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    Senior Analyst - Irvine, United States - GLOVIS America, Inc.

    GLOVIS America, Inc.
    GLOVIS America, Inc. Irvine, United States

    1 week ago

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    Description
    Job Details

    Job Location
    Irvine Headquarters - Irvine, CA

    Remote Type
    Hybrid

    Position Type
    Full Time

    Education Level
    High School/G.E.D

    Travel Percentage
    Rarely

    Job Shift
    1st

    Job Category
    Logistics

    Description

    About Hyundai GLOVIS America Inc.

    GLOVIS America, Inc. is a third-party logistics provider headquartered in Irvine, CA. Since our inception in 2002, we are committed to delivering our customers products via truck, rail, or ocean vessel throughout the U.S., Canada, and Mexico. Glovis America makes every effort to exceed standards by providing quality service to our customers and vendors of the automotive, freight forwarding, parts distribution, used car, and fuel industries. We cater logistics strategies and processes to our customers' needs by utilizing the latest information systems and advanced technologies.

    Summary

    The Senior Analyst, Rail Operations will be responsible for supporting the GLOVIS Rail Transportation Network by creating specific reports and conducting in-depth analysis that will lead to better overall optimization. The Senior Analyst will work with rail vendors on a daily basis and ensure data transmissions are received in ITMS system promptly and correctly. Analyst will also ensure timely payment to our rail vendors by resolving audit holds. Furthermore, the position will regularly report to our customers with any reports and information when requested.

    Responsibilities
    • Process and audit invoices from rail vendors, both manual and EDI
      • Research, analyze, and resolve discrepancies with rail carriers resulting from audit holds
      • Review manual invoices and backup data for exactness and ensure proper documentation/approvals are provided
      • Troubleshoot invoicing and waybill/delivery file transmission issues for the vendors, identifying root cause errors
      • Work closely with our IT department to help resolve outstanding invoices from rail vendors
      • Work closely with our finance department to make sure vendors invoices are paid in a timely manner
      • Manage billing aging and ensure AP accounts with rail vendors are current
      • Work closely with billing department to help monitor and track missing waybill/shipping records on vehicles and communicate to vendors to submit
      • Review and analyze rail AR accounts and make sure GLOVIS is receiving payments accordingly
    • Create railcar delay reports for customers daily
      • Monitor dwell time, ensuring vehicles are unloaded in a timely manner. Research delays and provide status updates on all aged vehicles
      • Communicate with the customers and rail vendors on any potential issues
      • Request shipment reports and ETAs from rail vendors to report to our customers
      • Calculate allocation of permits for embargo rail ramps and distribute them to various port locations
      • Assist with land bridge projects as well as upcoming projects
      • Manage rail pipeline report and work alongside VL rail ramp team members to provide unloading ETAs
    • Other Duties as Assigned
      • Support in special projects and other duties as assigned
      • Create ad-hoc reports
    Compensation Range

    $55,000- $65,000 Annually (Subject to Compensation Study Upon Candidate Selection)

    Benefits of working at Hyundai GLOVIS America Inc.
    • Medical Insurance
    • Vision Insurance
    • Dental Insurance
    • Health Care & Dependent Care Flexible Spending Accounts (FSA)
    • Basic Life and AD&D as well as Short and Long Term Disability
    • Paid Vacation, Holidays, and Sick leave
    • Pet Insurance
    • Hospital and Critical Illness Insurance
    • Wellness Program and Gym Reimbursement*
    • 401(k) with Generous Matching
    • Referral Bonuses*
    • Auto Allowance*
    • Quarterly Employee Lunches, Summer Refreshments, and Monthly Team Building Activities*
    • Discretionary Bonuses*
    • Tuition Reimbursement*
    *Benefits may vary by location. All benefits pursuant to Company policy

    Qualifications

    Skills
    • Must possess communication, planning, organizational, time management, and critical thinking skills Required
    • Interpersonal skills to effectively communicate with different departments along with current and future customers Required
    • Ability to logically and systematically work through problems Required
    • Proficient with Microsoft Office (Excel, Word, Outlook, Power Point), web navigation, file management, and general PC system Required
    • Must be able to use logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems Required
    Education & Experience
    • High School Diploma/G.E.D Required
    • 2 years of experience in Billing, Logistics, Operations, Customer Service, or Transportation Required
    Physical Requirements
    • Ability to sit in front of a desk and/or in front of the computer for long periods
    • Repetitive use of hand/grasping product, writing, and typing
    • Stand/walk
    Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.

    Working and Environmental Conditions

    The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
    • Typical office environment with low-level noise exposure
    • This position will be located in the Irvine, CA office
    • Communication with employees and field partners will be primarily conducted via phone and email
    The above statements are intended to describe the general nature of work performed by employees assigned to this position. They are not intended to be a complete list of all job duties performed by persons in the position. Glovis America reserves the right to revise or amend duties at any time as the needs of the company and requirements of the job change.
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