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    Payroll Specialist - San Jose, United States - Legence

    Legence
    Legence San Jose, United States

    3 weeks ago

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    Description
    Legence, 1601 Las Plumas Ave., San Jose, California, United States of America

    Req #1536
    Tuesday, April 30, 2024

    Legence , a Blackstone portfolio company, is an Energy Transition Accelerator that provides advisory services and implementation focused on financing, designing, building, and servicing complex systems in mission-critical and high performance facilities.

    With five decades of expertise in the built environment, Legence has a proven track record of reducing carbon emissions, implementing renewables, lowering utility costs through efficiency consumption, and making systems run better at unmatched speed and scale.

    Payroll Specialist
    Purpose
    The Payroll Specialist supports a wide variety of payroll-related activities. This position requires strong knowledge of payroll processing, including applicable state and local laws. The individual filling this position must have excellent attention to detail, solid communication, customer service, and organizational skills. The applicant must demonstrate the ability to handle confidential information with the highest level of integrity. This Payroll Specialist will help develop and drive consistency across the organization.
    Responsibilities
    Process payroll for 900+ employees, including union and nonunion.
    Perform a variety of payroll activities including timecard review and entry, payroll reporting, check printing & direct deposit notices.
    Creates & maintains employee records, ensures accuracy of data.
    Respond to employee inquiries regarding payroll and process off-cycle checks, including retroactive pay increases, final paychecks, and corrections.
    Process involuntary deductions such as wage levies or garnishments. Calculate and deduct from employees wages in accordance with the order.
    Update employee payroll records by entering changes to tax status and employee direct deposit information.
    Compile and submit certified payroll process.
    Compile and submit monthly union fringe reporting and payments.
    Respond to requests for employment verifications.
    Recommend process improvements to enhance efficiency.
    Support the implementation of payroll-related initiatives and projects.
    Be aware of, comply with and enforce all Company policies.
    Perform all other duties, as assigned.
    Experience & Qualifications
    High school diploma, or equivalent.
    5 to 7 years of payroll experience, preferably in electrical contracting or related industry.
    Strong understanding of union payroll procedures & contract requirements.
    Experience with Spectrum Payroll module strongly preferred.
    Knowledge of applicable federal and state(s) wage and tax laws, and compliance regulations surrounding payroll.
    Strong proficiency in Microsoft Office.
    Strong organizational skills with high attention to detail.
    Ability to function and consistently meet deadlines in a fast-paced environment.
    Ability to prioritize and solve problems.
    Proven ability to treat information with the utmost confidentiality.
    Ability to provide a high level of customer service in a professional and tactful manner.
    Strong written and verbal communication skills.
    We are unable to provide immigration sponsorship for this position

    Health and Welfare Benefits
    Health and Welfare
    Medical
    Vision
    Employee assistance program
    Personal Benefits

    Paid vacation
    Company-paid holidays
    Sick leave
    401(k) retirement savings plan
    Company-paid long-term disability insurance
    AD&D insurance
    Life insurance
    Offers of employment for this role may be contingent upon successfully passing a background check and/or drug screen. Execution of screens will vary based on role requirements and Company policy. All background checks and drug screens will be done in accordance with applicable federal, state, or local law.
    Equal Employment Opportunity Employer
    Legence and its affiliate companies are proud to be an equal opportunity workplace.

    We are committed to equal employment opportunity regardless of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, other non-merit-based factors, and any other characteristic protected under applicable local, state or federal laws and regulations.

    EEO is the Law
    Reasonable Accommodations
    If you require assistance applying online, email

    . Please include a description of the specific accommodations you are requesting as well as the job title and requisition number of the position for which you are applying. If you are selected for an interview, please notify your recruiter of your accommodation needs. All efforts to provide reasonable accommodations will be made.

    To all recruitment agencies
    Legence and its affiliate companies do not accept unsolicited agency resumes. Do not forward resumes to our careers alias or employees of Legence and/or its affiliate companies. Legence and/or its affiliate companies are not responsible for any fees related to unsolicited resumes.

    Any third-party recruiting agreements for Legence and its affiliate companies may only be executed by Legence Holdings LLCs CHRO or Director of Talent Acquisition, without exception.

    All others are done without proper authorization and will not be honored. We will not be responsible for any fees under any third-party recruiting agreement not executed by said authority.
    Health and Welfare Benefits

    Health and Welfare
    Medical
    Dental
    Vision
    Prescription drug
    Employee assistance program
    Personal Benefits

    Paid vacation
    Company-paid holidays
    Sick leave
    Financial Benefits

    401(k) retirement savings plan
    Company-paid long-term disability insurance
    AD&D insurance
    Life insurance
    Contingent Employment Statement

    Offers of employment for this role may be contingent upon successfully passing a background check and/or drug screen. Execution of screens will vary based on role requirements and Company policy. All background checks and drug screens will be done in accordance with applicable federal, state, or local law.
    Equal Employment Opportunity Employer

    Legence and its affiliate companies are proud to be an equal opportunity workplace.

    We are committed to equal employment opportunity regardless of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, other non-merit-based factors, and any other characteristic protected under applicable local, state or federal laws and regulations.

    EEO is the Law

    Reasonable Accommodations
    If you require assistance applying online, email

    . Please include a description of the specific accommodations you are requesting as well as the job title and requisition number of the position for which you are applying. If you are selected for an interview, please notify your recruiter of your accommodation needs. All efforts to provide reasonable accommodations will be made.

    To all recruitment agencies

    Legence and its affiliate companies do not accept unsolicited agency resumes. Do not forward resumes to our careers alias or employees of Legence and/or its affiliate companies. Legence and/or its affiliate companies are not responsible for any fees related to unsolicited resumes.

    Any third-party recruiting agreements for Legence and its affiliate companies may only be executed by Legence Holdings LLCs CHRO or Director of Talent Acquisition, without exception.

    All others are done without proper authorization and will not be honored. We will not be responsible for any fees under any third-party recruiting agreement not executed by said authority.
    Pay Transparency Nondiscrimination Provision

    Legence and its affiliate companies will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.

    However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractors legal duty to furnish information.

    41 CFR c)
    Legence, 1601 Las Plumas Ave., San Jose, California, United States of America

    #J-18808-Ljbffr
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