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    Administrative Assistant - Milwaukee, United States - One Source Staffing, Inc

    One Source Staffing, Inc
    One Source Staffing, Inc Milwaukee, United States

    3 weeks ago

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    Description

    The overall purpose of the Administrative Program Assistant in the Transition in Place (TIP) program is to provide administrative and programmatic support to the TIP program and the VP of Housing and Development. They are responsible to ensure the effective and efficient operation of the TIP program and need an extraordinary attention to detail.

    Duties and Responsibilities:

    1. Assist the VP with all aspects of the VP's responsibilities as requested

    2. Assist in the planning and coordination of the weekly meetings and public events

    3. Log donations, prepare thank you letters, etc., in accordance with financial policies and procedures

    4. Assist in the coordination of other public events and public relations

    5. Draft correspondence and other documents including letters, memos, grants, etc.

    6. Manage office operations to include ordering supplies, maintain office equipment as well as process incoming and outgoing mail

    7. Maintain agency databases and perform entry/exits into the HMIS system

    8. Set up and maintain distribution lists in Outlook

    9. Create and maintain central office records and files to include contracts and related

    documents as well as archival material

    10. Maintain calendar and periodically set up meetings for Director

    11. Coordinate agenda for TIP Program staff meetings, prepare notes and assignments from meetings and e-mail to participants

    12. Conduct preliminary client interviews in support of the TIP Case Managers

    13. Schedule, set-up and confirm appointments/meetings for participants

    14. Assist Case Managers & program staff with client follow up & data entry

    Skills and Abilities:

    -Three to five years of progressively responsible experience as a Human Services Administrative Assistant or Secretary

    -Excellent oral, written and communication skills

    -High level of proficiency in Microsoft Office products

    -Ability to maintain confidentiality

    -Upbeat, positive, outgoing, personable and able to relate well with diverse populations

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