- Efficiently manage calendars, appointments, and travel arrangements.
- Facilitate communication between leaders and internal/external stakeholders.
- Prepare, format, and proofread documents, reports, and presentations.
- Coordinate travel plans and accommodations for stakeholders.
- Assist in meeting preparation, minute-taking, and follow-up.
- Monitor and reconcile expense reports and assist with budget tracking.
- Anticipate the needs of executives and proactively identify opportunities to streamline processes and improve efficiency.
- Maintain the confidentiality of sensitive information.
- Conduct research and gather information as needed to support decision-making and strategic initiatives
- Collaborate with stakeholders to ensure seamless coordination and communication.
- Develop comprehensive project plans, timelines, and budgets.
- Allocate and manage program resources effectively.
- Foster positive relationships with program/project stakeholders.
- Maintain accurate program/project documentation and prepare progress reports.
- Ensure program/project deliverables meet quality standards.
- Collaborate with cross-functional teams for program/project success.
- Three to five years of relevant experience required.
- Proven experience as an executive assistant or program manager.
- Strong organizational and multitasking skills.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite and project management software.
- Ability to handle sensitive and confidential information.
- Strong problem-solving and decision-making abilities.
- Detail-oriented with a proactive approach to tasks.
- Flexibility and adaptability in a dynamic work environment.
- Strong interpersonal skills and the ability to work effectively in a team.
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Executive Assistant
1 week ago
Ascension Indianapolis, United States Full timeDetails · Department: Operations Administration · Schedule: Monday - Friday, 8:00AM - 5:00PM · Hospital: Ascension St. Vincent · Location: Indianapolis, IN · Benefits · Paid time off (PTO) · Various health insurance options & wellness plans · Retirement benefits including ...
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Executive Assistant
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MISO Carmel, United States Active - Full timeLocation: Carmel, IN · Do you anticipate and proactively address needs to provide excellent customer service to all internal and external customers at all levels or the organization? · Does the thought of interacting and collaborating with other MISO executive assistants, and oth ...
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Executive Assistant
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Simon Property Group Inc Indianapolis, United StatesJob Location: · Corporate Indianapolis · PRIMARY PURPOSE: This position is responsible for providing support in an administrative capacity for the Executive Vice-President for Simon Brand Ventures (SBV) and the Vice President of Financial reporting that supports SBV. This positio ...
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Hays and Sons Construction Inc. Indianapolis, United StatesJob Description · Job DescriptionWe are seeking a highly organized and proactive Executive Assistant to support our Executive team. The ideal candidate will be experienced in handling a wide range of administrative and executive support tasks, with the ability to work independent ...
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Virtual Executive Assistant
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MCI, LC Indiana, United States Full timePOSITION OVERVIEW · We are seeking a highly organized, well-established, and detail-oriented Virtual Executive Assistant to join our remote team. As a Virtual Executive Assistant, you will perform a variety of high-level administrative tasks and support our company's senior-leve ...
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MIBOR Indianapolis, United StatesJob Description · Job DescriptionWe are looking for a dynamic and well-organized individual to join our team The Executive Assistant to the Chief Executive Officer maximizes the CEO's reach through exceptional leadership, tactical ingenuity, and communication skills through close ...
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The AES Corporation Indiana, United States Full timeAre you ready to be part of a company that's not just talking about the future, but actively shaping it? Join The AES Corporation (NYSE: AES), a Fortune 500 company that's leading the charge in the global energy revolution. With operations spanning 14 countries, AES is committed ...
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Executive Assistant I
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Indianapolis International Airport Indianapolis, United States* #1 Airport in North America and Indiana Chamber's Best Places to Work · * Paid Childcare Reimbursements up to $10k/year, per child. · * Paid Tuition Assistance up to $5,250/year · * Generous Medical, Dental, Vision and RX · * Free Healthcare through Marathon Health · * Pet Insu ...
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Executive Administrative Assist
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MAYS CHEMICAL CO Indianapolis, United StatesMays Chemical Company, Inc. is a fully integrated chemical distributor, recognized as an optimal source for chemicals, related raw materials, formulated products, and outsourcing services, currently seeking an Executive Administrative Assistant · The selected candidate will repo ...
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Legal Executive Assistant
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Law Office of Deidra Haynes Indianapolis, United StatesJob Description · Job DescriptionExecutive Assistant for a FAST GROWING law firm · Job Title: Executive Assistant · Company: The Law Office of Deidra Haynes · Location: Indianapolis, Indiana · About Us: · The Law Office of Deidra Haynes is a dynamic and innovative Law Firm dedica ...
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Executive Administrative Assist
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Mays Chemical Co. Indianapolis, United StatesJob Description · Job DescriptionMaysChemical Company, Inc. is a fully integrated chemical distributor, recognized as an optimal source for chemicals, related raw materials, formulated products, and outsourcing services, currently seeking an Executive Administrative Assistant. · ...
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Executive Assistant to the CEO
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Emarsys Indianapolis, United StatesThis role focuses on the day-to-day management of the CEO and is an important partnership built on trust, and instrumental to overall business success. The Executive Assistant ensures that the CEO is - in the right place at the right time with the right people with the right expe ...
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Executive Administrative Assistant
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Complete Staffing Solutions Indianapolis, United StatesJob Description · Job DescriptionThis is more of a true Executive Assistant role, and they'd be open to profiles without Legal experience. Want the calendaring/events/travel, and a career EA, not someone looking to go to law school, etc. Targeting $70-90k, but open to $100k for a ...
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Executive Assistant and Office Manager
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Executive Assistant, Office of the President
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Butler University IN Indianapolis, United StatesPosition Overview · The Executive Assistant is an integral member of the Office of the President team, handling a wide range of administrative and operational responsibilities to cultivate a culture of exceptional customer service. This position provides an opportunity to work cl ...
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Executive Assistant
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Executive Assistant
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Executive Assistant
1 month ago
Corteva Indianapolis, United States Full timeAt Corteva Agriscience, you will help us grow what's next. No matter what your role, you will be part of a team that is building the future of agriculture - solving the world's food problems through innovation, technology, and putting people first. Corteva has an exciting opportu ...
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Executive Administrative Assistant
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Norton Estate Planning & Elder Law Firm, LLC Indianapolis, United StatesJob Description · Job DescriptionAre you an excellent planner and organizer? · We're hiring an executive assistant to provide administrative support to our firm owner and the team. · Your role is key to ensuring plans are made, schedules are set, meetings happen on time, and info ...
Executive Assistant - Indianapolis, United States - National FFA
Description
Job Description
Job DescriptionJOB SUMMARY:
The Executive Assistant is pivotal in supporting the Chief Program Officer and leaders of the Programs and Events Division of the National FFA Organization. We seek an organized and adaptable Executive Assistant who will efficiently manage and coordinate various programs and initiatives. The ideal candidate should be a highly organized, proactive, and detail-oriented professional who can effectively handle administrative responsibilities and excel in managing programs/projects from inception to completion.
ESSENTIAL FUNCTIONS:
EDUCATION:
Bachelor's degree or equivalent experience required.
EXPERIENCE