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    Executive Assistant - Nashville, United States - Nashville General Hospital

    Nashville General Hospital
    Nashville General Hospital Nashville, United States

    4 weeks ago

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    Description


    Nashville General Hospital is hiring for an Executive Assistant for Physician Services as a full-time job in Nashville, Tennessee.

    Shift: Day ShiftThis position is primarily responsible for providing administrative support and coordination of projects and activities for the Chief Provider Services & Quality Officer and reporting divisions. The ideal individual will have impeccable attention to detail, the ability to exercise good judgement in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. Candidate must have a demonstrated ability to handle confidential information. The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.
    Executive Assistant Roles and Responsibilities:
    • Works independently to perform complex and highly responsible administrative duties.
    • Demonstrates management ability by making quick and intelligent decisions and providing adequate follow-up. Recognizes situations which necessitate supervision and guidance and seeks appropriate resources as necessary.
    • Supports project work across the function, including compilation of departmental calendars and high-level dashboards and cross-functional projects as assigned.
    • Manages highly fluid executive schedule and maintains accurate calendar.
    • Manages standing meetings including room blocks, calendar notices, and logistics. Plans meetings, prepares agenda, and coordinates with meeting chairs to ensure appropriate and accurate dissemination of information.
    • Maintains accurate minutes/notes and handles follow-up for departmental meetings and Board committee/subcommittee meetings. Identifies IT and audiovisual needs and ensures delivery and functionality as required.
    • Participates as an active and effective member of appropriate committees.
    • Independently drafts reports and correspondence; proofreads and edits correspondence and reports.
    • Orders supplies and equipment for the CMO and medical staff services department.
    • Proficient in a variety of computer programs including Word, Excel, PowerPoint, Outlook.
    • Prepares and designs PowerPoint presentations, Excel spreadsheets and reports for presentations and other reports.
    • Demonstrates respect, cooperation, and support for Administration, patients and hospital personnel.
    • Maintains strict confidentiality in matters relating to hospital patient, personnel and executive affairs.
    • Receives and handles complaints and inquiries as needed. Reports all complaints with potential for patient, visitor, or staff harm immediately to the appropriate leadership.
    • Maintains ready access to records, files, and reports.
    • Supports members of the Executive Leadership Team as requested. Provides coverage for the other Executive Assistants in their absence.
    • Seeks opportunities for personal development and to assist and problem solve, willingly performing all duties as assigned.
    • Cooperates with Administrative Services Manager and team in the performance of administrative/clerical support functions affecting Department.
    • Utilizes appropriate channels to communicate stressful situations and problem areas.
    Required Skills and Qualifications:
    • Five (5) years' executive assistant experience in a healthcare position or equivalent position(s) with duties that are commensurate to the job duties of this position is preferred.
    • Five (5) years' experience in a clinic or hospital healthcare setting. Must be knowledgeable about medical specialties and have a basic understanding of medical staff committees and functions.
    • Professional demeanor and the ability to diffuse emotional situations in a calm manner.
    • Strong interpersonal skills and good judgement.
    About Nashville General Hospital

    Nashville General Hospital (NGH) is Nashville's original community- based hospital. Joint Commission accredited, NGH readily accommodates a wide range of needs from emergency services and acute care to ancillary and ambulatory services. NGH continues to maintain its strong commitment to the healthcare needs of Nashville and Davidson County underserved, while also providing care to all segments of the community.

    Our benefits include:
    • Medical, Dental, and Vision Insurance within first 31 days of employment
    • Programs to reduce share of deductible and total out-of-pocket expenses
    • Metro Health Incentive Program - Access to high quality healthcare without incurring out-of-pocket expenses (see NGH providers without co-pays)
    • Short and Long-Term Disability - up to 60% of eligible weekly pay
    • Life Insurance - Metro provides you with basic life and AD&D coverage equal to $50,000 ($32,500 if you are age 65 or older), at no cost to you.
    • Retirement Plan - eligible up to IRS max limits and includes company contribution
    • Shift and Weekend Differential Pay Offered on Nights and Weekends
    • Tuition Reimbursement for employee and dependents
    • 12 paid holidays - any holiday worked is another holiday banked
    • Flexible Spending Accounts
    • Onsite Gym
    • Free Parking for all employees
    Join our team at Nashville General Hospital. Apply today

    We are an E-Verify employer.

    For more information, please click on the following links:
    E-Verify Participation Poster: English Spanish
    E-Verify Right to Work Poster: English Spanish
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