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Charleston

    Office Assistant 2 - Charleston, United States - State of West Virginia

    State of West Virginia
    State of West Virginia Charleston, United States

    1 week ago

    Default job background
    Description

    Special Hiring Rate:
    $26, Jefferson County Health Department

    $33, Berkley-Morgan County Health Department

    $29, Division of Rehabilitation Services, Disability Determination Section


    Under general supervision, performs full-performance level work in multiple-step clerical tasks calling for interpretation and application of office procedures, rules and regulations.

    Performs related work as required.


    Distinguishing Characteristics:
    Performs tasks requiring interpretation and adaptation of office procedures as the predominant portion of the job.

    Tasks may include posting information to logs or ledgers, and checking for completeness, typing a variety of documents, and calculating benefits.

    May use a standard set of commands, screens, or menus to enter, access and update or manipulate data.


    At this level, the predominant tasks require the understanding of the broader scope of the work function, and requires an ability to apply job knowledge or a specific skill to a variety of related tasks requiring multiple steps or decisions.

    Day-to-day tasks are routine, but initiative and established procedures are used to solve unusual problems. The steps of each task allow the employee to operate with a latitude of independence. Work is reviewed by the supervisor in process, randomly or upon completion. Contacts are usually informational and intergovernmental.

    Click The APPLY Link To Apply Online.


    IMPORTANT:

    Your eligible score will be based on information provided in your application; therefore, make sure your application is detailed and complete.

    You MUST complete ALL parts of the application, including the Work Experience section.


    ATTENTION:

    Applicant must verify post high school education by submitting an official transcript or diploma, training or licensure earned pertaining to this position by the closing date of the posting, if not previously verified.

    If you are claiming Veterans preference, please submit "MEMBER 4" form and/or your VA Letter. Protecting your personal information is our highest priority.

    If your official transcript, training/licensure, or Veterans documentation contains your Social Security Number and/or birthdate, please redact that information before submitting it to the Division of Personnel.

    Please attach documents to the online application before submitting it.

    Or, you may email it to:
    or by mail to: WV Division of Personnel, 1900 Kanawha Blvd. E., Building 3, Suite 500, Charleston, WV 25305.

    This announcement is for one or more specific vacancies and only applies to the location(s) indicated. Your application will remain active for this job for 180 days or until the job is filled. Application for this job does not automatically qualify you for other positions. Be sure to submit your application for each position of interest.

    To receive an email notice anytime jobs in this or other categories are posted, you may choose to complete a Job Interest Card from the slide-out menu located at the top left of our Job Opportunities page.


    • Posts information such as payroll, materials used or equipment rental to a log or ledger; may be required to check for completeness; performs basic arithmetic calculations (addition, subtraction, division or multiplication); corrects errors if the answer is readily available or easily determined.
    • Maintains, processes, sorts and files documents numerically, alphabetically, or according to other predetermined classification criteria; reviews files for data and collects information or statistics such as materials used or attendance information.
    • Answers telephone, screens calls, takes messages and complaints; gives general information to callers when possible, and specific information whenever possible.
    • Receives, sorts and distributes incoming and outgoing mail.
    • Operates office equipment such as adding machine, calculator, copying machine or other machines requiring no special previous training.
    • Types a variety of documents from verbal instruction, written or voice recorded dictation.
    • Collects, receipts, counts and deposits money.
    • Calculates benefits, etc., using basic mathematics such as addition, subtraction, multiplication, division and percentages.
    • Posts records of transactions, attendance, etc., and writes reports.
    • May compile records and reports for supervisor.
    • May operate a VDT using a set of standard commands, screens, menus and help instructions to enter, access and update or manipulate data in the performance of a variety of clerical duties; may run reports from the database.
    Knowledge, Skills and Abilities


    • Knowledge of office procedures and methods.
    • Knowledge of business English, spelling and arithmetic.
    • Ability to operate the common types of office equipment related to the job.
    • Ability to understand and follow oral and written instructions.

    Training:
    Graduation from a standard high school or the equivalent.

    Experience:
    Two years of full-time or equivalent part-time paid experience in routine office work.

    Substitution:

    College hours, related business school, or vocational training may be substituted through an established formula for the required experience.

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