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    Lead Administrative Support OHR - Washington, United States - Chenega Corporation

    Chenega Corporation
    Chenega Corporation Washington, United States

    2 weeks ago

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    Description
    Overview

    C2 ALASKA, LLC

    Washington, DC, Hybrid

    The Administrative Support II Journeyman, Lead Office of Human Resources shall provide administrative support services to the U.S. Securities and Exchange Commission Office of Human Resources as well as the Chair's Offices.

    Responsibilities


    • Provides high-level professional administrative and secretarial functions and tasks to assist the Chair's Office in running more efficiently.
    • Assists with fielding incoming phone calls to the Chair's Office.
    • Escorts visitors and greets SEC staff in the Chair's Office's lobby.
    • Reviews in-coming correspondence and assists with managing workflow, prioritizing projects, and meeting deadlines. Reviews the directives given to keep informed of actions taken and pending to note assignments which are conducted.
    • Serves as a travel arranger to include making travel arrangements, submitting travel authorizations, and submitting travel vouchers in the system.
    • Reviews all documents and correspondence coming into the office for approval or signature. Manages physical mail distribution onsite.
    • Prepares replies to inquiries or originates other correspondence as required. Maintains electronic and manual files/records.
    • Reviews Senior Officials' calendars. Before meetings the following day, makes certain that executives have all material pertinent to the matters to be discussed at the meetings scheduled for the day.
    • Prepares spreadsheets, manage databases, and prepare presentations, reports, and documents.
    • Other duties as assigned
    Qualifications


    • Bachelor's Degree and/or certification in a related labor category from an accredited college, university, school, or educational institution that has been accredited by accrediting bodies or organizations recognized by the U.S. Department of Education.
    • Minimum four (4) years' experience as an administrative assistant
    • Minimum one (1) year supporting senior management level staff
    Knowledge, Skills and Abilities


    • Proficient with Microsoft Office applications (e.g., Excel, Outlook, PowerPoint, Word, and collaborative platforms such as Microsoft Teams and WebEx) and skilled at typing.
    • Experience using software programs/systems to input and extract information and reports, as well as prepare forms, documents, and PowerPoint presentations.
    • Ability to anticipate program support needs and deal effectively with all sources in accomplishing objectives.
    • Knowledge of administrative and office support regulations, procedures, practices, and policies to devise and install procedures and office practices affecting the office, and ability to anticipate and discern administrative requirements and problems.
    • Ability to research, analyze, and summarize data and information.
    • Ability to communicate effectively, orally and in writing, with individuals at all levels.
    • Experience with calendaring, scheduling, and travel management.
    • Practical experience with extracting information from various sources when this requires considering the applicability of information, the characteristics and quality of the sources and the sensitivity of the issue or materials.
    • Ability to provide favorable credit history.
    Physical Demands (The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)


    • While performing the duties of this Job, the employee is regularly required to sit and talk or hear. The employee may use repeated motions that include the arms, wrists, hands and/or fingers. The employee is occasionally required to walk, stand, climb, balance, stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision.
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