Legal Administrative Assistant - Newport Beach, United States - Law Office of Susan A. Katzen

Law Office of Susan A. Katzen Newport Beach, United States

2 weeks ago

Description

Job Description

Are you a friendly and positive individual with excellent administrative and customer service skills? Do you want to work at a law firm where your work really matters? We are a Trust, Estates, and Special Needs law firm seeking a Legal Administrative Assistant/Receptionist who is looking for a career position where he/she can grow with a firm, be challenged, and work in a familial and collaborative environment. In this role, you will be the first point of contact for our clients, handling essential administrative tasks to support attorneys and staff, provide top-notch customer service, and ensure client satisfaction. We need an individual who is a team player and brings energy, positivity, and a "can-do" attitude to work every day. This position offers growth opportunities for someone aspiring to be a paralegal or to advance in the legal field. Please note that this is a full-time, in-office position.

Compensation:

$19 - $25 hourly DOE

Responsibilities:

Answer phones, welcome clients, and set up conference room for meetings
Schedule and confirm appointments
Document and update client statuses, appointments, and phone calls in the firm's practice management system
Communicate with potential and existing clients by phone, in person, and by email
Prepare and maintain paper and electronic case files
Assist with preparing estate planning binders
Assist with client meetings
Receive and process daily mail
Copy, scan, file, and assist with office supply organization
Maintain front office area, conference room, and other common areas
Assist team members when they need a hand

Qualifications:

Associate Degree required, but Bachelor's Degree highly preferred
Minimum of 6 months of experience working in a law firm environment
Detail-oriented and can work independently and take initiative
Strong administrative skills and customer service background
Positive, high-energy team player who is results-oriented
Computer savvy and comfortable working with various computer programs, databases, and systems including proficiency in Microsoft Word and Excel (knowledge of Actionstep is a plus)
Reliable commute or will relocate prior to starting position

About Company

We are a growing Trust, Estates, and Special Needs law firm based in Newport Beach, CA. Our firm provides exceptional personalized legal services and peace of mind that empowers clients to plan for and protect the two most important things in their lives: the people they love (especially those loved ones with a disability) and the assets they possess. We assist clients and their families through significant life changes, ensuring they feel cared for and supported by a team that truly advocates for them. Our commitment lies in offering practical solutions to safeguard clients now and in the future, and guiding them through life's transitions and hurdles. We practice exclusively in the areas of Estate Planning, Special

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