Jobs
>
Los Angeles

    Senior Health Services Administrative Coordinator - Westchester, United States - Loyola Marymount University

    Loyola Marymount University
    Loyola Marymount University Westchester, United States

    4 weeks ago

    Default job background
    Description

    The Senior Health Services Administrative Support Coordinator is a key member of the SHS team and provides quality customer service for students seeking health services and assists in maintaining an efficient and well-organized medical office.

    Paramount among the coordinator's responsibilities is safeguarding patients' personal health information by protecting written and electronic medical record data and other important health information.

    This position reports directly to the SHS Associate Director.

    Position Specific Responsibilities/Accountabilities

    Maintain front office functionality, i.e, answering phones, scheduling patients, checking patients in for appointments. Communicating with clinical staff to promote clinic flow and patient communication.

    Process Student Health Services invoices to ensure accuracy of expense recovery.

    Assist with statistical data on patient cases for month-end, semester and yearly reports. Collect and provide necessary data for preparation of budget and statistical studies as needed.


    Responds to requests for patient records, both within the facility and by external sources, retrieving them and transmitting them appropriately.

    Creates digital images of paperwork to be stored in the electronic medical record.

    Assist with master schedule that determines physician and nurse practitioner time allotments for each patient.

    Provide administrative support, such as planning, material preparation, and note taking for trainings, workshops, and meetings, etc.

    Monitor and order office supplies as needed. Assist in ensuring that office equipment is maintained.

    Respond to a range of inquiries via phone and email.

    Manage incoming and outgoing mail and shipments, sort and route mail.

    Perform other duties as assigned or requested.

    Loyola Marymount University Expectations

    Exhibit behavior that supports the mission, vision, and values of the university. Communicate and employ interpersonal actions that model high standards of professional, responsible, accountable, and ethical conduct. Demonstrate a commitment to outstanding customer service.

    Requisite Qualifications


    • Typically a Bachelor's degree or equivalent preferred. Incumbent will be expected to continue upgrading knowledge, skills, and abilities needed to keep abreast of regulation/policy changes.
    • Minimum of 4 years of experience as an office coordinator in a healthcare setting.
    • Demonstrated knowledge in the areas of ambulatory healthcare administration and ability to work congenially with all office and healthcare practitioners.
    • Exemplary communication skills (written and oral).
    • Demonstrated organizational and leadership skills.
    • Demonstrated computer competency and knowledgeable of relevant systems.
    • Effectively and tactfully handle patients, students, faculty, staff, doctors, hospital representatives, and parents with friendliness, courteousness, and firmness.
    • Ability to recognize emergencies and take appropriate action.
    • Handle emotional, delicate situations with tact and diplomacy.
    The above statements are intended to describe the general nature and level of work being performed.

    They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of this position.


    PHYSICAL DEMANDS:

    The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

    Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Constantly required to sit, feel, use finger movement, speak clearly, hear conversation, and see near and far. Frequently required to stand and walk.

    Occasionally required to lift, carry and push up to 25 lbs., stoop, kneel, reach high and low, use depth perception.


    WORK ENVIRONMENT:

    The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

    Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The work environment is normal.


    MENTAL DEMANDS:

    Mental demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

    Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

    Frequent calculating, interrupted work, variety of interrelated tasks, sustained concentration, and use of reasoning, judgment, resourcefulness, analytical ability, and ingenuity.

    #HERC# / #HEJ#

    Staff Regular

    Salary range

    $ $30.08 Salary commensurate with education and experience.


    Loyola Marymount University, a Carnegie classified R2 institution in the mainstream of American Catholic higher education, seeks outstanding applicants who value its mission and share its commitment to inclusive excellence, the education of the whole person, and the building of a just society.

    LMU is an equal opportunity employer committed to providing an environment free from discrimination and harassment as defined by federal, state and local law.

    We invite all persons in the full diversity of their being, life experience, and beliefs to apply. (Visit for more information.)
  • Jenner & Block

    Administrative Coordinator

    3 weeks ago

    Jenner & Block Los Angeles, United States

    ABOUT JENNER & BLOCK · Jenner & Block LLP is a law firm with global reach, with offices in Century City, Chicago, London, Los Angeles, New York, San Francisco, and Washington, DC. The firm is known for its prominent and successful litigation practice, global investigations practi ...

  • Paramount Global

    Administrative Coordinator

    2 weeks ago

    Paramount Global Los Angeles, United States Full time

    Administrative Coordinator (Sales/Engineering) · This position is responsible for providing administrative support to both the Sales and Engineering teams at KCBS and KCAL. This includes daily support to the Vice President / Director of Sales. Along with offering vendor and invoi ...

  • HealthRIGHT 360

    Administrative Coordinator I

    4 weeks ago

    HealthRIGHT 360 Los Angeles, United States Full time

    Job Overview · This is a union position. HealthRight-360, is a 200 bed residential facility for adult men who are in custody and on parole. We provide comprehensive substance use disorder and mental health services. Treatment episode ranges in time from 6 months to 12 months. He ...

  • BioPhase Solutions

    Administrative Coordinator

    5 days ago

    BioPhase Solutions Los Angeles, United States

    Job Description · Job DescriptionBioPhase Solutions specializes in recruiting top talented professionals for Southern California's Scientific community. We are currently looking for an Administrative Coordinator to work for a leading Greater Los Angeles area pharmaceutical compan ...

  • Kaiser Permanente

    Administrative Coordinator III

    1 week ago

    Kaiser Permanente Los Angeles, United States

    : Job Summary: · Assists with information maintenance and distribution by drafting presentations, detailed correspondence, and reports. Maintains workflow by assisting in the resolution of routine and non-routine requests and issues from department managers on an ad-hoc basis. As ...

  • Netflix

    Coordinator, Payment Administration

    1 week ago

    Netflix Los Angeles, United States Full time

    About Netflix: Netflix is the world's leading streaming entertainment service with over 270 million paid memberships in over 190 countries enjoying TV series, documentaries and feature films across a wide variety of genres and languages. Members can watch as much as they want, a ...

  • Health Right 360

    Administrative Coordinator I

    2 weeks ago

    Health Right 360 Los Angeles, United States

    Job Description · Job DescriptionHealthRIGHT 360 gives hope, builds health, and changes lives for people in need by providing comprehensive, integrated, compassionate care that includes primary medical care, mental health services, and substance use disorder treatment. · HealthR ...

  • University of California System

    Hearing Administrator/Coordinator

    3 weeks ago

    University of California System Los Angeles, United States

    Special Instructions to Applicants · Please submit cover letter and resume. · Department Summary · The Office of the Dean of Students administers the campus' student conduct program, and serves as a resource center for students and other members of the university community. · Pos ...

  • Warner Music

    Coordinator, Contract Administration

    1 week ago

    Warner Music Los Angeles, United States

    Job Description: · At Warner Chappell Music (WCM), we shape the culture of songwriting and champion songs that resonate for generations by creating transformational opportunities for songwriters everywhere. Our people and culture are at the epicenter of our company, and we are l ...

  • Rose and Alex Pilibos Armenian School

    Administrative Operations Coordinator

    3 days ago

    Rose and Alex Pilibos Armenian School Los Angeles, United States

    The Administrative Operations Coordinator is responsible for a variety of general office tasks, including word processing, answering phones, and maintaining confidentiality. The coordinator will prepare and update school rosters, calendars, and reports, and assist with the upkeep ...

  • Cedars-Sinai

    Research Administrative Coordinator

    1 week ago

    Cedars-Sinai Los Angeles, United States

    **Job Description** · The Smidt Heart Institute reflects Cedars-Sinai's steadfast dedication to heart disease and research innovation giving patients access to the highest level of care. Year after year, thousands of people trust their hearts to Smidt Heart Institute at Cedars-Si ...

  • Warner Music Group

    Coordinator, Contract Administration

    6 days ago

    Warner Music Group Los Angeles, United States

    **Job Description:** · **At Warner Chappell Music (WCM), we shape the culture of songwriting and champion songs that resonate for generations by creating transformational opportunities for songwriters everywhere. Our people and culture are at the epicenter of our company, and we ...

  • UCLA Health

    Administrative Coordinator-CTSI

    6 days ago

    UCLA Health Los Angeles, United States

    General Information · Press space or enter keys to toggle section visibility · Work Location: Los Angeles, USA · Onsite or Remote · Fixed Hybrid · Work Schedule · Monday-Friday, 8am-5pm · Posted Date · 04/29/2024 · Salary Range: $ Hourly · Employment Type · 2 - Staff: Career · Du ...

  • Westminster Capital

    Administrative Assistant-Office Coordinator

    2 weeks ago

    Westminster Capital Los Angeles, United States

    Job Description · Job DescriptionAdministrative Assistant/Office Coordinator in Pacific Palisades (In-Person Position) · ROLE DESCRIPTION: As Administrative Assistant, you will play a crucial role at Westminster Capital. You will be responsible for performing both general and pro ...

  • Simon Wiesenthal Center

    Administrative Coordinator- Tools for Tolerance

    1 week ago

    Simon Wiesenthal Center Los Angeles, United States

    Job Description · Job DescriptionSalary: $25.00/hr · Administrative Coordinator- Tools for Tolerance (TFT) for Educators · About us: · The Simon Wiesenthal Center (SWC) is a global Jewish human rights activist organization that confronts anti-Semitism, hate, stands with Israel ...

  • Pronoia Labs Llc

    Administrative Coordinator

    6 days ago

    Pronoia Labs Llc Anaheim, United States

    Job Description · Job DescriptionWe are seeking an Administrative Coordinator to join our team You will perform clerical and administrative functions in order to drive company success. · Responsibilities: · Plan and schedule appointments and events · Keep up on correspondence bet ...

  • Occidental College

    Administrative Coordinator

    1 week ago

    Occidental College Los Angeles, United States

    **Job no**: 494482 · **Work type**: Regular · **Location**: Los Angeles · **Categories**: Hourly · **Title**: Administrative Coordinator · **Department**: Arts & Humanities · **Duration**: Indefinite · **Job Summary** · Reporting to the Director, the Administrative Coordinator su ...

  • UCLA Health

    Administrative Coordinator

    4 days ago

    UCLA Health Los Angeles, United States

    **Description** · We are seeking an experienced Administrative Coordinator to provide overall administrative support to the Department of Medicine Administration Offices. In this role, you will be responsible for day-to-day administrative and logístical support, management and pr ...

  • Children's Hospital Los Angeles

    Administrative Coordinator

    21 hours ago

    Children's Hospital Los Angeles Los Angeles, United States

    Location/Org Data : Introduction: · **NATIONAL LEADERS IN PEDIATRIC CARE** · Ranked among the top 10 pediatric hospitals in the nation, Children's Hospital Los Angeles (CHLA) provides the best care for kids in California. · Here world-class experts in medicine, education and rese ...

  • Kallman Logan & Company LLP

    Office Administrator and Tax Coordinator

    1 week ago

    Kallman Logan & Company LLP Los Angeles, United States

    Job Description · Job DescriptionEstablished CPA firm with over 25 years of providing accounting and tax services is looking for an office administrator to join our team. At Kallman + Logan & Company, LLP, our goal is to deliver expert, timely and personal service so that our cli ...