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    Human Resources Coordinator - Chicago, United States - Workday

    Workday
    Workday Chicago, United States

    1 week ago

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    Description


    DepartmentPSD StaffAbout the DepartmentThe Physical Sciences Division has a rich history of advancing and defining new fields of discovery in the physical sciences and mathematics, and this tradition of innovation continues today.

    Our inquiry and impact spans from the edge of the observable universe to human-computer interaction, from biophysical materials science to the geologic record of seawater composition, from gravitational waves to geometric flows, and beyond.

    The division includes the academic departments of Astronomy & Astrophysics, Chemistry, Computer Science, Geophysical Sciences, Mathematics, Physics, and Statistics.

    In addition, PSD includes a number of interdisciplinary research institutes and centers, including the Enrico Fermi Institute, the James Franck Institute, and the Institute for Biophysical Dynamics.

    This position is focused on grants & contracts administration for the department of Chemistry, with many of Chemistrys faculty also appointed in one or more institutes.

    Many of our scientists have joint appointments at the Fermi National Accelerator Laboratory and Argonne National Laboratory as well as joint affiliations with other Chicago-based research institutions such as the Toyota Technological Institute of Chicago, Adler Planetarium, the Museum of Science and Industry, and the Field Museum.

    Our students build connections with world-leading scientists, collaborate across disciplines, and enjoy the dynamic Chicago and University.

    Job SummaryThe Human Resources Coordinator provides general human resources support to ensure the HR team can provide timely, responsive service in support of the Physical Sciences Divisions mission and goals.

    Under supervision, provides routine human resources support to units within the Division.

    ResponsibilitiesUnder the supervision of the Director, provides support for Departments and Institutes within the PSD by assisting with HR-related issues, including job descriptions, recruitment, employment, onboarding, and terminations.

    Assists the HR team with data change updates, terminations, and new hire onboarding.
    Supports the timely onboarding of staff including the I-9 verification process.

    Supports all aspects of talent acquisition for the PSD including assisting with creating and formatting job descriptions, advertising positions, phone screening applicants, checking references, and maintaining appropriate human resources data and records.

    Runs and distributes various Workday reports for the Division.
    Maintains and updates the PSD Human Resources web pages.
    Assists with communicating Human Resources and Payroll updates to the broader PSD community.
    Assists with troubleshooting routine issues related to hiring, onboarding, payroll, and benefits.
    Proofreads job descriptions and other HR documentation developed by the departments or colleagues.
    Assists with the development of training materials, checklists, and workflows for standard HR processes. Coordinates training sessions.
    Assists with ad-hoc HR projects.

    Assists with communication and tracking regarding the Universitys mandatory trainings, communicating with those who have not completed the training and creating reminder presentations for various stakeholders.

    Collaborates with the PSD HR team on information management, process improvement, absence management and visa request activities.
    Provides backup to the HR team in their absence.
    Maintains a high degree of confidentiality.

    Provides business support for the human resources function, acting as an initial point of contact for employees in the unit, onboarding new hires, and serving as an informal resource to other team members.

    Provides a general explanation of benefits to new employees along with a complete benefits package with a limited degree of supervision.

    May assist the unit HR staff in coordination staff or recruitment efforts.
    Performs other related work as needed.


    Minimum QualificationsEducation:


    Minimum requirements include vocational training, apprenticeships or the equivalent experience in related field (not typically required to have a four-year degree).


    Work Experience:
    Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline.

    Certifications:

    Preferred QualificationsExperience:
    Experience working in a university environment

    Technical Skills or Knowledge:


    Strong and broad software knowledge and usage including: word processing, database, spreadsheet, e-mail, and web, as well as a strong knowledge of Microsoft O365.Preferred CompetenciesStrong customer service skills and ability to interact with and serve a diverse population with tact, courtesy, clarity, and diplomacy.

    Excellent organizational and communication skills.
    Project management experience, including developing timelines and successfully completing projects.
    Pull reports and analyze data in excel.
    Juggle competing deadlines and prioritize.
    Excellent problem-solving skills.
    Handle sensitive and confidential situations and information with absolute discretion.
    Take initiative and organize and complete projects with minimal supervision.
    Attention to detail required.
    Write and edit standard documents such as job descriptions, training materials, or offer letters with minimal oversight.

    Application DocumentsResume (required)Cover Letter (preferred)References (preferred)When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.

    Job FamilyHuman ResourcesRole ImpactIndividual ContributorFLSA StatusNon-ExemptPay FrequencyBiweeklyScheduled Weekly Hours37.5Benefits EligibleYesDrug Test RequiredNoHealth Screen RequiredNoMotor Vehicle Record Inquiry RequiredNoPosting StatementThe University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, national or ethnic origin, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law.

    For additional information please see the University's Notice of Nondiscrimination.

    Staff Job seekers in need of a reasonable accommodation to complete the application process should call or submit a request via Applicant Inquiry Form.

    We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

    All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment.

    Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

    The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information.


    The Report can be accessed online at:
    . Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.#J-18808-Ljbffr
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