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    Budget Coordinator - Los Angeles, United States - J. Paul Getty Trust The

    J. Paul Getty Trust The
    J. Paul Getty Trust The Los Angeles, United States

    3 weeks ago

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    Description


    Diversity, Equity, Accessibility, and Inclusion at Getty:Getty believes diversity, equity, accessibility and inclusion are essential to our excellence and to the execution of our mission.

    The Getty community values differences in the pursuit of inquiry and knowledge, mutual understanding, respect, trust, transparency, and cooperation.

    We are committed to creating a diverse and welcoming workplace that reflects the diversity of the communities we serve and includes individuals with diverse backgrounds and experiences.

    Individuals of color, women, LGBTQIA+, veterans and persons with disabilities are encouraged to apply.


    Job Summary:


    The Getty Research Institute (GRI) seeks a Budget Coordinator to monitor budgets and expenditures and perform associated duties for a variety of departments within the Collections & Discovery division, including the Chief Librarians Office, Research Services & Collections, Special Collections Management, Conservation & Preservation, Institutional Archives, and Associate Director, Collections & Discovery.

    Working closely with senior department managers, the GRIs Senior Budget Analyst and other members of the GRI Administration Department, the Budget Coordinator ensures that all aspects of the various department budgets and other duties are handled in accordance with established Getty Trust protocols and procedures.

    As this position works closely with a variety of supervisors and other staff on critical tasks with many deadlines and associated pressures, the successful candidate will enjoy interacting diplomatically with others and exude a calm, self-assured, and professional manner.


    Major Job Responsibilities:


    Applies comprehensive knowledge of budget review and evaluation to prepare budgets and updatesBudget coordination, preparation, and ongoing reviewCoordinates with various department heads and Senior Budget Analyst, reviews, evaluates, and completes budget proposals for the upcoming fiscal year, including complex travel spreadsheets for each department, and provides quarterly updatesTracks budget spending throughout fiscal year; prepares reclasses, prepares quarterly budget reports, ensures accurate maintenance of files and records, notes and evaluates and reports on discrepancies between budgets and actual expendituresInstalls and maintains budgetary controlsPurchasing, payment, and other contractual arrangementsDevelops, submits, and tracks requisitions, contracts, and other documents for the many activities of the various departments;coordinates and communicates between the requesting department(s), GRI administration, and Getty's centralized procurement officeSubmits purchase orders and pays invoices within assigned areasGetty Library Research Grants (LRG) fiscal managementWorks closely with the Chief Librarian throughout the year, participates in the entire LRG grant cycle and tracks and monitors grant amounts from various sourcesParticipates in the administrative work of the various Collections & Discovery departmentsMay help various staff assistants with travel and expense reportsMay provide backup for ordering suppliesMay help train junior administrative staffMay help coordinate temporary staff, including student workers, volunteers, internsOther duties as assignedQualifications:Bachelor's degree in Business, Accounting or Finance3-5 years experience in accounting or budgetingKnowledge, Skills and Abilities:Strong verbal and written communication skillsStrong math, reasoning and problem solving skillsStrong attention to detailAbility to work easily with a wide variety of staff at all levels within the GRI and throughout the GettyStrong computer skills and experience with office software, email applications and financial reporting systems applicationsBenefits and Perks:Here are just some examples that Getty offers/provides for full-time employees:Medical, Dental and Vision insurance coverage, starting on date of hire.

    Getty pays 75%-95% of the premium, depending on the plan selected.403(b) Employee Investment retirement plan with up to 5% Getty MatchGetty contribution of 6%, on behalf of employee, to 401(a) retirement accountEducational Assistance and professional developmentPaid Vacation, Sick and Personal Days12 Paid HolidaysMany positions have bi-weekly Off-FridaysOn
    • Site Fitness Center at Getty CenterCommunity service opportunitiesTo learn more about our comprehensive benefits and long list of perks, go to Getty HR .

    Equal Opportunity Employer:
    We are proud to be an equal opportunity employer.

    All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship or immigration status, color, disability, ethnicity, familial status, gender identity and/or expression, genetic information, marital status, national origin, race, religion, sex, sexual orientation, veteran status, or any other protected status.

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