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    property administrative assistant - Saint Paul, United States - Minnesota Assistance Council for Veterans

    Minnesota Assistance Council for Veterans
    Minnesota Assistance Council for Veterans Saint Paul, United States

    2 weeks ago

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    Description

    Job Description

    Job DescriptionDescription:

    Department: Property Operations

    Reports To: Senior Property Manager

    Jobs Supervised: None

    Exempt: Yes

    Organization Overview:

    Minnesota Assistance Council for Veterans (MACV) is a statewide nonprofit organization with a mission to end Veteran homelessness in Minnesota. MACV provides comprehensive programs in the areas of housing, employment, and legal services to support Veterans and their families throughout Minnesota who are homeless or at risk of homelessness. MACV operates a budget over $17 million annually and has a team of approximately 120 employees throughout Minnesota. The organization has office locations throughout the state, with administrative functions centralized within a headquarters office based in St. Paul.

    MACV offers a competitive benefits package that includes healthcare coverage, dental, vision, life, STD and LTD insurance, generous paid time off, retirement benefits, 12 holidays per year, paid parental leave, paid family and medical leave, technology and wellness reimbursement programs, tuition reimbursement, continued professional development support, and more.

    Position Overview:

    The primary responsibility is to support the daily administration of operations of the site in order to provide a safe, well-maintained and socially healthy Permanent Supportive Housing community to Veterans exiting homelessness.

    ESSENTIAL FUNCTIONS

    Property Management Admin

    • Prepares leases, lease violations, move in and out check lists and other docs needed for the administrative functioning of the property
    • Reviews and saves camera footage when incidents are reported
    • Daily Camera Footage Review of Permanent Supportive Properties and Transitional Properties
    • Orders all Office/Cleaning Supplies on a Monthly basis for all MACV properties Statewide (PM's may send a monthly list)
    • Orders all Cleaning Supplies for Transitional Properties in the Metro

    Compliance

    • Maintains appropriate confidentiality
    • Enters all resident data and documents into Salesforce as needed

    Facilities

    • Works with Senior Facilities Manager to take on any administrative tasks assigned
    • Assist Property Operations with scheduling vendor appointments for all MACV properties statewide
    • After completion of Statewide Quarterly Maintenance Inspections, transferring the Inspection Checklists into the Work Order Excel Spreadsheet set up by the Senior Facilities Manager
    Requirements:

    MINIMUM REQUIREMENTS

    • Working knowledge of Microsoft Office Suite, Outlook and Excel.
    • Two years' experience in an administrative assistant or secretary role
    • Knowledge and experience of Veterans Services preferred
    • Knowledge and experience of systems relating to those experiencing homelessness in the State of MN preferred

    KNOWLEDGE, SKILLS AND ABILITIES

    • Ability to manage multiple projects or tasks.
    • Proficient office skills.
    • Willingness to learn.
    • Excellent communication and organizational skills.
    • Proficient on the computer.

    PHYSICAL REQUIREMENTS

    • Occasional lifting to 25 pounds
    • Ability to sit for up to 8 hours at a time.
    • Ability to type.
    • Walking and stair climbing.
    • Quiet to moderate noise level.

    Compensation details: Yearly Salary

    PI9b07a0d

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