- Paid Childcare Reimbursements up to $10k/year, per child.
- Paid Tuition Assistance up to $5,250/year
- Generous Medical, Dental, Vision and RX
- Free Healthcare through Marathon Health
- Pet Insurance
- Up to 5% Match Retirement Plan
- Generous Paid Time Off Programs & MORE
- Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
- Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
- Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
- Represents the executive by attending meetings in the executive's absence, speaking for the executive.
- Project manages full meetings and events lifecycle for the executive and/or department which may include ordering and laying out catering requests, processing table locations requests, cleanup, etc.
- Welcomes guests and customers by greeting them, in person or on the telephone, answering or directing inquiries.
- Maintains customer confidence and protects operations by keeping information confidential.
- Prepares reports by collecting and analyzing information.
- Provides historical reference by developing and utilizing filing and retrieval systems, recording meeting discussions.
- Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.
- Liaisons with the IAA Board of Directors to schedule meetings with the two Senior Directors.
- Contributes to team effort by accomplishing related results as needed.
- Other duties, as assigned.
- Graduation from an accredited business college or a four-year college or university with major course work in business, English or related fields would be considered an advantage.
- Minimum of seven to ten years' experience as an assistant to an executive.
- Possess excellent verbal and written skills.
- Possess professional demeanor in communication, image and dress.
- Possess excellent computer skills including, but not limited to the following Microsoft programs: Word, Excel, Outlook, PowerPoint, and Adobe Acrobat.
- Operate a motor vehicle with a valid driver's license.
- Operate a computer keyboard/calculator and various other office equipment.
- File/Store.
- Walk, sit, stand, stoop, bend, climb stairs, and lift up to 50 lbs.
- Read and comprehend.
- Comprehend, retain and follow oral and written instructions.
- Exercise good judgment and set priorities.
- Calculate and count.
- Work independently and as a team member, in an office environment with varied and detailed materials.
-
Executive Assistant
1 week ago
Ascension Indianapolis, United States Full timeDetails · Department: Operations Administration · Schedule: Monday - Friday, 8:00AM - 5:00PM · Hospital: Ascension St. Vincent · Location: Indianapolis, IN · Benefits · Paid time off (PTO) · Various health insurance options & wellness plans · Retirement benefits including ...
-
Executive Assistant
4 weeks ago
Corteva Agriscience Indianapolis, United States Full timeDescription · At Corteva Agriscience , you will help us grow what's next. No matter what your role, you will be part of a team that is building the future of agriculture – solving the world's food problems through innovation, technology, and putting people first. Corteva has an ...
-
Executive Assistant
5 days ago
MISO Carmel, United States Active - Full timeLocation: Carmel, IN · Do you anticipate and proactively address needs to provide excellent customer service to all internal and external customers at all levels or the organization? · Does the thought of interacting and collaborating with other MISO executive assistants, and oth ...
-
Executive Assistant
4 weeks ago
National FFA Indianapolis, United StatesJOB SUMMARY: · The Executive Assistant is pivotal in supporting the Chief Program Officer and leaders of the Programs and Events Division of the National FFA Organization. We seek an organized and adaptable Executive Assistant who will efficiently manage and coordinate various p ...
-
Executive Assistant
2 weeks ago
Simon Property Group Inc Indianapolis, United StatesJob Location: · Corporate Indianapolis · PRIMARY PURPOSE: This position is responsible for providing support in an administrative capacity for the Executive Vice-President for Simon Brand Ventures (SBV) and the Vice President of Financial reporting that supports SBV. This positio ...
-
Executive Assistant
2 weeks ago
MIBOR Indianapolis, United StatesJob Description · Job DescriptionWe are looking for a dynamic and well-organized individual to join our team The Executive Assistant to the Chief Executive Officer maximizes the CEO's reach through exceptional leadership, tactical ingenuity, and communication skills through close ...
-
Executive Assistant
4 weeks ago
Eastern Star Church Indianapolis, United StatesJob Type · Full-time · Description · OUR MISSION · The mission of the Eastern Star Church (ESC) ministry is evangelism and discipleship. We are committed to the great commission instituted by Jesus Christ which is to nurture and save souls (Matthew 28: Everything we do through th ...
-
Executive Assistant
2 weeks ago
National FFA Indianapolis, United StatesJob Description · Job DescriptionJOB SUMMARY: · The Executive Assistant is pivotal in supporting the Chief Program Officer and leaders of the Programs and Events Division of the National FFA Organization. We seek an organized and adaptable Executive Assistant who will efficientl ...
-
Executive Assistant
4 weeks ago
Federal Home Loan Bank of Indianapolis Indianapolis, United StatesDon't let our name scare you, we are not your average bank. · With nearly a century of service, FHLBI is one of 11 independent regional cooperative banks across the U.S. Simply put, we're a bank for banks, credit unions, community development financial institutions and insurers a ...
-
Virtual Executive Assistant
2 weeks ago
MCI, LC Indiana, United States Full timePOSITION OVERVIEW · We are seeking a highly organized, well-established, and detail-oriented Virtual Executive Assistant to join our remote team. As a Virtual Executive Assistant, you will perform a variety of high-level administrative tasks and support our company's senior-leve ...
-
The AES Corporation Indiana, United States Full timeAre you ready to be part of a company that's not just talking about the future, but actively shaping it? Join The AES Corporation (NYSE: AES), a Fortune 500 company that's leading the charge in the global energy revolution. With operations spanning 14 countries, AES is committed ...
-
Executive Administrative Assist
2 weeks ago
MAYS CHEMICAL CO Indianapolis, United StatesMays Chemical Company, Inc. is a fully integrated chemical distributor, recognized as an optimal source for chemicals, related raw materials, formulated products, and outsourcing services, currently seeking an Executive Administrative Assistant · The selected candidate will repo ...
-
Executive Assistant to the CEO
2 weeks ago
Emarsys Indianapolis, United StatesThis role focuses on the day-to-day management of the CEO and is an important partnership built on trust, and instrumental to overall business success. The Executive Assistant ensures that the CEO is - in the right place at the right time with the right people with the right expe ...
-
Executive Administrative Assist
3 weeks ago
Mays Chemical Co. Indianapolis, United StatesJob Description · Job DescriptionMaysChemical Company, Inc. is a fully integrated chemical distributor, recognized as an optimal source for chemicals, related raw materials, formulated products, and outsourcing services, currently seeking an Executive Administrative Assistant. · ...
-
Legal Executive Assistant
2 weeks ago
Law Office of Deidra Haynes Indianapolis, United StatesJob Description · Job DescriptionExecutive Assistant for a FAST GROWING law firm · Job Title: Executive Assistant · Company: The Law Office of Deidra Haynes · Location: Indianapolis, Indiana · About Us: · The Law Office of Deidra Haynes is a dynamic and innovative Law Firm dedica ...
-
Executive Administrative Assistant
2 weeks ago
Valenti Real Estate Indianapolis, United StatesJob Description · Job DescriptionIntrepid is a Professional Property Management Company with over 20 years of experience in the Affordable Housing Industry. · Job Title: Executive Assistant · Job Description: This position reports to the Chief Operating Officer and interfaces w ...
-
Executive Assistant and Office Manager
2 weeks ago
Alera Group Indianapolis, United StatesOVERVIEW · Vital Incite, an Alera Group Company is looking for an Executive Assistant/Office Manager to join their team · Are you looking to be part of a company where you have exciting opportunities to learn, grow and make a positive impact? · Join a team where each employee is ...
-
Executive Assistant, Office of the President
2 days ago
Butler University IN Indianapolis, United StatesPosition Overview · The Executive Assistant is an integral member of the Office of the President team, handling a wide range of administrative and operational responsibilities to cultivate a culture of exceptional customer service. This position provides an opportunity to work cl ...
-
Executive Assistant
4 weeks ago
Corteva Agriscience Indianapolis, United States· Who are we, and what do we do? · Corteva Agriscience is the largest pure-play Agricultural Solutions company in the world. With a focus on technology and innovative sustainable solutions, Corteva offers farmers the most complete and premium portfolio in the industry of seed, c ...
-
Executive Assistant
1 week ago
Heritage Environmental Services Indianapolis, United StatesJob Description · Job DescriptionJOB SUMMARY · The Executive Assistant supports executive leaders. The Executive Assistant will manage administrative functions for the team including calendar needs, travel, and necessary communications on behalf of the leaders. · Professionalism ...
Executive Assistant I - Indianapolis, United States - Indianapolis International Airport
Description
* #1 Airport in North America and Indiana Chamber's Best Places to WorkGENERAL SUMMARY
The Executive Assistant position provides administrative and clerical assistance to the Senior Directors of business units. This is a position requiring considerable initiative, independent thinking, good judgment, and discretion in all aspects of the position.
Duties include, but are not limited to:
screening calls, visitors, and mail; arranging appointments, meetings, and conferences; and aiding with special events.
The Executive Assistant must maintain appointment schedules, answer and follow up on requests for information, and assist with general public relations activities.
This position requires the employee to stay informed of all IAA policies, rules, and regulations. Work assignments may be received with only a broad statement of objectives and may be performed with minimal supervision.The Executive Assistant must be flexible regarding schedule and be able to multi-task and/or shift tasks and priorities as needed.
ESSENTIAL JOB RESPONSIBILITIES
Communications and Interaction with Others
The public, other departments, co-workers, board members, governmental agencies, airline officials, and assorted community leaders and business professionals.
Essential Functions
Enhances executive's effectiveness by providing information management support, representing the executive to others.
Executive Assistant Job Duties
WORK ENVIRONMENT