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    Human Resources Generalist - New York, United States - Open Space Institute

    Open Space Institute
    Open Space Institute New York, United States

    1 week ago

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    Description

    Position Title: Human Resources Generalist (Full-time Position)

    Reports To: Director of Human Resources

    Department: Administration

    Location: New York City Office - Midtown

    Work Arrangement: Hybrid: in office 3- 4 days per week, and in accordance with business needs

    FLSA Status: Exempt

    About the Open Space Institute

    The Open Space Institute (OSI) is a national leader in land protection that creates connections to nature and the outdoors for all people. Over the half century, OSI has protected more than 2.3 million at-risk, irreplaceable acres of forests, wetlands, and shorelines across the North American Eastern Seaboard. Expanding in both scope and size, OSI employs entrepreneurial spirit, determination, and expertise to protect the land that matters most - to preserve clean drinking water; improve the public's access to parks, public trails, and greenways; save at-risk wildlife habitat; strengthen communities; and to combat climate change and mitigate its effects.

    The Open Space Institute is deeply committed to equity in our field and our organization. We are working to address systemic inequities that exclude people from the many benefits that land provides. And we're building a team and culture within OSI that reflects the true diversity of the communities we aim to serve.

    Position Summary

    As the Human Resources Generalist at the Open Space Institute (OSI), you will play a pivotal role in supporting all facets of talent management, payroll, benefits, and organizational culture. Reporting directly to the Director of Human Resources, you will be integral in ensuring smooth operations and shaping OSI's culture, ultimately enhancing the overall employee experience.

    Primary Job Responsibilities

    Talent Acquisition

    Support full-cycle recruitment processes, including job posting, candidate screening, interview coordination, candidate release, and offer management

    Collaborate with hiring managers to ensure alignment with recruitment standards, and efficient candidate progression

    Maintain candidate pipelines and proactively source candidates to build diverse candidate pools for current and future openings

    Track recruitment metrics for reporting

    Process Payroll

    Process semi-monthly payroll (nearly all staff are salaried)

    Add new employees and update employee data in payroll system including withholdings including 403b (retirement)

    Ensure 457b and 403b payments are made on time

    General HR Administration

    Coordinate new hire orientations and assist with the onboarding process and I-9 documentation

    Act as the primary point of contact for employee HR inquiries

    Support coordination with external human resources vendors, consultants, and agencies

    Assist with the offboarding process

    Assist with administering OSI's performance management processes, mid-year and annual

    Maintain accurate personnel information and files

    Process employee leave including review of request, assistance with initiating the process, facilitation of approval, proper documentation, tracking, and communication with the employee/manager, and return to work

    Review and organize departmental invoices and credit card expenditures and submit them for processing with the Finance department

    Maintain HR records, ensuring proper documentation of status changes and employment information

    Assist with staff communications related to policies and procedures to improve transparency

    Other duties as assigned

    Please note: If you do not wholly meet the qualifications but believe you are otherwise well-suited to meet the needs of this position, we encourage you to apply.

    Required Skills/Core Competencies

    Familiarity with full-cycle recruitment process and previous experience working with an applicant tracking system

    Ability to process payroll and an understanding of payroll systems and processes, including tax withholdings

    Experience with HR Information Systems and payroll systems, ADP TotalSource experience a plus

    Knowledge of leave management and benefits plans, including health insurance

    Expertise in maintaining accurate personnel records and ensuring compliance with documentation requirements

    Skill in drafting clear, appropriately toned communications to employees regarding policies and procedures

    Ability to handle sensitive information with the utmost confidentiality and integrity

    Proficiency in Microsoft Office

    Demonstrated cultural competency and ability to effectively collaborate with diverse team from varying backgrounds

    Applicants should be authorized to work in the United States

    Qualifications

    Minimum of 3-5 years of experience in a Human Resources generalist role, with specific experience in talent acquisition, payroll processing, and benefits and leave administration

    Commitment to OSI's mission and values in land protection and conservation

    Physical Requirements and Working Conditions

    Frequently sits for long periods of time;

    Frequently speaks, reads, writes and uses a computer keyboard; and

    May require occasional standing, walking, lifting, stooping, bending, moving files.

    This is primarily an onsite position, with limited flexibility to work from home. Our office is located in midtown Manhattan.

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