-management skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment.

    o Discretion and confidentiality in handling sensitive information.

    o Ability to work independently with minimal supervision and as part of a team.

    o Experience with office coordination, meeting planning, human resources, and payroll support is a plus.

    Physical Demands and Work Environment: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions. While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands or finger, handle, or feel objects, tools, or controls. The employee is occasionally required to stand, walk; sit; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, color vision, peripheral vision, and the ability to adjust focus. The noise level in the work environment is usually moderate.

    Note: This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an "at will" relationship.

    LiveCo is an Equal Opportunity Employer, drug-free workplace, and complies with ADA regulations as applicable.

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