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    Executive Admin - New York, United States - Momentum Resource Solutions

    Momentum Resource Solutions
    Momentum Resource Solutions New York, United States

    2 weeks ago

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    Description

    Job Description

    Job Description

    Our client, a multinational investment firm, is searching for an Administrative Assistant. This is a contract role, where employees are required onsite full time. The full job description is as follows:

    Job Type: 6+ month contract renewable

    Location: NYC

    About the role:

    • We are seeking a Senior Executive Assistant based in our Global Banking & Markets Division.
    • As a Senior Executive Assistant you will be responsible for providing extensive administrative support to C-Suite Executives.
    • This role works within a team of assistants supporting various groups within the Division.
    • However, there is an expectation that the successful candidate will learn quickly and become self-sufficient after training and experience on the job, and then if strong performance permits, move into a more role to support more senior bankers.

    The duties of the role include, but are not limited to:

    • ​Extensive calendar management for bankers
    • Coordinating and scheduling of meetings and conference calls across multiple time zones
    • Managing high volume of phone calls and emails, relaying information in a timely manner
    • Coordinating room bookings for internal/external meetings and VCs/Zooms across multiple locations
    • Coordinating travel arrangements for the team, including:
      • Visa applications
      • International flight & accommodation bookings
      • Car bookings
      • Expense management and preparation
      • Taking on ad hoc tasks while maintaining workflow
      • Supporting teams in day to day issues, needs and queries
      • Providing phone / vacation coverage for colleagues

    Skills:

    • Strong Microsoft Word, Excel and Outlook skills
    • Able to prioritize a variety of time-sensitive tasks
    • Demonstrates dependability and high attention to detail along with the ability to multi-task
    • Displays a consistent, professional degree of communication skills in person, on phone and by e-mail to various levels
    • Comfortable working with people at all organizational levels, internally and externally.
    • Must be a team player that works well under pressure within a changing environment
    • Flexible and adaptable to work and support across multiple teams
    • Be resourceful and able to use own initiative in solving issues
    • Proactive attitude when managing diaries.
    • Discretion to deal with confidential business matters
    • Friendly and approachable with a "can do" attitude

    Education:

    • Bachelor's Degree Preferred​
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