Jobs
>
New York City

    Executive Assistant to The CEO - New York, United States - EvolveMKD

    EvolveMKD
    EvolveMKD New York, United States

    3 weeks ago

    Default job background
    Description
    Executive Assistant to The CEO

    About The Role

    EvolveMKD is looking for an experienced, highly organized and detail-oriented Executive Assistant to support the CEO with the purpose of freeing up her time, energy and brain space to devote to business growth and business operations. This role entails strategic calendaring, travel coordination, administrative tasks and performing personal tasks. In addition to these responsibilities, this role will encompass an aspect of client hospitality, including hosting clients and assisting with any hospitality logistics. The Executive Assistant must have a proactive "can-do" attitude, coupled with a warm and approachable communication style essential for engaging with clients. The ideal candidate will possess a natural sense of urgency and understand the timeliness of client and new business requests, no matter how administrative they seem on the surface. This role demands a proactive mindset - being the first to arrive and the last to leave the office, ensuring that all aspects of the CEO's day-to-day runs seamlessly. Ideally, this person would be a career EA, as the CEO is looking for someone that can stay long-term and grow as the company grows.

    Company Overview

    EvolveMKD is an award-winning public relations and digital marketing agency. Our diverse team of experts include Public Relations & Communications Experts, Digital Mavens, and Research and Analytics Gurus. We build and deliver integrated marketing campaigns, transcending our heritage in PR. We breed a collaborative culture, drawing on influence and learnings from all marketing disciplines to build something new. Our clients, awards, and business success all speak for themselves.

    We thrive from our restless discontent, constantly looking to elevate our work and our skill set. We're building out a team of high performers with an uncommon level of modesty. Because no one is above the work. From every level, anyone can and does jump in. You'll never hear us say "That's not my job". You'll find it rewarding to work on our clientele coupled with our no-ego approach. We live and die off our credo, Be Kind, Don't Suck.

    We're proud to be certified as a Great Place to Work for the sixth year in a row. Additional Agency honors include: MM+M Awards Silver Finalist for PR Agency of the Year, 2023 Financial Times Fastest Growing Companies (The Americas), 2023 Inc Regionals: Northeast list & 2023 PRDaily's Top Agencies Awards for Healthcare Agency & Small Agency.

    EvolveMKD is based in Manhattan and we operate on a hybrid schedule (in-office 3 days a week on Tuesday, Wednesday and Thursday). Relocation assistance is not provided.

    Responsibilities

    Executive & Administrative Support
    • Maintain a strict level of confidentiality, building and fostering trust with the CEO and other senior leaders in the organization
    • Strategically organize CEO's calendar and be the gatekeeper for her time via internal and external requests
    • Arrange and schedule meetings, proactively triaging scheduling constraints and coming up with creative solutions for how to solve them
    • Maintain an active presence at the desk and be attentive for any instances where the CEO may run over the scheduled duration of a call, proactively notifying clients and stakeholders of any resulting delays or rescheduling needs
    • Must have a sense of urgency and respond promptly to meeting requests
    • Prepare meeting attendee bios and flag any needed information in advance of meetings the CEO has scheduled, to ensure she is prepared
    • Coordinate travel, ensuring travel itineraries are clear, organized, and thought through.
    • Promptly submit CEO expense receipts to Controller and Office Manager
    • Assist the SVPs of PR and Digital with expense reports as needed
    • Develop a comprehensive understanding of the client roster, including contacts (clients and their Executive Assistants), routine 1:1 schedules, and time zones
    • Update and maintain important address and contact lists, including clients and friendlies.
    • Successfully complete critical aspects of deliverables with a hands-on approach, including drafting emails, personal correspondence, and other tasks that facilitate the CEO's ability to effectively lead the company
    • Prioritize conflicting needs; handle matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures
    • Be available when needed to come into the office on Mondays and Fridays in the event of client meetings, events, and special deliveries to the office for the CEO
    • Sit at the reception desk on days when the CEO and Office Manager are not present, providing assistance with reception and front desk responsibilities
    Personal Assistance:
    • Help with personal errands, delivery, or communication needs as requested by the CEO
    • Responsible for daily tea and lunch runs when in the office
    • Coordinate glam (hair, make-up) as needed for CEO for special events
    • Provide logistical support and transportation assistance for any items/errands between the CEO's residences
    • Be available during off-hour times, to communicate CEO arrivals to meetings/meals, if required
    • Proactively monitor travel arrangements (even on weekends) to be able to reschedule or revise, if needed
    • Coordinate vacation with CEO vacation, to ensure that there is coverage for scheduling, etc.
    • Be responsive to emails/texts/phone calls, with contact outside normal business hours
    Hospitality & Gifting
    • Interface directly with clients, prospective clients, or candidates on items related to scheduling, reservations, meeting coordination, events, dietary restrictions or travel
    • Responsible for ensuring an exceptional in-office experience for guests in the absence of the Office ManagerArrange and coordinate both personal and agency gifts inclusive of:
      • Special occasions gifting
      • Client and media gifting, as required by the CEO
      • Organize the New Year's agency gift, from selection to address updating
    • Support reception desk as needed - receiving and announcing visitors and answering and screening incoming calls; accepting any packages or deliveries addressed to the CEO
    Qualifications:
    • Bachelor's degree preferred
    • Minimum 5-7 years of experience working in an office as an executive assistant
    • Experience coordinating and hosting hospitality events, and adept in providing exceptional service to clients and VIP guests
    • Outstanding written and verbal communication skills, with impeccable attention to detail and an emphasis on tact and diplomacy
    • Extremely trustworthy and patient
    • Ability to maintain confidentiality of highly sensitive information
    • Hands-on mentality and strong work ethic; ability to thrive in a fast-paced environment
    • Ability to address and resolve any issues with a sense of ownership and urgency
    • Very strong interpersonal skills and the ability to build relationships with key stakeholders
    • Business sense - has a strong business sense and can decipher priorities and make sound judgment calls when needed.
    • Resourcefulness - ability to utilize resources/information on hand to find creative solutions to tasks.
    • Commitment to excellence - perform duties at the highest level possible on a consistent basis.
    • Excellent communicator - able to interact with people of all levels in a confident, professional manner.
    • Demonstrate ability and temperament to work with sensitive information.
    • Team player - have team-oriented experience and approach.
    • Service focus - dedicated to meeting the expectations of the CEO and other senior executives by maintaining effective relationships with interested parties.
    • Ability to think outside of the box with a sense of urgency.
    • Working knowledge of Microsoft Suite, Zoom, and Slack
    Annual Base Salary Range: $100,000-$120,000 (Compensation will be determined based on the skills, qualifications, ad experience of the applicant along with the requirements of the position.)

    Benefits Include:
    • Competitive salary based on experience
    • Performance-based bonus
    • Generous contribution to healthcare, dental and vision plans
    • 401K with company match and profit-sharing opportunities
    • Flexible PTO, summer Fridays, and generous company holiday schedule
    • Commuter benefits + FSA
    • Cell phone reimbursement
    • Annual wellness reimbursement (includes Pet wellness and Doula services)
    • Family planning & life event reimbursement
    • Parental leave and reproductive loss leave
    • Learning and development opportunities
    • Donation matching & volunteer days
  • selfkaire

    ceo

    2 weeks ago

    selfkaire New York, United States

    About Selfkaire: · Selfkaire is a dynamic and innovative premium wellness, beauty, and personal care business dedicated to revolutionizing self-care routines. Our mission is to empower individuals to look and feel their best through a line of patented cutting-edge facial and body ...

  • The Social Edge

    Assistant to CEO

    18 hours ago

    The Social Edge New York, United States

    OVERVIEW · The Social Edge's CEO is looking for an organized, proficient and experienced Assistant to support in a mixture of both personal and professional capacities. · WHO WE ARE · The Social Edge curates and distributes the most entertaining and informative stories for a dail ...

  • Council on Standards for International Educational Travel

    President & CEO

    5 days ago

    Council on Standards for International Educational Travel New York, United States

    The High School International Exchange Industry is unique. Exchange organizations are always looking for talent who understand the industry and who are looking to share their knowledge and grow their talents. CSIET is happy to provide a space for CSIET members to share their orga ...

  • Council on Standards for International Educational Travel

    President & CEO

    1 week ago

    Council on Standards for International Educational Travel New York, United States

    The High School International Exchange Industry is unique. Exchange organizations are always looking for talent who understand the industry and who are looking to share their knowledge and grow their talents. CSIET is happy to provide a space for CSIET members to share their orga ...

  • Cornerstone Global Partners

    Global CEO

    6 days ago

    Cornerstone Global Partners New York, United States

    Title: Global CEO - Consumer Healthcare Company · Location: New York, United States · Company Overview: · Our customer is a leading European consumer healthcare company dedicated to improving the health and well-being of individuals across Europe, North America, South America, A ...

  • Career Group

    EA to CEO

    4 weeks ago

    Career Group New York, United States

    Job Description · Job DescriptionTop Real Estate Development Firm, EA to CEO · CEO of International Real Estate Development Firm requires a strong right hand. He is a gentleman and a busy traveler who needs an exacting executive assistant. · This position is responsible for provi ...

  • Success Academy

    Executive Assistant to CEO

    2 days ago

    Success Academy New York, United States Full time

    Thanks for your interest in Success Academy Running the largest, fastest-growing, and highest-performing network of public charter schools in New York City takes a village - families, children, teachers, staff and faculty, advocates and supporters alike. We would love to welcome ...

  • Advice Personnel

    Executive Assistant to CEO

    2 weeks ago

    Advice Personnel New York, United States

    Executive Assistant to CEO · Our client is seeking a highly qualified and experienced Executive Assistant to provide dedicated support to their CEO, a distinguished and accomplished businessman with a global portfolio in real estate, hospitality, and entertainment. The ideal cand ...

  • Imagination Childcare Academy, Inc.

    CEO/ Director

    1 week ago

    Imagination Childcare Academy, Inc. New York, United States

    POSITION SUMMARY · Assistant teachers for Imagination Childcare Academy, Inc. assist co-teachers in planning and implementing learning experiences that advance the intellectual, emotional, social and physical development of children within a safe, healthy learning environment. T ...

  • Imagination Childcare Academy, Inc.

    CEO/ Director

    6 days ago

    Imagination Childcare Academy, Inc. New York, United States

    POSITION SUMMARY · Assistant teachers for Imagination Childcare Academy, Inc. assist co-teachers in planning and implementing learning experiences that advance the intellectual, emotional, social and physical development of children within a safe, healthy learning environment. T ...

  • Row New York Inc.

    ceo

    3 weeks ago

    Row New York Inc. New York, United States Full time

    · WittKieffer is proud to partner with Row New York , a visionary rowing and youth development organization that serves the New York metropolitan area, as they seek a dynamic and visionary leader to serve as its Chief Executive Officer (CEO). This individual will play a crucial ...

  • Acumen Fund

    Executive Assistant to the CEO

    16 hours ago

    Acumen Fund New York City, United States

    Acumen, an international nonprofit working to solve problems of poverty, is looking for an Executive Assistant to serve the CEO. This role is full time, eligible for overtime, a yearly bonus and benefits. The New York office operates under a hybrid model, with three days in the o ...

  • Coordinated Behavioral Care Inc

    Special Assistant to the CEO

    4 weeks ago

    Coordinated Behavioral Care Inc New York, United States

    Job Description · Job DescriptionRole: The Special Assistant to the CEO is responsible for driving special projects, act as main contact for Board of Directors, participate in selected external meetings, and assist in managing the office and schedule of the CEO. The Special Assis ...

  • Olo

    Chief of Staff to the CEO

    3 weeks ago

    Olo New York City, United States Full time

    At Olo we develop an online food ordering platform used by many of the country's largest restaurant chains, reaching millions of consumers. Chances are if you've ordered directly from a restaurant brand's app or website, we've made that happen. · Olo's Chief of Staff to the CEO w ...

  • Litify, Inc.

    Executive Assistant to the CEO

    3 weeks ago

    Litify, Inc. New York, United States

    Litify is looking for an exceptionally organized Executive Assistant who will serve as the indispensable right-hand person to our CEO. In this central role, you will focus on supporting our CEO in every facet of their daily activities, making you the CEO's primary collaborator. Y ...

  • Meltwater Group

    Executive Assistant to the CEO

    3 weeks ago

    Meltwater Group New York, United States

    · Meltwater is a global leader in media intelligence, providing businesses with insights that drive strategic decision-making. With a presence in over 30 countries, Meltwater helps companies harness the power of data to enhance their brand, manage their reputation, and make info ...

  • REFORM Alliance

    Scheduling Assistant to the CEO

    1 week ago

    REFORM Alliance New York, United States

    Job Description · Job DescriptionPosition Description · Location: New York · Scheduling Assistant to the CEO · Reports to: Deputy Chief of Staff · Organization Overview · REFORM Alliance is a national organization seeking to safely reduce the number of people on probation and pa ...

  • Solomon Page

    Executive / Personal Assistant to CEO

    2 weeks ago

    Solomon Page New York, United States

    Our client, a Global Integrated PR/Marketing and Communications Firm, is seeking a new Full-Time/Permanent Executive/Personal Assistant to support the CEO. Candidates must have a minimum of 4-5+ years of applicable high-level/C-level executive business and personal administrative ...

  • Hebbia AI

    Personal Assistant to the CEO

    3 weeks ago

    Hebbia AI New York, United States Full time

    About Hebbia · The user interface for AGI – Hebbia is AI that works the way you work. · Designed to be generally capable – it can tackle even the most complex tasks, citing answers over any amount of sources. By showing its work, Hebbia empowers users to collaborate with AI on ea ...

  • Business Insider

    Executive Assistant to the CEO

    2 weeks ago

    Business Insider New York, United States

    Business Insider is hiring an Executive Assistant to provide comprehensive support to the CEO. · Business Insider is for people who are driven, optimistic and always looking forward. Our mission is to inspire action through thought-provoking stories. We tell our audience what the ...