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    Payroll Specialist - San Jose, United States - TEAM SAN JOSE

    TEAM SAN JOSE
    TEAM SAN JOSE San Jose, United States

    2 weeks ago

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    Description

    Job Description

    Job Description

    POSITION SUMMARY:

    The Payroll Specialist is responsible for assisting with processing semi-monthly payroll for over 1500 employees, including multi-state and multiple unions, as well as addressing other accounting functions as needed.

    POSITION RESPONSIBILITY

    • Assist with maintaining, preparing, and processing semi-monthly payroll using ADP Workforce Now
    • Ensure time card approvals of semi-monthly with scheduling and timekeeping
    • Run time and attendance reports using ABI (timekeeping system) for timesheet errors
    • Contact Managers and Supervisors regarding unapproved timesheets or timesheet errors
    • Ensure the accuracy of all payroll documents for processing and communicate with managers and supervisors as needed to clarify and gather missing information
    • Enter time off data into payroll system and update PTO/vacation/sick accrual information as needed
    • Assist with compiling and submitting payroll deductions related check requests and payments.
    • Assist with preparing payroll related journal entries for period-end and various quarter and year end compliance reports.
    • Calculate retro payments and process off cycle checks
    • Complete and send garnishment orders to the debtor and debtee, and enter employee garnishments in payroll system and ensure balances are kept up to date
    • Audit entries entered in payroll system against Pay Check Register
    • Process all W2 reissue requests
    • Answer payroll related e-mails and phone calls in a timely manner
    • Complete wage portion of benefit audits for EDD
    • Follow up on stale dated checks
    • File all payroll related paperwork
    • Ensure timely process of final paychecks for terminating employees
    • Maintain confidentiality of company and personnel information
    • Send out PTO/Sick/Vacation reports to management as scheduled
    • Ensure all paycheck deductions are entered correctly and on time
    • Prepare AP payment requests for all payroll related remittances – such as union dues and benefit payments
    • Prepare and input Food and Beverage tips
    • Perform other related duties as required and assigned

    POSITION REQUIREMENTS:

    • 3-5 years' payroll experience, ADP experience preferred
    • Associate's Degree or equivalent
    • Bilingual, English and Spanish
    • Proficiency with Microsoft Office, including Excel and Word. Intermediate/Advanced Excel skills required.
    • Strong communication and organizational skills
    • Knowledge of Federal and CA labor laws
    • General knowledge of payroll functions
    • Experience with union payroll preferred
    • Ability to deal with highly sensitive information
    • Strong time management and follow-up skills
    • Strong attention to detail
    • Ability to quickly learn new software packages

    Ability to balance the needs of compliance with a strong commitment to customer service

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