Legal Secretary/assistant - Washington, United States - Binding Minds

Binding Minds
Binding Minds
Verified Company
Washington, United States

3 weeks ago

Mark Lane

Posted by:

Mark Lane

beBee recruiter
Description

ESSENTIAL FUNCTIONS

Secretarial Support

  • Provides professional client relationship management with external clients.
  • Utilizes Firm provided software to open new matters, prepare engagement letters, and process conflict reports.
  • Collaborates with Client Account Manager and assigned timekeepers to manage billing process, including editing prebills, generating reports, and sending out final invoices. May assist with collection efforts. Coordinates client, matter and timekeeper inquiries.
  • Creates, edits, and proofreads complex and practicespecific legal documents, forms, and correspondence, ensuring accuracy and completeness.
  • In conjunction with Paralegals, may prepare or coordinate the preparation of Responses to Auditor Requests. Assists with preparation of Opinion Letters.
  • Creates and maintains client/matter lists and communication lists.
  • Utilizes Outlook to schedule appointments and calendar dates. Maintains contacts in Outlook.
  • Assists with timenote entry, including inputting timenotes, editing, proofreading, and closing them on a daily basis.
  • Demonstrates working knowledge of internet resources to perform basic legal research and print off cases, as requested.
  • Initiates client file transfer requests and assists with client disengagements.
  • May facilitate the secure transfer of case/client data in accordance with firm's data security policy.
  • Provides backup support to other attorneys and timekeepers as needed. Volunteers for overflow work assignments when time permits and actively seeks to maximize productivity and promote teamwork. Participates in departmental projects designed to streamline workflow and/or resolve issues.
  • Acts and assists as a proactive mentor for junior staff and new employees. Assists with training regarding specific Firm processes and procedures as requested.
  • Create and label CDs/DVDs and comprehensive understanding of firm's privacy policy and encryption tools.

Education and Experience

  • High School Diploma required, Associate Degree preferred.
  • Minimum of 3 years recent Legal Secretarial experience
  • Experience working in working in various practice groups of a large law firm preferred

Pay:
$70, $100,000.00 per hour


Benefits:


  • 401(k)
  • Dental insurance
  • Health insurance
  • Life insurance
  • Paid time off
  • Vision insurance

Experience:


  • Law office: 5 years (required)
- trial: 3 years (required)


  • Litigation: 3 years (required)

Work Location:
Hybrid remote in Washington, DC 20037
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