Administrative Office Manager- Medical - New York, United States - Madison Ave Psychiatry

Madison Ave Psychiatry

Verified Company

New York, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

The Receptionist/Front Desk Admin ensures that a personable and professional environment is maintained in all aspects of the program, which are necessary for the smooth and orderly operation of the facility.

Positive and courteous interactions with clients, staff and other community agencies are an essential aspect of this job.

The Administrative Office Manager provides high-level support for executive management including heavy calendar management and successful coordination of patient/doctor visits and clinical treatments.

They serve as liaison between executive and other departments within organization. They exercise independent judgment in the resolution of administrative problems. They prioritize and manage multiple projects simultaneously with little or no supervision.

ESSENTIAL DUTIES AND RESPONSIBILITIES
The essential functions include, but are not limited to the following:

Managing master calendar, requiring interaction with internal and external clinical staff, practitioners, patients, and administrative staff to schedule variety of treatments and appointments.
Managing overall administrative activities for the office
Handling incoming and outgoing phone and electronic communications on behalf of clinical staff and practitioners; routing incoming calls to appropriate party quickly and efficiently
Independently creating wellorganized, grammatically correct memos and reports for distribution to members of various departments
Assisting with special events planning
Maintaining highest level of confidentiality
Exercising administrative judgment; assuming responsibility for decisions, consequences, and results impacting staff, patients, and practitioners.
Handling and overseeing billing, copays, insurance claims, and the like
Performing other duties as assigned

MINIMUM QUALIFICATIONS (KNOWLEDGE, SKILLS, AND ABILITIES)

Associate's degree required, Bachelor's degree preferred
Two years or more of experience as an executive administrative assistant/or office manager/ or office director or similar, preferably in a medical setting.
Working knowledge of Microsoft Excel, Word, PowerPoint, and Outlook
Knowledge of EMR systems such as Advance MD, Eclinical Works, preferred but not mandatory.
Demonstrate interpersonal skills and proficiency in business vocabulary to effectively represent the executive and the company to outside parties
Excellent interpersonal, oral, and written communication skills
Excellent writing, proofreading, and editing skills

Salary commensurate with experience. Annual Salary of 60-70K for the right individual.