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San Bernardino

    Senior Executive Administrative Assistant - San Bernardino, United States - San Bernardino County (CA)

    San Bernardino County (CA)
    San Bernardino County (CA) San Bernardino, United States

    1 week ago

    Default job background
    Description

    Filing Deadline:
    Applications will be accepted until filled

    Applications Reviewed Daily

    ~CompetitiveAnnual Salary Range Depending on Qualifications: $69,534 -$98,529~

    ~Anticipated 3% across the board salary increases effective February 2024/25* ~

    ~Excellent benefits and bi-annual step increases of 2.5% up to Step 16~

    ~Select ourModified Benefits Packageand Boost your base salary by 4% up to $102,470 ~


    The County Administrative Office (CAO) is recruiting for a Senior Executive Administrative Assistant* to perform a variety of highly responsible duties in support of department operations.

    Positions assigned to the CAO's office will work in a fast-paced, confidential environment, which requires multi-tasking, attention to detail, and excellent, executive-level customer service skills.


    Responsibilities Include:

    • Compose written correspondence and maintain electronic and paper files.
    • Facilitate day-to-day office activities including sorting mail, answering phones, making copies, coordinating appointment needs, and maintaining staff calendars.
    • Support management with special projects, including gathering data, coordinating project logistics, and monitoring project timelines.
    • Maintain confidentiality of controversial, privileged and sensitive information to ensure customer confidence and operational integrity.
    • Create presentations and documents using desktop publishing software and digital graphics.
    • Welcome guests, customers, and officials by greeting them, in person or on the telephone; answering or directing inquiries while providing exemplary customer service.
    • Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.


    This excellent opportunity for career growth, also offers a lucrative compensation and benefits package that includes bi-annual step increases of 2.

    5% up to max step(advanced step placement upon hire is subject to qualifications), and the benefits listed below:


    As an alternative to the traditional benefits package, you may also be eligible to elect the Modified Benefit Option (MBO) that provides an increased base rate of pay (4% above the base rate of pay) with modified benefits.

    For more detailed information on the MBO for Exempt Group, refer to the MBO - Exempt (Non-Elected) BbBOU - Benefits Summary Guide.


    Click the links below for additional details:
    Exempt Employee Compensation Ordinance

    Summary of Traditional Benefits

    Summary of Modified Benefits Option


    • Salary increases contingent upon Property Related Revenue and/or statewide Realignment Sales Tax Collections performance
    Remain current with employment opportunities by signing up for "New Job Notifications" at our career


    CONDITIONS OF EMPLOYMENT

    Pre-Employment Process:
    Applicants must pass a background investigation, which includes fingerprinting and physical exam, prior to appointment.

    Work Environment:
    Incumbents must operate with a high level of confidentiality and discretion when performing job duties.

    Job Status:

    Incumbents serve at the pleasure of the appointing authority in an "at will" unclassified status and do not attain status as regular County employees.


    Sponsorship:

    Please note San Bernardino County is not able to consider candidates who will require visa sponsorship at the time of application or in the future.

    Minimum Requirements

    To be considered for this excellent opportunity, applicants mustmeet the following minimum experience AND the typing requirement:


    EXPERIENCE
    Two and one-half (2-1/2) years of full-time equivalentadministrative secretarialexperiencein support of a specified executive-level professional or administrative position(s) operating in a work environment that requires a high level of confidentiality and discretion

    Duties must include:

    collecting and analyzing information/data, drafting reports based upon data analysis, special project management/support, composing and routing confidential correspondence, maintaining confidential files, records, and calendars for executives; and providing attentive and responsive customer service to internal and external stakeholders.

    TYPING SPEEDMustpossess a minimum corrected typing/keyboarding speed of 40 WPM.


    IMPORTANT NOTE:
    General clerical experience (e.g., Office Assistant II, III, IV, Office Specialist) is notconsidered qualifying.

    Qualifying experience must be equivalent to the San Bernardino County Secretary II classification, and above, providing support to a specified executive-level professional or administrative position(s) (e.g., Board Office, County Administrative Office, Chief Executive Officer, Agency Director, Department Head, Division Chief).

    Desired Qualifications


    The ideal candidate will have:

    • Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy
    • Excellent verbal and written communication skills
    • Excellent organizational skills and attention to detail
    • Proficiency with Microsoft Office Suite or related software, advanced level in Outlook
    • Ability to manage/support multiple executive level staff calendars
    • Ability to identify solutions to coordinate multiple stakeholders for meetings
    • Ability to screen calls/emails and determine potential issues that need proactive response
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