Operations Coordinator- Plastic Surgery - Newport Beach, United States - Grover Aesthetics

Description

• Coordinate and manage administrative tasks to ensure efficient office operations
• Schedule and coordinate appointments, meetings, and events
• Assist with patient checkin and checkout procedures
• Back up the Front Desk Coordinator and other team members in answering phones and respond to inquiries in a professional and timely manner
• Back up the Patient Care Coordinator in the consultation process, inclusive of follow up activities and lead conversion
• Manage surgery schedule and scheduling tasks, inclusive of coordinating all presurgical clearances, coordinating surgery team schedules, and ensuring all surgical balances are paid in accordance with practice policy
• Daily financial reporting, monthly financial close and ensuring practice financials are providing to accounting team
• Ensure compliance with HIPAA regulations and maintain patient confidentiality
• Collaborate with other team members to improve office processes and workflows
• Coordinate office technology needs, service & support
• Primary point of contact for IT support

• Previous experience in medical office administration is
  REQUIRED:
• Proficiency in using electronic medical record systems
• Strong knowledge of office administrative procedures and systems
• Excellent communication skills, both verbal and written
• Ability to multitask and prioritize tasks in a fastpaced environment
• Attention to detail and strong organizational skills
• Technologially savvy with computer systems, business operation platforms, and software.

• Monday to Friday

• Medical office management: 3 years (required)
• Plastic surgery: 1 year (preferred)

• Newport Beach, CA required)