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    Legal - Legal Secretary (IP Law) - Washington, United States - Progression Inc

    Progression Inc
    Progression Inc Washington, United States

    2 weeks ago

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    Description

    Legal Secretary (IP Law)

    Washington, D.C




    MUST:

    Experienced Legal Secretary


    • 4 years' experience as a Legal Secretary required
    2+ years of Litigation Support is required

    2+ years of Intellectual Property (IP) law experience is required

    Court filings, Requests, Motions, TOC's, TOA knowledge

    Ability to keep abreast of court rules and procedures

    Ability to work independently and as part of a team in a fast-paced environment

    Ability to work for multiple supervisors

    Meet deadlines and maintain flexibility with work assignments (including changes in attorney/paralegal assignments) and work schedule

    Must demonstrate initiative, diplomacy and tact when dealing with clients, co-workers, court personnel and others

    Microsoft Office suite, iManage and other firm applications

    Available to work overtime, as required

    Fast and accurate typing





    DUTIES:

    Support IP Litigation team

    Provide complex and specialized secretarial and clerical support to assigned attorneys and paralegals

    Prepare documents to support timekeepers which may include transcribing from dictation, drafts, handwritten notes or oral instruction, redlining and proofreading end product

    Handle all incoming telephone calls and placement of outgoing calls in a professional manner

    Maintain good client relationships for attorneys

    Review, date stamp, docket and route incoming correspondence and pleadings

    Enter time using IntApp on a daily basis. Maintain appropriate records

    Create and maintain files, including chronological files and indexes not stored in the Information Governance department

    Keep all files up-to-date and organized. Ensure materials are forwarded to the Information Governance department, as necessary

    Complete all document processing and correspondence assignments accurately and within timekeepers' stated timeframes

    Assist other secretaries and timekeepers, as needed

    Prepare New Business Forms for new and existing clients, conflict sheets and engagement letters

    Prepare and process expense reports, check requests, travel reimbursements, health club reimbursement Forms, etc. in accordance with accounting guidelines

    Prepare and arrange Messenger Service, Copy Center and facsimile requests, as needed

    Copy documents that are not appropriate to send to the Copy Center

    Consistently use the CRM tool to support business development in the firm, including taking ownership of contact information for attorney's contacts and updating, maintaining, and resolving conflicts within the CRM tool

    Make all necessary travel arrangements, adhering to the firm's Travel Policy

    Review and handle prebills

    Maintain current secretarial backup instructions, and client/matters lists

    Maintain attorney/paralegal calendar, including scheduling and coordinating meetings

    Coordinate internal procedures and compile backup materials for attorney/paralegal preparation of audit letter responses

    Reconcile telephone charge reports for office and cellular phones.

    Type a variety of litigation pleadings and discovery documents; arrange for filing and service of documents; electronically file and serve court documents as required by state, Federal, and local rules

    Maintain docket for various pleadings prepared and/or received

    Perform legal research if requested


    *Progression, Inc. is an equal opportunity and affirmative action employer. Progression, Inc. is committed to administering all employment and personnel actions on the basis of merit and free of discrimination based on race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or status as an individual with a disability. Consistent with this commitment, we are dedicated to the employment and advancement of qualified minorities, women, individuals with disabilities, protected veterans, persons of all ethnic backgrounds and religions according to their abilities.*
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