Jobs
>
New York City

    Admin Assistant-Administration - New York, United States - Urban Pathways, Inc.

    Urban Pathways, Inc.
    Urban Pathways, Inc. New York, United States

    2 weeks ago

    Default job background
    Description

    Job Description

    Job Description

    Hourly rate commensurate with experience.

    Join UP We are lighting the path home, one person at a time.

    About Urban Pathways

    Since 1975, Urban Pathways has engaged New York City's most vulnerable residents, people on the streets or in areas unfit for human habitation, "lighting the path home, one person at a time." Urban Pathways is a catalyst for transformative change in the lives of unhoused adults, empowering them to discover their inherent strengths and abilities. We provide essential support and foster an environment where individuals can redefine their narratives and become their best selves.

    Responsibilities

    Reporting to the Program Director, the Administrative Assistant performs clerical, fiscal, personnel, administrative, computer and facility related tasks to support program needs and operations.

    • Prepares, maintains, and submits all purchase orders, check requests, and expense reports to the Finance Department in accordance with Urban Pathways, funding and regulatory agency requirements and guidelines.
    • Ensures accountability in the purchasing of supplies and keeps expenditures within budgetary limitations.
    • Orders and maintains inventory of all program supplies and equipment.
    • Maintains accurate record-keeping of all client data, personnel files, purchase orders, and inventory.
    • Administers petty cash, metro card and other funds for the program in accordance with Urban Pathways policies and procedures.
    • Assists the Program Director and/or Director of Social Services to prepare client financial transactions (e.g. rent collection, client banking, billing etc.) for submission to the Finance Department in accordance with Urban Pathways, funding and regulatory agency requirements and guidelines.
    • Ensures telephone equipment, fax machine, telephone monitoring equipment, and copying machine are in working order. Serves as the program's liaison with the organization's IT company to troubleshoot and resolve computer issues as needed. Reports any malfunction of office equipment to the Program Director/Director of Operations and arranges for vendor services and/or repair.
    • Coordinates organizational and program activities including special events, as needed.
    • Sorts, distributes and maintains daily log of all incoming and outgoing mail as indicated in Urban Pathways policies and procedures.
    • Prepares reports, correspondence, memos, etc., for the senior program personnel.
    • Prepares and maintains minutes of staff and other meetings as assigned.
    • Maintains the monthly activities calendar and weekly staffing schedules, including Program Director appointments.
    • Manages and distributes staff paychecks.

    Qualifications

    • High School Diploma, GED or equivalent required. Bachelor's degree preferred.
    • Administrative experience a plus.
    • Experience with the homeless, people with mental health condition and substance abuse population preferred.
    • Strong written and verbal communication skills.
    • Strong computer skills and knowledge of Microsoft Office (e.g. Word, Outlook, Excel etc.).
    • Foreign languages a plus.

    Urban Pathways offers a comprehensive benefits package designed to support the well-being and professional growth of our employees.

    These benefits include:

    • Healthcare Coverage: Medical, dental, and vision insurance plans to keep you and your family in good health.
    • Retirement Savings: A 403(b) plan and a 401(a) with employer annual contribution to help you plan for a secure financial future.
    • Paid Time Off: Generous paid time off, including vacation, holidays, and personal days.
    • Professional Development: Opportunities for continuous learning and professional development to enhance your skills and advance your career.
    • Flexible Work Arrangements: Work-life balance is important to us, and we offer flexible work arrangements to accommodate your needs.
    • Wellness Programs: Employee wellness programs, including fitness initiatives and mental health support.
    • Employee Assistance Program (EAP): Confidential counseling and support services for personal or work-related issues.
    • Employee Recognition: Recognition programs to celebrate and reward outstanding contributions.
  • The Center For Family Support INC

    Admin Assistant

    3 weeks ago

    The Center For Family Support INC New York, United States

    The Center for Family Support (CFS) mission is to provide support and assistance to individuals with developmental and related disabilities. We are the first agency in New York to achieve the Council on Quality and Leadership Certification (CQL). By achieving this certification, ...

  • Robbie and co

    Admin Assistant

    2 weeks ago

    Robbie and co New York, United States

    Multitasking, Upbeat attitude, Professionalism, Politeness, Accuracy, Preparedness, Responsiveness, and Comfort with computers. Here are some specific responsibilities of an administrative assistant: · - Answering and directing phone calls · - Assisting in the preparation of regu ...

  • Q2A Media Services Pvt Ltd

    Admin Assistant

    2 days ago

    Q2A Media Services Pvt Ltd New Holland, United States

    **Admin Assistant** · **Location: Onsite in New Holland, PA** · **Hours: 8a-5p** · **Duration: 6 months+** · **Responsibilities**: · - Serve as point of contact for customers. · - Manage and distribute sales related information within the office between internal and external cust ...

  • Pikessoft

    Admin Assistant

    1 day ago

    Pikessoft New York, United States

    We are an innovative and dynamic company, currently in the midst of an exciting phase of expansion. As we prepare to open our new office in the vibrant heart of New York, we are seeking to recruit a dedicated individual for the role of **Administrative Assistant**. · We value **s ...

  • Resource-Trac

    Admin Assistant

    2 days ago

    Resource-Trac New Holland, United States

    Responsibilities: · - Serve as point of contact for customers. · - Manage and distribute sales related information within the office between internal and external customers. · - Schedule meetings and take detailed notes for post meeting summary. · - Maintain metrics (KPIs) for al ...

  • Columbia Memorial Health

    Admin Assistant

    2 weeks ago

    Columbia Memorial Health Hudson, United States

    **ADMIN ASSISTANT **: · **Posted on**: April 19, 2024 · **Department**: PSYCH SERVICES · **Division**: NURSING · **Full-time / Part-time**: PD · **Shift**: VARIOUS · Position Requirements: · Education/minimum experience: High School Graduate; Associates Degree in · Secretarial Sc ...

  • Staff Today Inc

    Project Admin Assistant

    2 weeks ago

    Staff Today Inc New York, United States

    Health Advocates Network is currently seeking a **Project Admin Assistant** to work at a facility in **New York, NY.** **These are _registry_ positions with our company. · **Pay Rate**:$23 / hour · **Shift details**: · - M-F hours per week · **Knowledge, Skills and Abilities**: · ...

  • Pawlicy Advisor

    Administrative Assistant

    2 weeks ago

    Pawlicy Advisor New York, United States

    We're looking for an experienced, engaging, highly organized, tech-savvy, Administrative Assistant preferably with startup or tech experience to join our team. Our current team has expanded and so has the workload You will manage a wide variety of administrative tasks and project ...

  • The Sleepy Tooth Group

    Administrative Assistant

    2 weeks ago

    The Sleepy Tooth Group Newark, United States

    Bear-Glasgow Dental is looking for an Administrative Assistant to join our growing team. If you are an administrative professional and seeking a new challenge, or a current dental admin looking for greater growth opportunity and career support, then this ad is for you. We provide ...

  • NYC Careers

    Administrative Assistant

    2 weeks ago

    NYC Careers Manhattan, United States

    **Administrative Assistant - SEHD**: · - Apply**Administrative Assistant - SEHD**: · - Agency: ADMIN TRIALS AND HEARINGS · - Posted on: 04/23/2024- Job type: Full-time · Location · MANHATTAN · - Title Classification: Exam may be required · Department · Hearing Division MA · - Sal ...

  • Anywhere Real Estate

    Administrative Assistant

    3 weeks ago

    Anywhere Real Estate New York, United States

    We are seeking an Administrative Assistant to support one of our offices in the Manhattan Market. This position will provide general administrative support to the Senior Managing Directors and Agents. This opening requires in person work in the office; Monday to Friday from 9 am ...

  • Intellipro Group Inc

    Admin Assistant

    1 week ago

    Intellipro Group Inc Jersey City, United States

    **Job Title**:Administrative Assistant II · **Position Type**:7+ Month Contract · **Location**:Jersey City, NJ (3 days in office 2 days WFH) · **Salary Rate**:$24 per hour (USD) · **Job ID#**:139313 · **Job Summary (Responsibilities and Requirements)**: · - Assisting employers by ...

  • Nike

    Soho - Accounting/admin Assistant (Store Admin

    3 weeks ago

    Nike New York, United States

    Become a Part of the NIKE, Inc. Team · NIKE, Inc. does more than outfit the world's best athletes. It is a place to explore potential, obliterate boundaries and push out the edges of what can be. The company looks for people who can grow, think, dream and create. Its culture thri ...

  • Thornton Tomasetti

    Administration Assistant

    3 weeks ago

    Thornton Tomasetti New York, United States

    Thornton Tomasetti applies engineering and scientific principles to solve the world's challenges. An independent organization of creative thinkers and innovative doers collaborating from offices worldwide, our mission is to bring our clients' ideas to life and, in the process, la ...

  • Reality Defender

    Administrative Assistant

    2 weeks ago

    Reality Defender Manhattan, United States

    **About Reality Defender**: · Reality Defender is a groundbreaking security platform offering comprehensive deepfake detection. A Y Combinator graduate, Comcast NBCUniversal LIFT Labs alumni, and backed by DCVC, Reality Defender's proactive deepfake and AI-generated content detec ...

  • NYS Office of Mental Health

    Administrative Assistant 1/administrative Assistant

    2 weeks ago

    NYS Office of Mental Health New York, United States

    If you value job security, work life balance, and opportunities for growth, join us at the New York State Office of Mental Health as an Administrative Assistant 1 to receive all of that and more · **Who We Are**: · New York State has a large, multi-faceted mental health system th ...

  • Asian American Federation

    Administrative Assistant

    3 weeks ago

    Asian American Federation New York, United States

    The Asian American Federation (AAF), founded in 1989, is New York City's most powerful leadership voice for better policies, services, and funding that lead to more justice and opportunity for Asian New Yorkers. Our mission is to raise the influence and well-being of the pan-Asia ...

  • AECOM

    Administrative Assistant

    2 weeks ago

    AECOM Newark, United States

    **Company Description** Work with Us. Change the World.** · At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world' ...

  • Ameriprise Financial

    Administrative Assistant

    3 weeks ago

    Ameriprise Financial York, United States

    **Position title: Entry-level Administrative assistant** · Step into an instrumental role. Help conduct the smooth operation of a fast-paced—and friendly—financial planning office. Work as an employee of an independent advisor franchisee with a financial advisory practice of Amer ...

  • Asian American Federation

    Administrative Assistant

    3 weeks ago

    Asian American Federation New York, United States

    Founded in 1989, the Asian American Federation (AAF) is one of the strongest leadership voices advocating for better policies, services, and funding that lead to more justice and opportunity for Asian immigrants, one of the most historically under-resourced communities in New Yor ...