Jobs
>
executive assistant
>
Indianapolis

    Executive Assistant - Indianapolis, United States - MIBOR

    MIBOR
    MIBOR Indianapolis, United States

    3 weeks ago

    Default job background
    Description

    Job Description

    Job Description

    We are looking for a dynamic and well-organized individual to join our team The Executive Assistant to the Chief Executive Officer maximizes the CEO's reach through exceptional leadership, tactical ingenuity, and communication skills through close partnership with the CEO and the executive leadership team. Specifically, the Executive Assistant manages all day-to-day details such as scheduling, travel, meeting prep, certain special events, and general executive office management. This position also serves as a liaison to the MIBOR and MSC boards of directors and participates with senior management in driving the strategic direction of the organization. Most importantly, the Executive Assistant serves to enhance the CEO's effectiveness by ensuring alignment and accountability around organizational goals and critical business priorities.

    Specific Responsibilities:

    • Maximizes effectiveness of CEO
      • Helps CEO prioritize projects and business impacts.
      • Provides analysis, recommendations, and options regarding high impact decisions.
      • Manages CEO's brand and reputation.
      • Serves as a thought partner and strategic advisor to CEO – challenging ideas and offering a different perspective.
      • Preserves CEOs time by reading, researching, and routing correspondence; drafting documents; collecting and analyzing information. Prepares and initiates correspondence and reports, including drafting letters and responses to inquiries.
      • Communicates to CEO pertinent happenings, concerns, complaints, and events; links the Executive Officer to organizations departments.
      • Welcomes guests and customers by greeting them, in person or on the telephone, answering or directing inquiries.
      • Prepares and sends meeting notifications for committees for which the Executive Officer is responsible.
      • When needed, represents the CEO by attending meetings in the executive's absence, in certain situations speaking for the CEO.
      • Understands and monitors various IAR and NAR programs such as core standards, awards, elections, and business meetings.
      • Manages and coordinates staff recognition program and occasional special projects.
      • Maintain effective communications with leadership team, providing awareness of critical issues confronting projects/initiatives and of the action plans for addressing those issues.
      • At the highest levels, maintains confidence and protects operations by keeping information confidential.
      • Facilitates special projects and ensures action items are executed.
    • Acts as Liaison to the Board of Directors
      • Acts as the liaison by providing support to the Board of Directors.
      • Assists, serves, and cooperates with Board President, officers, and directors.
      • Plans and arranges the logistics of all Board meetings, provides regular communications with the Board of Directors.
      • Assists CEO in creation and distribution of Board meeting agenda, exhibits, and talking points.
      • Assists CEO in the planning and coordination of off-site Board of Director's planning retreat and management staff planning retreat.
      • Maintains official minutes of the Board of Directors and other official meetings and provides security for all files, legal, and historic documents.
    • Supports Executive Team (Management Team)
      • Partners closely with the CEO and the executive leadership team.
      • Promotes the successful planning and execution of key team priorities.
      • Supports and improves CEO and Executive Team effectiveness through the planning, prioritization and coordination of executive action items.
    • Provides Sophisticated Calendar Management
      • Schedules appointments to maximize time management for the CEO.
      • Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
      • Prioritizes inquires and requests while troubleshooting conflicts; makes judgements and recommendations to ensure smooth day-to-day engagements that maximizes the reach and effectiveness of the CEO.
      • Coordinates department calendars, prepares the master calendar for the organization and assists in setting up meetings.
    • General Administrative Duties
      • Makes travel arrangements and itineraries for the CEO, Board of Directors, as necessary.
      • Point of contact among executives, employees, members, and other external partners.
      • Prepares reports by collecting and analyzing information.
      • Prepares the Executive Office and Board of Directors' budget for approval of the Chief Executive Officer.
      • Provides historical reference by developing and utilizing filing and retrieval systems, recording meeting discussions.
      • Processes purchase orders, expense reports, credit cards statements and reimbursement forms monthly
      • Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
      • Is responsible for the annual submission of the NAR Core Standards certification.

    Competencies:

    • Attention to detail.
    • Strong interpersonal skills; professional countenance and demeanor
    • Flexible, organized, and able to deal diplomatically and collaboratively with a wide variety of individuals both within and outside the organization.
    • Outstanding organizational and time management skills
    • College degree preferred, 5-7 years of relevant experience in an administrative role, working with executives in the association management field a must.
    • Takes initiative.
    • Personal effectiveness/credibility and stress management/composure
    • Excellent communication skills; written, verbal, and listening.
    • Technical capacity/Microsoft Office familiarity
    • Can subscribe to MIBOR Values: Service, Excellence, Integrity, Collaboration and Family
  • Ascension

    Executive Assistant

    1 week ago

    Ascension Indianapolis, United States Full time

    Details · Department: Operations Administration · Schedule: Monday - Friday, 8:00AM - 5:00PM · Hospital: Ascension St. Vincent · Location: Indianapolis, IN · Benefits · Paid time off (PTO) · Various health insurance options & wellness plans · Retirement benefits including ...

  • MISO

    Executive Assistant

    6 days ago

    MISO Carmel, United States Active - Full time

    Location: Carmel, IN · Do you anticipate and proactively address needs to provide excellent customer service to all internal and external customers at all levels or the organization? · Does the thought of interacting and collaborating with other MISO executive assistants, and oth ...

  • Simon Property Group Inc

    Executive Assistant

    2 weeks ago

    Simon Property Group Inc Indianapolis, United States

    Job Location: · Corporate Indianapolis · PRIMARY PURPOSE: This position is responsible for providing support in an administrative capacity for the Executive Vice-President for Simon Brand Ventures (SBV) and the Vice President of Financial reporting that supports SBV. This positio ...

  • MCI, LC

    Virtual Executive Assistant

    2 weeks ago

    MCI, LC Indiana, United States Full time

    POSITION OVERVIEW · We are seeking a highly organized, well-established, and detail-oriented Virtual Executive Assistant to join our remote team. As a Virtual Executive Assistant, you will perform a variety of high-level administrative tasks and support our company's senior-leve ...

  • National FFA

    Executive Assistant

    3 weeks ago

    National FFA Indianapolis, United States

    Job Description · Job DescriptionJOB SUMMARY: · The Executive Assistant is pivotal in supporting the Chief Program Officer and leaders of the Programs and Events Division of the National FFA Organization. We seek an organized and adaptable Executive Assistant who will efficientl ...

  • Hays and Sons Construction Inc.

    Executive Assistant

    18 hours ago

    Hays and Sons Construction Inc. Indianapolis, United States

    Job Description · Job DescriptionWe are seeking a highly organized and proactive Executive Assistant to support our Executive team. The ideal candidate will be experienced in handling a wide range of administrative and executive support tasks, with the ability to work independent ...

  • The AES Corporation

    Executive Assistant, Transmission and Distribution

    2 weeks ago

    The AES Corporation Indiana, United States Full time

    Are you ready to be part of a company that's not just talking about the future, but actively shaping it? Join The AES Corporation (NYSE: AES), a Fortune 500 company that's leading the charge in the global energy revolution. With operations spanning 14 countries, AES is committed ...

  • Emarsys

    Executive Assistant to the CEO

    2 weeks ago

    Emarsys Indianapolis, United States

    This role focuses on the day-to-day management of the CEO and is an important partnership built on trust, and instrumental to overall business success. The Executive Assistant ensures that the CEO is - in the right place at the right time with the right people with the right expe ...

  • Indianapolis International Airport

    Executive Assistant I

    2 weeks ago

    Indianapolis International Airport Indianapolis, United States

    * #1 Airport in North America and Indiana Chamber's Best Places to Work · * Paid Childcare Reimbursements up to $10k/year, per child. · * Paid Tuition Assistance up to $5,250/year · * Generous Medical, Dental, Vision and RX · * Free Healthcare through Marathon Health · * Pet Insu ...

  • Mays Chemical Co.

    Executive Administrative Assist

    4 weeks ago

    Mays Chemical Co. Indianapolis, United States

    Job Description · Job DescriptionMaysChemical Company, Inc. is a fully integrated chemical distributor, recognized as an optimal source for chemicals, related raw materials, formulated products, and outsourcing services, currently seeking an Executive Administrative Assistant. · ...

  • Law Office of Deidra Haynes

    Legal Executive Assistant

    3 weeks ago

    Law Office of Deidra Haynes Indianapolis, United States

    Job Description · Job DescriptionExecutive Assistant for a FAST GROWING law firm · Job Title: Executive Assistant · Company: The Law Office of Deidra Haynes · Location: Indianapolis, Indiana · About Us: · The Law Office of Deidra Haynes is a dynamic and innovative Law Firm dedica ...

  • MAYS CHEMICAL CO

    Executive Administrative Assist

    2 weeks ago

    MAYS CHEMICAL CO Indianapolis, United States

    Mays Chemical Company, Inc. is a fully integrated chemical distributor, recognized as an optimal source for chemicals, related raw materials, formulated products, and outsourcing services, currently seeking an Executive Administrative Assistant · The selected candidate will repo ...

  • Valenti Real Estate

    Executive Administrative Assistant

    2 weeks ago

    Valenti Real Estate Indianapolis, United States

    Job Description · Job DescriptionIntrepid is a Professional Property Management Company with over 20 years of experience in the Affordable Housing Industry. · Job Title: Executive Assistant · Job Description: This position reports to the Chief Operating Officer and interfaces w ...

  • Butler University IN

    Executive Assistant, Office of the President

    3 days ago

    Butler University IN Indianapolis, United States

    Position Overview · The Executive Assistant is an integral member of the Office of the President team, handling a wide range of administrative and operational responsibilities to cultivate a culture of exceptional customer service. This position provides an opportunity to work cl ...

  • Alera Group

    Executive Assistant and Office Manager

    2 weeks ago

    Alera Group Indianapolis, United States

    OVERVIEW · Vital Incite, an Alera Group Company is looking for an Executive Assistant/Office Manager to join their team · Are you looking to be part of a company where you have exciting opportunities to learn, grow and make a positive impact? · Join a team where each employee is ...

  • Heritage Environmental Services

    Executive Assistant

    1 week ago

    Heritage Environmental Services Indianapolis, United States

    Job Description · Job DescriptionJOB SUMMARY · The Executive Assistant supports executive leaders. The Executive Assistant will manage administrative functions for the team including calendar needs, travel, and necessary communications on behalf of the leaders. · Professionalism ...

  • Cosgrove Partners

    Executive Assistant

    4 weeks ago

    Cosgrove Partners Indianapolis, United States

    Job Description · Job DescriptionPOSITION SUMMARY: · The Executive Assistant (EA) provides administrative support to the Founder. The EA must exercise good judgement in a variety of situations, with strong written and verbal communication skills, general administrative abilities, ...

  • Corteva

    Executive Assistant

    1 month ago

    Corteva Indianapolis, United States Full time

    At Corteva Agriscience, you will help us grow what's next. No matter what your role, you will be part of a team that is building the future of agriculture - solving the world's food problems through innovation, technology, and putting people first. Corteva has an exciting opportu ...

  • Norton Estate Planning & Elder Law Firm, LLC

    Executive Administrative Assistant

    3 weeks ago

    Norton Estate Planning & Elder Law Firm, LLC Indianapolis, United States

    Job Description · Job DescriptionAre you an excellent planner and organizer? · We're hiring an executive assistant to provide administrative support to our firm owner and the team. · Your role is key to ensuring plans are made, schedules are set, meetings happen on time, and info ...

  • The Ohio State University

    Executive Administrative Assistant

    1 week ago

    The Ohio State University Marion, United States

    · Screen reader users may encounter difficulty with this site. For assistance with applying, please contact hr- . If you have questions while submitting an application, please review these frequently asked questions . · Current Employees and Students: · If you are currently emp ...