Information Management Intern - New York, United States - UNDSS - Department of Safety and Security

Description

Work Location

In-Person/Remote

Expected duration

3 to 6 months

Duties and Responsibilities

The United Nations Department of Safety and Security (UNDSS) is responsible for providing leadership, operational support and oversight of the United Nations Security Management System (UNSMS) globally.

As a global leader in security risk management principles, UNDSS enables the safe and effective delivery of United Nations programmes and activities in the most complex and challenging environments, while maximizing precious resources.

To this end, the work of the Department is aligned under a clear mission, to enable United Nations system programme activities through trusted security leadership and solutions.

This is a unique opportunity to join a diverse, dynamic and exciting organization gaining unique and valuable experience where security provides great value.

Besides the opportunity to gain new skills and further advance security expertise, this position offers a fulfilling environment that gives you satisfaction by contributing directly or indirectly to peace and security, human rights and achievement of the Sustainable Development Goals.

Simply, all humanity will be benefiting from your work. Together, we can make the world a better place.

For more information on the Department, and how we make an impact on the world in enabling the achievement of SDGs, visit:
This internship opportunity is located in the Office of the Under-Secretary-General (OUSG), in the Strategic Planning Service (SPS), in the Strategic Planning Unit (SPU), within UNDSS. The role of SPU is to support Senior Management on key substantive issues related to strategic planning of the Department. SPS contributes to UNDSS' efforts to enable the implementation of the United Nations mandate while ensuring safety and security of United Nations personnel. The duration of the internship is for a period of three (3) to six (6) months, depending on the needs of the Department. The internship is UNPAID and full-time. Interns work five days (35 hours) per week under the supervision of a staff member in the office to which they are assigned. This internship is designed to be in person and full-time (35 hours or more). It may be adjusted to part-time (less than 34 hours) upon request of the successful candidate. The internship can be adapted to accommodate hybrid arrangements (20 hours per week), on an exceptional basis.

Within assigned authority, the intern is expected to undertake the following duties:

• Support in a review of available documents and research to contribute to the development and management of the Department's corporate key performance indicators (KPI);
• Help build, process, organize and transcribe structured surveys to support evidence-based decision-making and internal consensus building;
• Support and assist the team with the development of dashboards and visualizations for senior managers and provide user support;
• Assist with ad-hoc analysis and reporting needs by helping validate, process and organize datasets;
• Assist in the maintenance of the Performance Measurement Dashboard on a regular basis;
• Support the transition to more automated, sustainable and robust data pipelines in the Microsoft Azure cloud environment;
• Assist in the implementation of Strategic Foresight briefs when required;
• Conduct research, compile information from different sources and assist with preparation of background documents as requested;
• Assist in preparing for meetings with partners;
• Contribute to data entry, updating database and programme related documents;
• Assist in editing and revision of reports, briefs and other documents as needed;
• Assist in drafting correspondence, talking points, reports and presentations;
• Assist with preparation and dissemination of materials including meeting notes and reports;
• Fulfill other duties as required.

Qualifications/special skills

To qualify for an internship with the United Nations Internship Programme, the followingcconditions must be met: (a) be enrolled in a graduate school programme (second university degree or equivalent, or higher); (b) be enrolled in the final academic year of a first university degree programme (minimum Bachelor's level or equivalent); or (c) have graduated with a university degree (as defined above).

OFFICIAL WRITTEN PROOF FROM THE UNIVERSITY SUPPORTING ONE OF THE ABOVE POSSIBILITIES MUST BE ATTACHED TO THE INSPIRA APPLICATION. 1. Be computer literate and proficient in standard software applications (e.g., MS Office 365 or similar). 2.

Have a demonstrated keen interest in the work of the United Nations and have a personal commitment to the ideals of the Charter.

3.

Have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which include willingness to try and understand and be tolerant of differing opinions and views.

4. Ability to manage multiple tasks and adhere to deadlines.

Languages

English and French are the working languages of the United Nations Secretariat. For the internship advertised, fluency in English (both oral and written) is required.

Additional Information

A completed online application (Cover Note and Candidate Profile) is required. Incomplete applications will not be reviewed. Due to the high volume of applications received, we can ONLY contact successful candidates.

The Cover Note must include the following:

• Title of degree you are currently pursuing;
• Graduation Date (When will you be/have graduating/graduated from the programme);
• IT skills and programmes that you are proficient in;
• Top three areas of interest;
• Explain why you are the best candidate for this specific internship;
• Explain your interest in the United Nations Internship Programme. In your online Candidate Profile, be sure to include all past work experiences, IT skills and three references.

Additionally, all interns must adhere to the following:

• A person who is the child or sibling of a staff member shall not be eligible to apply for an internship at the United Nations. An applicant who bears a relationship to a staff member or any other family relationship may be engaged as an intern, provided he or she shall not be assigned to the same work unit of the staff member nor placed under the direct or indirect supervision of the staff member. For purposes of this instruction, "child" means (i) the child of a staff member. (ii) the child of the spouse of a staff member (stepchild); and (iii) the spouse of a child of a staff member or a staff member's spouse (son- or daughter-in-law). "Sibling" includes the child of both or either parent of a staff member and the child.
• Observe all applicable rules, regulations, instructions, procedures, and directives of the Organization notwithstanding their status as described in section 4 of the UN Internship Programme Administrative Instructions ST/AI/2000/9 & ST/AI/2005/11.
• Provide the receiving departments/offices with a copy of all materials prepared by them during the internship. The UN shall be entitled to all property rights, including but not limited to patents, copyrights, and trademarks, regarding material which bears a direct relation to or is made in consequence of, the services provided under the internship. At the request of the UN, the interns shall assist in securing such property rights and transferring them to the UN in compliance with the requirements of the applicable law.
• Respect the impartiality and independence required of the UN and of the receiving department/office and shall not seek or accept instructions regarding the services performed under the internship agreement from any Government or from any authority external to the UN.
• Unless otherwise authorized by the appropriate official in the receiving department/office, they may not communicate at any time to the media or to any institution, person, Government or any other external source any information which has become known to them by reason of their association with the UN or the receiving department/office, that they know or ought to have known has not been made public. They may not use any such information without the written authorization of the appropriate official, and such information may never be used for personal gain. These obligations also apply after the end of the internship with the UN; and refrain from any conduct that would adversely reflect on the UN or on the receiving department/office and will not engage in any activity which is incompatible with the aims and objectives of the UN.
• Full provisions related to the conditions and terms of the United Nations Internship Programme can be accessed on the following link:

Intern Specific text

Interns are not financially remunerated by the United Nations. Costs and arrangements for travel, visas, accommodation and living expenses are the responsibility of interns or their sponsoring institutions.

Interns who are not citizens or permanent residents of the country where the internship is undertaken, may be required to obtain the appropriate visa and work/employment authorization.

Successful candidates should discuss their specific visa requirements before accepting the internship offer.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING).

THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS' BANK ACCOUNTS.