Administrative Assistant I, Social Sciences, Human - San Bernardino, United States - San Bernardino Community College District

San Bernardino Community College District

Verified Company

San Bernardino, United States

2 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Salary:

$ $27.32 Hourly

Location:

San Bernardino, CA

Job Type:

Department:

Social Science

Job Number:

Closing:
5/9/2024 11:59 PM Pacific

SUMMARY DESCRIPTION
Performs a variety of difficult and complex general administrative, and clerical duties in support of assigned area.

DISTINGUISHING CHARACTERISTICS

The Administrative Assistant I classification is distinguished from the Administrative Clerk classification by the performance of the full range of general administrative and complex secretarial duties including recording and taking meeting notes, purchasing and budgeting.

SUPERVISION RECEIVED AND EXERCISED
Receives general direction from appropriate supervisor; checks with supervisor regarding non-routine assignments. May provide technical and functional direction to assigned student workers.

REPRESENTATIVE DUTIES

The following duties are typical for this classification._
Performs a variety of administrative support duties to assist the supervisor in meeting reporting requirements, functional responsibilities, and research objectives; informs assigned supervisor and others of essential timelines; coordinates the flow of activities through the office in relation to priorities and schedules.
Develops and maintains assigned calendars, schedules, and appointments; coordinates and arranges meetings; coordinates activities with other areas.
Interacts and relays information, questions, and decisions regarding supervisor's area of assignment; responds to routine questions and requests for information; prepares preliminary responses for assigned supervisor's approval.
Provides support for supervisor in meetings and committees as assigned; attends meetings and take notes or records proceedings; prepares and distributes agendas, background materials, and minutes as appropriate.
Performs a variety of clerical accounting duties and responsibilities involved in financial record keeping and reporting for assigned area; receives and processes invoices; maintains a variety of accounting records, logs, and files; compiles information and data for statistical and financial reports; checks and tabulates data.
Assists supervisor in budget administration; tracks budget activity and resolves budget issues and problems; posts, monitors, and tracks invoices and other expenditures; prepares purchase requisitions.
Assists in payroll processing functions for assigned area including to prepare payroll forms and maintain records for timesheets and various authorizations.
Orders supplies and equipment as needed; oversees their timely receipt and storage; schedules maintenance and repairs as needed.
Responds to routine questions and requests for information
Establishes and maintains, interrelated filing systems; collects, compiles, and records narrative, statistical, and financial data and other information; researches and verifies information as requested.
Types, formats, proofreads, duplicates, and distributes a wide variety of correspondence, reports, notices, schedules, lists, forms, and other materials.
Assists in preparing Board agenda items in assigned area and provides supporting documents as necessary.
Receives mail and identifies and refers matters to the supervisor in order of priority

Enters, updates, corrects, and extracts information; maintains and generates reports from a database or network system.
Performs other duties related to the primary job duties.
The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties._

CORE COMPETENCIES:

Analyzing and Interpreting Data

Analyze data
Read reports
Draw meaning and conclusions from quantitative and/or qualitative data

Customer Focus

Attending to the needs and expectations of customer
Seeks information about the immediate and longer term needs of the customer
Anticipates what the customer may want or expect in a product or service
Works across organizational boundaries to meet customer needs**
Reading Comprehension
Understanding and using written information
Knows the meaning of printed words; comprehend the literal meaning of text

Professional and Technical Expertise

Knows the rudimentary concepts of performing the essential technical operations

Critical Thinking

Analytically and logically evaluates information to resolve problems
Follow guide, SOP or other step by step procedures for locating the source of a problem and fixing it
May detect ambiguous, incomplete, or conflicting information or instructions**
Attention to Detail
Focusing on the details of work content
Shows care and thoroughness in adhering to process and procedures that assure quality
Applies knowledge and skill in recognizing and evaluating details of work**:
Applies skilled final touches on products

**Using Tec