- Help support day to day responsibilities of facilities staff
- Work with VP to help manage a systematic, proactive approach to maintaining all of our locations and supporting the staff at each location – coordinate weekly maintenance logs with maintenance staff at each location and attend weekly maintenance calls
- Handle all maintenance and cleaning, bids for facilities related projects, contract laborers as needed to keep each of our locations; residential properties and schools looking presentable and clean
- Manage fleet of vehicles from keeping up on registration, inspection, distribution of insurance cards, maintenance, new driver approval, and maintaining monthly vehicle master list, etc.
- Keep track of all inspections and certifications by scheduling all required annual inspections for boilers, fire extinguishers, fire marshal, fire and safety, board of health, pools, backflow testing, asbestos etc. and follow through on all corrective action.
- Assist in the creation and organization of all facilities and safety related SOPs
- Coordinate approval of all quotes and contracts and invoices with VP approval and submittal to accounting for payment
- Process necessary expense reports for department
- Work with VP to lower maintenance costs by looking into and possible re-negotiation of vendor contracts servicing our locations
- Work with VP on streamlining ordering for facilities related supplies
- Work with VP on scope of work, timeline and budget for all facilities projects and ordering of all supplies and furniture, and coordination of third-party vendors related to project
- Assist in creating, organizing, and maintaining log/inventory of equipment, tools for items in storage for all locations
- Assist the VP on a maintenance schedule for machinery, tools, and equipment
- Keep all facilities related files up to date
- Assist & support in all new location openings – create before and after PowerPoint
- Manage preparation of rooms for visitors in corporate housing & communication of house rules/information
- The person filling this role must have excellent computer, communication, organization skills and must be able to juggle and prioritize several different projects at once.
- Must have the ability to manage multiple projects at multiple locations at once.
- Must be proficient in Outlook, Excel, Word, Asana, and other scheduling software.
- Must be able to create budgets and templates.
- Proactive approach to all responsibilities and solution-oriented thinking required.
- Must have clean drivers license and own car.
- At least 2 years related experience.
- Health insurance
- Dental Insurance
- Paid time off
- Dental insurance
- Vision insurance
- Life insurance
- 401(k) matching
- Retirement plan
- Flexible spending account
-
Administrative Assistant
3 weeks ago
Center for Rheumatology Beverly Hills, United States; Monday - Friday · **Job Title**: Front Office Administrative Assistant · **Essential Duties and Responsibilities include the following**: · - Perform all necessary administrative duties including answering, screening, and routing of phone calls. · - Schedule appointments and ve ...
-
Administrative Assistant
3 weeks ago
Center for Reproductive Health and Gynecology Beverly Hills, United StatesOverview: · We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will play a crucial role in supporting the daily operations of our office. This is a full-time position with opportunities for growth a ...
-
Administrative Assistant
3 weeks ago
Lerman and Son Orthotics and Prosthetics Beverly Hills, United States**Qualifications**: · - Medical Office: 1 year (preferred) · - Medi-Care Knowledge: 1 year (preferred) · - High school diploma or equivalent · Pay: $ $20.00 per hour · **Benefits**: · - 401(k) · - Health insurance · - Paid time off · Schedule: · - 8 hour shift · - Monday to Frida ...
-
Administrative Assistant
3 weeks ago
Venbrook West Hollywood, United States**Join Venbrook**: · Our people are equipped with the tools—including enriching professional experiences, coaching, timely and productive feedback, and high-quality learning and development opportunities—to deliver against our commitment to you each day. · We are committed to bui ...
-
Executive Administrative Assistant
4 days ago
Bilak Enterprises, Inc. Beverly Hills, United States**Job Overview**: · **Duties**: · - Manage and maintain executives' schedules. · - Coordinate meetings, appointments, and travel arrangements. · - Assist with the preparation of reports and presentations. · - Greet and assist visitors. · - Handle incoming and outgoing communicati ...
-
Administrative Assistant, Business
3 weeks ago
Sony Pictures Entertainment, Inc. Culver City, United StatesWe are looking for an Administrative Assistant to support the SVP of Business and Legal Affairs for our Game Shows division, headquartered in Culver City, CA. This role may also provide occasional departmental administrative support, as needed. The assistant will be a key member ...
-
Administrative Assistant
2 weeks ago
NBCUniversal Universal City, United States**Company Description** · We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our theme parks and consumer experiences. We own and operate leading entertainment and news brands, including NBC, NBC N ...
-
Administrative Assistant Ecc and
3 weeks ago
Temple Akiba Culver City, United StatesTemple Akiba is a thriving Jewish Early Childhood Center and Religious School in Culver City The ECC has approximately 75 and the Religious School has about 250 families. · **Responsibilities**: · - Represent the ECC and Religious School in a professional manner and help to creat ...
-
Human Resources Administrative Assistant
2 weeks ago
Marriott International, Inc Marina del Rey, United States**Información Adicional** Temporary Assignment (May-September 2024) · **Número de Empleo** · **Categoría de Empleo** Administrative · **Ubicación** The Ritz-Carlton Marina del Rey, 4375 Admiralty Way, Marina Del Rey, California, United States VER EN MAPA · **Horario** Full-Time ...
-
Administrative Assistant
1 day ago
Premium Merchant Funding West Hollywood, United States**About Premium Merchant Funding**: · Premium Merchant Funding is a leading financial services company specializing in providing innovative funding solutions for businesses. We pride ourselves on our commitment to delivering exceptional customer service and fostering a collaborat ...
-
Property Management Administrative Assistant
1 week ago
Modern HR Beverly Hills, United StatesThe Administrative Assistant will provide direct support to the accounting Manager focusing on bookkeeping, reconciliation of accounts, and supporting the owners. · **Responsibilities** · - The individual will assist the office team with various accounting-related tasks, ensuring ...
-
Administrative Assistant to CEO of Digital
2 days ago
WaaSio Beverly, United StatesJob Overview: · We are looking for a highly organized person to help the CEO plan, review and manage projects on an ongoing basis. This is a position that would be good for someone getting started as an Executive/Administrative assistant and has relevant skills and experience. · ...
-
Personal and Administrative Assistant
2 weeks ago
Land Of The Free, LP West Hollywood, United StatesPersonal assistant for administrative support to CEO Nazar and wife. · An assistant is dedicated to support the Chief Executive Officer. Your responsibilities may encompass managing the CEO's schedule, arranging meetings, drafting correspondence, conducting research, and assistin ...
-
Administrative Assistant
2 days ago
NBCUniversal Universal City, United States**Company Description** · NBCUniversal owns and operates over 20 different businesses across 30 countries including a valuable portfolio of news and entertainment television networks, a premier motion picture company, significant television production operations, a leading televi ...
-
Administrative Assistant
1 week ago
UCLA Health Santa Monica, United States**Description** · This is a front desk position at a busy outpatient physical and occupational therapy clinic. Primary responsibilities include: phone answering, appointment scheduling, patient check-in, co-pay collection, and other general administrative tasks to support clinic ...
-
Administrative Assistant
1 week ago
Eastdil Secured Santa Monica, United States**Administrative Assistant** · Santa Monica, CA · Eastdil Secured is the largest independent commercial real estate investment bank in the world, by volume, with nearly $3 trillion in completed transactions over the past 15 years. We uniquely combine commercial real estate and ca ...
-
Administrative Assistant
1 week ago
Providence Santa Monica, United States**Description** · The Outpatient Clinics Administrative Assistant provides a wide variety of administrative and clerical support as needed. Maintains a positive and professional image when interacting with patients, their families, physicians, employees and general public. Comple ...
-
Administrative Assistant
2 weeks ago
SUMERU INC Santa Monica, United States**Job Description -** · - Bachelor's degree or equivalent experience preferred · - 2 years experience in Administration. · - Experience with Process Invoice, Calendar Management and travel expense. · - Experience with MICROSOFT OFFICE · **Job Type**: Contract · Pay: Up to $21.00 ...
-
Medical Administrative Assistant
2 weeks ago
Beverly Sunset Surgical Associates West Hollywood, United StatesSeeking a medical receptionist who is responsible, pleasant, detail-oriented, motivated and has excellent communication skills for a growing surgical center. The job entails scheduling appointments/surgeries, answering phones, receiving patients, data entry, and other front offic ...
-
Administrative Assistant
1 week ago
Schaffel Development Co Inc. Sherman Oaks, United States**Benefits/Perks** · - Competitive Compensation · - Paid Time Off · - Career Growth Opportunities · **Job Summary** · **Qualifications** · - High school diploma/GED required · - Previous experience as an Administrative Assistant or in a similar position · - Familiarity with stand ...
Facilities Administrative Assistant - West Hills, United States - Gersh Autism
Description
Job Description
Job DescriptionThe Gersh Organization is dedicated to changing the lives of children on the autism spectrum. Our team of professionals is committed to providing opportunities, inspiration, and guidance for every child to reach their full potential, regardless of the challenges they face.
Duties and responsibilities
Hourly rate of $26.45-$28.85 commensurate with experience.
Requirements
Qualifications
Benefits