- Responsible for all transactional activity in AR/AP, month-end closing processes in QuickBooks, weekly check runs, monthly bank reconciliations, and sending financial reports.
- Maintains office services by organizing office operations and procedures, controlling correspondence, designing filing systems, reviewing and approving supply requisitions, and assigning and monitoring clerical functions.
- Responsible for all payroll processes through Paychex software and updating PTO schedules.
- Updating and monitoring company credit cards and expense report processes.
- Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement.
- Designs and implements office policies by establishing standards and procedures, measuring results against standards, and making necessary adjustments by improving processes.
- Keeps management informed by reviewing and analyzing special reports, summarizing information and identifying trends.
- Maintains office staff with orientation, employee records, and scheduling training processes.
- Maintains office staff job results by coaching, counseling, and mentoring employees
- Planning, monitoring, and appraising job results.
- Contributes to team effort by accomplishing related results as needed.
- Associate/Bachelor's degree preferred but not required
- Two to three years' experience in an office manager setting with HVAC or Trades experience preferred
- 3+ years with proven skills in managing accounting and HR-related functions
- Proficient with office software
- QuickBooks and Paychex/payroll software experience preferred but not required
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HVAC Office Manager - Hartland, United States - Dave Droegkamp
3 weeks ago
Description
Job Description
We are a local family-owned HVAC company seeking a dedicated and organized Office Manager to join our team. The Office Manager will play a crucial role in ensuring smooth operations by managing scheduling for staff, service, and installation appointments, and providing support/backup to the management teams, CSR reps, and Service Techs.
The Office Manager is responsible for all transactional activity for accounting/billing, human resources-related functions, and offers administrative assistance across various other operational activities. The ideal candidate will be detail-oriented, possess excellent communication skills, and show excellent time-management skills.
Office Manager Job Responsibilities:
This position offers a typical 8 to 5 pm work schedule (with some flexibility in hours) and a full benefits packet. This is a salaried position, and hours may vary depending on company business.
Qualifications:
Qualifications
Additional Information
All your information will be kept confidential according to EEO guidelines.
